Transfer to Controlling (SAP Library - Customer Service (CS))

Transfer to Controlling

Use

You can use report RCATSTCO (Time Sheet: Transfer to Controlling) to post approved or canceled records from the Time Sheet to Controlling. The report generates CO documents. The time sheet data you transfer to Controlling triggers internal activity allocation in Controlling.

If necessary, you can run several transfers in parallel. If you do this, note the following:

If you select by personnel number only, the report locks the selected personnel numbers in CATSCO. It locks up to a maximum of 100 personnel numbers. If you select more than 100 personnel numbers, the report locks the whole of CATSCO, and you cannot run any parallel transfers.

If you select by date only, you can enter different periods for each transfer. The different periods should not overlap, however. If the report selects more than 100 working days with time sheet data, the report locks CATSCO. You are then no longer able to run any parallel transfers.

If you select by personnel number and date, the entries you make under Personnel number override those you make under Date. Once again, if you select more than 100 personnel numbers, the report locks the whole of CATSCO, and you cannot run any parallel transfers.

If you change a record in the Time Sheet that has already been transferred, the system generates a cancellation record in CATSCO. The report posts the record as a negative record in Controlling.

To call the report, choose Time sheet ® Transfer ® Accounting.

Integration

Depending on your settings in the Fill CO Documents step of the Implementation Guide, the report generates one CO document per transferred record or summarizes several records into one CO document.

Activity allocation in Controlling can be triggered indirectly, that is even if you do not transfer records from the Time Sheet to Controlling directly. This may be the case if you transfer data to another component. Confirmations from Logistics, for example, trigger activity allocation in Controlling.

Prerequisites

You must be assigned authorization for the Enter Activity Allocation transaction (KB21)

Features

Selection

You select the records you want to transfer by personnel number, period, or document number.

If you do not want the current date to be the posting date of the transferred records, you can manually enter the posting date you require.

If you have scheduled the report as a background job, you should select the Ignore warnings option. Then the report posts the data even if the system issues warning messages. The report displays these warnings in the log once the transfer is complete. If you do not select the Ignore warnings option and the report issues a warning during transfer, no further data is posted from the time the warning is issued. In this case, you must postprocess the relevant data in the Time Sheet and run the transfer again.

If necessary, you can run several transfers in parallel. For more information, see the report documentation.

Output

Once the transfer is complete, the report generates a log. You can use the log to see which records were posted. If errors occurred, you must postprocess the incorrect data in the Time Sheet.