Entering Working Times (SAP Library

Entering Working Times

Generate Pool of Confirmations
Use

Employees responsible for procurement enter the work they have done in timesheets. The employee takes the activities to be confirmed from the pool of confirmations produced in the project information system

Procedure

Access the structure overview in the project information system as follows:

Menu Path	Logistics or Accounting ® Project System ® Information System ® Structures ® Structure Overview
Transaction Code	CN41

If required, specify PS info profile 000000000001 , then choose .

The Project Info System: Structure Initial Screen appears.

Enter the following data:

Field	Data
Project	E-# # # #
Additional selection criteria	Delete

Choose

Select the project definition and choose

Choose

® User-Defined.

If the icon does not appear in the menu bar, adapt your application function bar .

Select the work center in the right-hand side of the screen and choose .

Enter the following data:

Field	Data
Work center (Frm)	2300

Choose

Select the line for your project and choose

Choose

Verify ® Create Confirmation Pool.

Enter the following data:

Field	Data
Confirmation pool	E-####-PROC
Description	Procurement

Choose

Entering Working Times
Use

In this step, you adopt the default values from the worklist, without changes, as the work time you want to enter. There is no need to release or approve the times entered.

Procedure

Call up the transaction as follows:

Menu Path	Logistics ® Project System ® Progress ® Confirmation ® Time Sheet ® Time Data ® Enter
Transaction Code	CAT2

Enter the following data:

Field	Data
Data entry profile	13000000
Personnel number	1255

Data entry profile 1300000 determines the process for entering data and how the time sheet appears for confirming the process. For example, it determines which data can be maintained.

Choose

Enter the following data:

Field	Data
Key date	Today’s date
Confirmation pool	E-####-PROC

Choose

To confirm the message, choose

The Time Sheet: Data Entry View is divided into the following areas:

The upper table area for the worklist shows the procurement activities to be confirmed. The work times planned for the activities appear as defaults in the worklist, distributed over the duration of the activity. The first and last work days are the same as the earliest start and finish dates from network scheduling.
The lower table area is the entry area, where you maintain the work times. The times are entered per day in the data entry period shown. In the profile, you have entered a week as the data entry period.

You can scroll through the calendar to scroll into the past or future. Use the scroll keys next to the fields in the data entry fields to do this.

Choose until a default value for the required work time appears in the upper part of the screen for one of the activities.
Select the line and choose .

The system copies the activities and work times for the data entry period to the data entry part.

Choose the subsequent data entry periods and copy the work times over as described.

Depending on the schedule situation in the network, the procurement activities are distributed over two or three weeks.

Choose .
Choose .

Transferring Work Times to the Project System
Use

The times entered are saved in the work sheet. As the current profile settings mean that the work times entered are not to be approved or released, you can transfer the data to the Project System in the very next step.

Transferring the data to the Project System automatically confirms the procurement activities. The system also transfer the work times reported to Human Resources.

Procedure

Call up the transaction as follows:

Menu Path	From the Time Sheet node, choose Transfer ® Project System ® Transfer.
Transaction Code	CAT5

Enter the following data:

Field	Data
Personnel number	1255
Posting date	Today’s date
Log	Select
Test run	Deselect

Choose

If the Confirm Activity dialog box should appear, choose Yes until the program runs.

The transfer program outputs a detailed log of the confirmations transferred. A confirmation document is created for each day.