Example 6: Third-Party Payroll System Without Retroactive Accounting (R4); Change Validation and Delimitation Functions are Active 

The third-party system performs payroll without retroactive accounting. Therefore, you want to collect the differences from the retroactive accounting run and transfer them with the corresponding original period to payroll. To do this, choose retroactive accounting option R4.

You also want to activate the change validation and delimitation functions for wage types. This can cause problems, since the information (wage type) is condensed in such a way that the result could be interpreted incorrectly.

The Total Gross Amount wage type has the following results data for the data export:

Payroll period

Total Gross Amount wage type from the results table (RT)

01 in 01

3 000.00

02 in 02

------------ (since change validation is not active)

01 in 03

------------

02 in 03

------------

03 in 03

4 500.00

03 in 04

------------

04 in 04

-3,500.00 (first entry)

< ... < (additional delimitation information)

Problem

The calculation of the amount 4,500.00 (2*500.00 + 3,500.00 = 4,500.00) cannot be reconstructed here. However, it is necessary since change validation is used.

Solution

To solve this problem, you should activate the DT wage type option for retroactive accounting. The values for the Total Gross Amount may appear as follows:

Payroll period

Total Gross Amount wage type from the results table (RT)

Total Gross Amount wage type from the table ($DRT)

01 in 01

3 000.00

------------

02 in 02

------------

------------

01 in 03

-----------

------------

02 in 03

-----------

------------

03 in 03

3 500.00

1 000.00

03 in 04

------------

------------

04 in 04

< ... <

-3 500.00

 

Legend

  1. In the 03 in 03 payroll period, the retroactive accounting difference of 1,000.00 and the amount of 3,500.00 are shown separately. This clearly shows that the current value of the wage type is 3,500.00 for the 03 in 03 payroll period.
  2. This information would be of particular importance for the payroll run in the 04 in 04 payroll period if the wage type had retained the value of 3,500.00 and no longer occurred because the change validation function was active. It would be unclear whether the employee is entitled to 3,000.00 or 4,500.00.

  3. The change validation function sends the delimitation information to the "04 in 04" payroll period even though the wage type no longer exists in the 03 in 04 payroll period.

The reason for this is the Only Export in Original Period option which is flagged in the selection screen for the export program.

If you had not selected this option, then the Toolbox would have sent the delimitation information in the 03 in 04 payroll period.