Example 4: Third-Party Payroll System Runs Retroactive Accounting (R2); Change Validation and Delimitation Functions are Active 

A third-party payroll system runs retroactive accounting. You only want the R/3 System to transfer the differences between the retroactive accounting payroll period and the comparison period to the third-party system during retroactive accounting periods.

For more information on the comparison period, see Defining the Comparison Period for Wage Type Options in Retroactive Accounting.

To do this, choose retroactive accounting option R2.

By activating change validation, you also ensure, as in example 2, that export wage types are only exported again if they have changed.

 

Make sure that change validation is only activated for the original periods, and not for the retroactive periods in payroll.

The change validation function for retroactive accounting periods is controlled by the R2 retroactive accounting option.

Change validation for the original periods in payroll also refers to the total value of the respective wage type and not to the differences.

To delimit wage types, follow the procedure recommended in example 2.

The system only delimits wage types if the respective wage type exists and has a difference in retroactive accounting.

The Total Gross Amount wage type has the following results data for the data export:

Payroll period

Total Gross Amount wage type from the results table (RT)

01 in 01

 3 000.00

02 in 02

-----------

01 in 03

    500.00

02 in 03

    500.00

03 in 03

-------------

03 in 04

-3,500.00 (first entry)

< ... < (additional delimitation information)

04 in 04

------------

Legend

  1. The wage type in the 03 in 03 payroll period is not exported since the total value of the wage type has not changed when compared with the values in the 02 in 03 payroll period.
  2. In the 03 in 04 payroll period, the results table (RT) contains two entries for the Total Gross Amount wage type. On the one hand, the difference between the original 03 in 03 payroll period and 03 in 04 (0.00 - 3,500.00 = -3,500.00) is transferred. On the other hand, the wage type no longer exists in the payroll period, so the "<" delimitation information must be transferred.
  3. The wage type no longer exists in the 04 in 04 payroll period since the delimitation information has already been transferred in the 03 in 04 payroll period