Creating Down Payment Requests 

Use

When you confirm activity 1000, the system removes the billing block for the first date in the billing plan, because the prerequisites for the down payment request have been fulfilled. Create the down payment request in this step.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Logistics ® Sales And Distribution ® Billing ® Billing Document ® Process Billing Due List

    Transaction Code

    VF04

  2. Enter the following data:
    3.

    Field

    Data

    Billing date from

    Current date

    Billing date to

    Current date

    SD document

    Sales order number noted earlier

    Sales organization

    1000

    Documents to be selected - Order-releated

    Select

    Documents to be selected - Delivery-releated

    Deselect

  3. Choose DisplayBillList.

    4. The sales order is displayed on the Process Billing Due List screen.

  4. Select the entry in the worklist and choose Environment ® Display Document.
  5. Select item 10 and choose Goto ® Item ® Billing Plan.

    6. You can see that the down payment date is no longer blocked for billing. The billing date is the confirmation date of the assigned project activity so the order is in today’s billing worklist.

  6. Choose .
  7. On the Display PS: order...: Overview screen, choose again.
  8. Choose .

    9. The system displays that a billing document has been created.

  9. Position your cursor on the line containing your group number and choose Documents.
  10. Place the cursor on the sales document and choose Disp. doc.
  11. Select the item and choose Goto ® Item ® Item Conditions.

    12. In the line Calculated Costs, you can see that the final amount is 10 per cent of the sales order value plus output tax.

  12. In the column Condition Value, note the value of Calculated Costst.
  13. Choose .
  14. Choose Accounting.

    15. You reach the Display Document: Overview screen where the most important data for the document created in Financial Accounting is displayed.

    The document generated in Financial Accounting does not have any affect on accounting and does not update the transaction figures. However, it is used as a noted item to remind the Accounting department that a down payment has to be made, and serves as a posting template for the down payment or as a document for the dunning program. A document item is entered in the receivables account for the down payment request without creating an offsetting entry.

  15. Choose until the overview tree appears.