Reversing the Payroll Result (SAP Library

Reversing the Payroll Result

Prerequisites

You have corrected the relevant master data.

If you reverse a payroll result that was the result of bonus accounting, you must also delete the relevant infotype record in the One-Time Payments Off-Cycle infotype (0267).

You are in the Off-Cycle Workbench.

Procedure

Enter the personnel number that you want to process and choose the tab page Reverse payment.

Select the payroll result that you want to reverse.

If you want to reverse a check, enter the reason for the reversal.

Choose

Reverse.

Confirm the security check.

Result

Depending on whether you have reversed the last payroll result, whether the payroll result was already posted to Accounting, and whether payments were already made to third parties, the system triggers various subsequent activities:

Result 1

Out-of-sequence reversal

The system makes Changes to the tables RT (Results Table) and BT (Bank Transfers).

Depending on how the reversed payroll result came about, the system sets the following retroactive accounting date in the Payroll Status infotype (0003):

In the case of off-cycle payroll, it writes the payment date for the payroll run in the field Mast.data chng.bonus (Earliest payroll-relevant master data change (Bonus))
In the case of regular payroll, it writes the start date of the period for which payroll has been run in the Earliest master data change field (earliest master data change since last payroll).

This ensures that retroactive accounting takes place.

In the payroll result, the system places the indicator R in the invalid field of the payroll directory (RGDIR). It enters the reason, date and time of the reversal in this data record.

Following the reversal, you have the following options:

If the employee is to receive a payment immediately, carry out a correction payroll run in the Off-Cycle Workbench.
If you do not carry out a correction payroll run in the Off-Cycle Workbench, the system automatically carries out retroactive payroll when the next regular payroll run takes place.

Result 2

"Void"

The system places the "void" indicator V in the invalid field of the payroll directory (RGDIR) for the payroll result.

If the V indicator is set, the payroll result can no longer be used for evaluations. Instead, it is only available for the payroll history. The system enters the reason, the date, and the time of the reversal to the data record.

The system makes an entry in the indicator table for off-cycle batch processing.

You can display the contents of the indicator table using report H99LT52OCG (Display Indicator Table for Off-Cycle Batch Processing). The report is located in the Off-Cycle menu.

The system runs the batch report for subsequent processing of off-cycle activities as a background job at the time that you have scheduled for the regular processing of the report.

The report reads the indicator table and runs the process model that you specified in the report variant. The process model produces reversal documents for reversed payroll results and posts them to Accounting. As a result, the documents that were originally posted are reversed.

Depending on which payroll result you reversed, you have the following options:

If the payroll result arose from an off-cycle payroll run, you can rerun payroll.
If the payroll result arose from a regular payroll run, retroactive payroll takes place at the next regular payroll run, since the control record already has the status End of payroll.

Result 3

"Void"

The system places the "void" indicator V in the invalid field of the payroll directory (RGDIR) for the payroll result.