Creating the Billing Plan (SAP Library - SAP Engineering & Construction)

Creating the Billing Plan

Use

You create a billing plan on the basis of milestones that have been defined for specific network activities of your project. The system determines the planned dates using the scheduled milestones.

You use a billing plan to plan for each order item:

The billing to the customer

If a milestone has been reached successfully, the customer is billed for a percentage of the total project costs.

When you confirm the billing milestone that exists in the project, this triggers a down payment request to the customer. Additional payment milestones generate partial or final payments.

The expected sales revenues, that is, each time revenue is to be posted in Financial Accounting

The planned revenues are derived automatically from the billing plan and updated to the corresponding WBS elements.

The time of the expected cash receipt ( PS Cash Management)

Prerequisites

You have created a project with billing milestones and a sales order.

The sales order has been assigned to project.

You have indicated the WBS element on which you wish to plan the revenues as a billing element.

In Customizing of the Project System, we have defined that the system updates the billing data from a project-assigned sales order to the assigned WBS element.

Procedure

Call up the transaction as follows:

Menu Path	From the Order node, choose Change
Transaction Code	VA02

Enter the following data:

Field	Data
Order	Your sales order number

To search for the document number of your order, you can use the PO number A-20###.

Choose

Select both document items, then choose

Choose the Billing plan tab page, then choose

Create date.

Enter the following data:

Field	Data
WBS element	Select
Field for WBS element	A-20###

Choose

The Select Milestones dialog box appears.

Select the following milestones:

Down payment
Partial invoice for assembly
Final acceptance

Choose Copy.

The system adopts the milestone dates as billing dates. The system issues a block to all of the billing dates. These blocks are only removed when you make the final confirmation for the milestone.

To display the next item, choose

In the dialog box, choose

Choose the Billing plan tab page, then choose

Create date.

Enter the following data:

Field	Data
WBS element	Select
Field for WBS element	A-20###

Choose

To select all of the milestones, choose

Choose Copy.

Choose

In the dialog box, choose

Choose

Result

You used billing plans to plan the expected revenues of the document items of your sales order. These refer to the existing billing milestones contained in the project.

Your billing plan for document item IECPP-1-VE01 contains the following dates:

The first date is the down payment date. This billing date triggers a down payment request of 10% to the customer. This date is unlocked when you confirm the activity Basic Engineering Acceptance.

The additional dates are dates for the partial or final invoicing.

When you have confirmed the activity Follow-Up Assembly the customer is invoiced for 50% of the net value after confirmation of final acceptance of the remainder.

Your billing plan for document item IECPP-1-PP01 contains the following dates:

The first date is the down payment date. This billing date triggers a down payment request of 10% to the customer. This date is unlocked when you confirm the activity Basic Engineering Acceptance.

The additional dates are dates for the partial or final invoicing.

When you have confirmed the activity Foundations the customer is invoiced for 35% of the document item.

When you have confirmed the activity Follow-Up Assembly the customer is invoiced for 50% of the net value after confirmation of final acceptance of the remainder.