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Define authorization group

You define authorization groups for signatures in this work step.

You can limit the authorization for document approval by using authorization groups as follows:

• Define different authorization groups for users with different tasks.

• In the user master record, allocate each user the authorization for authorization group corresponding to his/her tasks (authorization object C_SIGN_BGR).

• Definesingle signatures that must be entered by users in a specific authorization group and use them in the signature strategies for the documents.

The authorization groups are not taken into account if the document status can be set after one single signature has been made, and a signature strategy is not required.

Example

Release of a document must be approved in your company. Make the following settings:

• Define the authorization groups FD-1 (release drawings, document type DRW) and FD-2 (release descriptions, document type WRD.

• The engineering/design boss and his replacement receive the appropriate authorization: for group FD-1 , the boss of the department, and his/her replacement receives authorization for group FD-2.

Activities

Further Notes

Authorization groups are valid in all areas where the digital signature is used. Before you change existing authorization groups or use them for your own purposes, please check that this does not cause any problems or conflicts of interest with other areas.