Change access sequences
In this step, you define access sequences and output conditions for condition records.
The access sequence is a search strategy that the SAP System uses to find valid output condition records.
The output condition in the SAP System
represents different types of output, such as quotations, order confirmations
and mail messages.
To define an access sequence, make the following entries:
- Access sequence
Alphanumeric key
with up to 4 characters, used to uniquely identify an access
sequence.
- Description
Text describing the
access sequence.
- Module pool
Module pool between
N and Z to identify the program for accessing the condition
records.
- Detail data (Only the most important data is described here. For more information, please refer to the online help):
- Current number
Consecutive number
of access within access sequence.
- Table
condition table containing the key fields of the output condition
record.
To define an output condition, make the following entries:
- Condition type
Alphanumeric key
with up to 4 characters, used to uniquely identify an output
condition.
Key of access
sequence
- Description
Text describing the
output condition.
- Detail data (Only the most important data is described here):
- Send medium
One-character
numeric key, which determines the type of output processing (for example,
printout, transmission via fax or mail).
- Time
One-character
numeric key which determines the point in time when the output is processed
(for example, immediately on saving a document, or with the next selection
run)
- Partner function
Partner function for defining the recipient of an output in the
sales document.
- Condition access
Indicator used to
determine that the output default for this output is to be determined via the
condition technique.
If you do not set
this indicator, this output can be found via the default in the customer
master record. Before you can do this, you must define the settings for output
determination from the customer master record.
- Access TNADR (print parameters)
One-character
numeric key which defines the conditions determining the print parameters (see
the section stimmt werden (s. Abschnitt 
"Define print parameters").
"Define print parameters").- Archive mode
This field is used
to determine whether a document is printed only, archived only, or
both.
- Document type
This field
identifies the archived outputs and determines whether the document is, for
example, an invoice or a quotation. The archive object type for incoming
documents starts with SDI and the archive object type for outgoing documents
starts with SDO.
Note
The values you enter under the detail data for send medium, time and partner function are automatically copied as defaults when you create a condition record for the output condition.
Recommendation
- To create a new access sequence or output condition, copy an existing one which is similar and make the necessary changes.
- If you define your own access sequences or output conditions, start the key with the letter Y or Z. This range of names is reserved for this purpose in the standard SAP R/3 System.
Actions
1. Check the
extent to which you can use the access sequences and output conditions in the
standard SAP R/3 System, and what changes you need to make.
2. Define your
access sequences as required and activate them for document
management.