Converting Documents (Manual Start) 

Use

This function you carry out when you want to start the conversion for original application files of a particular document manually.

Prerequisites

You have maintained Customizing of Conversion and entered detailed instructions for the conversion. You create the conversion specification for a document type in conjunction with a particular document status.

When you start a conversion manually the system only checks the settings in Customizing. The status history of the documents is not checked. The document does not have to have had this status nor does this status have to be set to the current processing time point.

Procedure

Ensure that the document you want to convert is not locked. A document can be locked when it is in change mode, for example.

  1. Select Logistics ® Central Functions ® Engineering ® Environment ® Conversions ® Convert document.

You see the Convert document screen.
  1. Enter the data that identifies the document info record whose original application files you want to convert.
  1. Enter the status of the document info record that a conversion specification in Customizing of Conversion.
  1. Choose Execute.

When the document you entered does not exist or if no conversion specification exists for the document type and document status you entered the conversion is cancelled. Otherwise the conversion runs in the background.

Result

A visual result appears where the system displays a list of the original application files for the document info record. The converted original application files are added to the originals in the source format automatically. You can display all file formats from the tab page Original Application Files.

The integrated viewer of the SAP System will display many standard formats and is set up as the default viewer for these.

Messages that occur during the conversion can be displayed.
See: Displaying messages