Payroll with Position Management (SAP Library

Payroll with Position Management

Purpose

If integration of Position Management (PA-PM) to Funds Management (FI-FM) is activated, the following process takes place in Payroll.

Process Flow

During payroll, the person’s financing for the period of every payroll period processed is read from Position Management (PA-PM). In the process, percentages are calculated from the financing amounts from the account assignment objects in Funds Management (FI-FM), resulting in 100% for each financed expenditure type.

Even if the budget provided only partially covers the financing required, this is also converted to a total of 100%.

Example 1

Financing required:	2,000
Financing from account assignment objects in Funds Management (funds center S1, commitment item Salaries, fund F1)	1,000 = 100 %

Example 2

Financing required:	2,000
Financing from account assignment objects in Funds Management (funds center S1, commitment item Salaries, fund F1)	750 = 75%
Financing from account assignment objects in Funds Management (funds center S2, commitment item Salaries, fund F2)	250 = 25 %

A WPBP-Split takes place if financing is not provided for the whole of the payroll period, or financing changes within the payroll period .

Financing is stored in the table Financing (FUND) in the payroll results for every WPBP period. This table contains the following data for every WPBP period and every expenditure type that was financed in Position Management:

The Funds Management account assignment (funds center, commitment item and funds), used to finance the employee
Document number and line of the funds commitment created because of the financing in Position Management in Funds Management.
Percentage used to fund the expenditure type for the employee in this WPBP period using these Funds Management account assignment objects (the total of all percentages for each expenditure type and WPBP period is always 100 %)
Whether the expenditure type financed is basic pay financing

The financing (FUND) table is stored in the payroll results.

If a person's basic pay is not financed in a period of the payroll period, the system informs you of this during the payroll run.

In Customizing for Personnel Management, you can make settings for the message to be displayed and the relevant system reaction with reference to payroll in Customizing for Personnel Management, under Position Management ® Integration ® Determining Funds Required ® Defining the Process Flow for Payroll Simulations ® Define System Reactions for Payroll.

The following reactions are possible:

Set system reactions	Message in payroll log	Consequences for payroll
Information (I)	No message	The Financing (FUND) table does not contain any account assignment objects, but only contains an entry in which the Basic pay-financing indicator is set.
Warning (W)	"The expenditure type Basic pay is not financed without gaps".	The Financing (FUND) table does not contain any account assignment objects, but only contains an entry in which the Basic pay-financing indicator is set.
Error message (E)	"The expenditure type Basic pay is not financed without gaps".	The non-financed person is rejected in the payroll run. You must have created basic pay financing before payroll can be performed for the person.