Store Order: Store Order IDocs (SAP Library

Store Order: Store Order IDocs

Use

Store orders are transferred as intermediate documents (IDocs) in the following situations:

A store places an order directly with a vendor or distribution center

The head office must be informed of the transaction. This can be done in one of the following ways:

After placing the order with a vendor or distribution center, the store sends information about the order to the head office. Here a purchase order (order copy) is generated, since this is required for central Invoice Verification and/or goods receipt entry. As a result, an up-to-date overview of orders is available in the information system.

The store sends information about the order to the head office after the goods have been received in the store. In this case, the head office creates a purchase order, since this is required for central Invoice Verification. Up until this point, however, the head office is unaware of the ordering activities of the store.

A store places an order via the head office

In this case the store does not place an order directly with a vendor. It sends an IDoc to the head office instead.

A customer places an order via the head office

The customer transfers IDocs to the head office.

Features

General

An IDoc can be created in a number of ways, for example from a store retailing system. It is then transferred via the application link enabling (ALE) interface. For test purposes, you can simulate a store order using a transaction developed for this. For every item in the IDoc the minimum information required for transmission is the article identification and the quantity. The article number, the EAN/UPC or the vendor article number can be used as identification.

Message Categories

You can select the message categories with which to transfer store orders.

Message categories based on EANCOM (ORDERS, ORDRSP)

These have a complex structure, resulting in a large data volume transferred. In view of this complexity, you can opt to use only a subset of the possible fields transmitted. When fields contain predefined fixed values, only a part of the possible value range is available.

A simplified store order message category (WGSREQ)

This was developed especially for the efficient transfer of requirements. You can model the same transactions with this structure as with the structure based on EANCOM. It only contains the most important data required for creating or changing the relevant document in the head office. Due to its simple structure, it is easy to handle and the amount of data transferred is relatively small.

Possible Messages

Request to generate follow-on documents (ORDERS or WGSREQ)

The sold-to party sends a store order for which follow-on documents are to be generated in the central system.

Change request for a store order (ORDERS or WGSREQ)

The sold-to party asks the central system to change existing follow-on documents. For the system to find the document that requires changing, the following data has to be transferred in the store order IDoc as a reference:

Internal document number

Item number or material number

Document category

Confirmation for the sender of the store order (ORDRSP or WGSREQ)

The central system sends confirmation to the sold-to party with information on the processing status. This confirmation can refer to a request for the generation of follow-on documents or to a change request. If processing is successful, a reference number is sent as confirmation. If errors occur, information about the error is sent instead.