Automatic G/L account determination

During shipment cost processing, the system can determine a G/L account for the shipment costs automatically. This process uses the settings that you make in this IMG activity to find the correct G/L account. In the case of shipment cots, the transaction key set to 'GBB' by the system.

The following parameters are set by the system for G/L account determination:

In this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.

You can then check your settings using a simulation function.

Under Further information there is a list of transactions in Materials Management and their definitions.

What are automatic postings?

Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management transactions relevant to Financial and Cost Accounting.

Example:
Posting lines are created in the following accounts in the case of a goods issue for a cost center:

How does the system find the relevant accounts?

When entering the goods movement, the user does not have to enter a G/L account, since the R/3 System automatically finds the accounts to which postings are to be made using the following data:

Requirements

Before you maintain automatic postings, you must obtain the following information:

    1. Valuation level ( plant or company code)
    2. Chart of accounts and valuation grouping code per valuation area
    3. Valuation class per material type
    4. Account grouping for offsetting entries to stock accounts

Default settings

G/L account assignments for the charts of accounts INT and the valuation grouping code 0001 are SAP standard.

Activities

    1. Create account keys for each chart of accounts and each valuation grouping code for the individual posting transactions. To do so, proceed as follows:
      a) Call up the function
      Create automatic postings.
      b) Choose Goto -> Account assignment.
      c) Choose a posting transaction.
      A box appears for the first posting transaction. Here you can enter a chart of accounts.
      d) Save your settings.
    2. Then check your settings with the simulation function.
      a) Choose Settings to check the simulation defaults for
      - the application area (Invoice Verification or Inventory Management)
      - the input mode (material or valuation class)
      - account assignment
      b) Choose Goto -> Simulation.
      c) Depending on the valuation level, enter a plant or a company code on the screen.
      d) When you simulate Inventory Management transactions, goods movements are simulated. The R/3 system suggests the first movement type for simulation. If several movements are possible with this movement type, you can select a line.
      e) Then choose Goto -> Account assignments.
      f) From this screen, choose Goto -> Movement+ to get a list of the posting lines for the next movement type or transaction type.

Note

The simulation function does NOT obviate the need for a trial posting!

Further notes

The following is a list of the individual transactions with examples of how they are used:

Accruals and deferrals account

Price differences (PRD)