SAP Business ByDesign 1708 Integration Scenarios

Our 70 integration scenarios enable the integration of on-premise, cloud-based, and third-party solutions with SAP Business ByDesign. Our integration technology makes low-cost, efficient and reliable integration easy. We offer the following types of integration:

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AreaScenarioShort DescriptionType
Business CollaborationBalance Confirmation / Account Statement - E-Mail CommunicationAt the end of the fiscal year, balance confirmations are sent to your customers and supplier for confirmation. This document can be directly sent out of the SAP Business ByDesign via e-mail.Integration Enabler and Open API
Bank Payment Advices - Debit and Credit MemosThe cash manager can upload information received from the company's bank in the form of bank payment advices. Based on the information received from the bank, the cash manager can enter the advice with or without a posting to accounting.Prepackaged Integration
Bank Payment Advices - Payment TransactionsThe cash manager receives information from the company's bank in the form of electronic bank payment advices.Integration Enabler and Open API
Bill of Exchange CashingYou can enter bill of exchange cashings that you receive from your bank. You receive a cashing notification from the bank in either electronic or paper form, which informs the you about the approaching due date for bill of exchange payables.Prepackaged Integration
Bill of Exchange DepositThe process for Bills of Exchange is available in the solution. Each bill of exchange received from a customer must be assigned to a deposit. If you have assigned the appropriate bill of exchange to the deposit, it can be released and issued. You then send the bill of exchange deposits in file format to the bank for the amount to be credited.Prepackaged Integration
Computer Telephony IntegrationTo integrate SAP Business ByDesign with your local telephony systems you can use the SAP Collaboration Window. Collaboration Window provides technical infrastructure for client-side Telephony Integration, task alerts on desktop, enterprise search, services to integate with third-party collaboration tools with SAP Business ByDesign and process integrated automatic printingPrepackaged Integration
Data File Extraction for Tax Authority AuditThe solution provides the capability to extract the financial results of legal entities according to the legislation in an auditable electronic format.Prepackaged Integration
Dunning - E-Mail CommunicationYour customer received invoices for goods and services but did not pay the invoice amount. With a dunning letter you remind your customer the payment of the liability. This dunning letter can be directly sent out of the SAP Business ByDesign via e-mail communication to the business partner.Prepackaged Integration
Electronic Bank StatementsWith the Electronic Bank Statement function in SAP Business ByDesign you can automate the process of posting incoming and outgoing payment items to the system for the purpose of cash allocation and reconciliation, as well as updating the cash position.Prepackaged Integration
Electronic Central Bank ReportingCurrently reporting relevant data for receivables and payables are created in SAP Business ByDesign according to the legal requirements for five EU countries (Austria, Denmark, France, Germany, Netherlands).Integration Enabler and Open API
Electronic EC Sales ListTax authorities in the European Union require the reporting of the EC Sales List. Some countries require an electronic upload of a file (for example, Germany requires the "Elster" process - www.elster.de).Integration Enabler and Open API
Electronic Financial ReportingIn some countries companies are required by law to submit their financial data in electronic form to public authorities. The format used for submission of the data varies per country and depends on the specific regulations and guidelines of the public authorities.Prepackaged Integration
Electronic VAT ReturnTax authorities in some countries require electronic upload of VAT returns.Prepackaged Integration
Export Remittance Advices to External SystemA scenario is available to export remittance advices for payments to your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system.Integration Enabler and Open API
Import Remittance Advices from Business PartnerA scenario is available to import the incoming remittance advices that are received for payments initiated by your customers or suppliers.Integration Enabler and Open API
Import Remittance Advices from External SystemA scenario is available to import the incoming remittance advices that are received for payments initiated by your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system.Integration Enabler and Open API
Lockbox File UploadThe solution supports the electronic lockbox process in the US for incoming checks.Prepackaged Integration
Payment File Integration to BanksThe solution supports multiple payment format in different countries.Prepackaged Integration
Payment Management and Clearing House IntegrationThe solution enables you to process customer payments made by credit card, including incoming payments from customers and credit memos to customers.Prepackaged Integration
Payment Management and Payment Service ProviderYou are able to send payment files to an external payment service provider for further processing at the bank.Integration Enabler and Open API
Payment Processing StatementsYou send files to the bank and the bank informs him electronically about the status of the sent transactions using an electronic file.Prepackaged Integration
Project Integration with Microsoft Project®In the solution an integration with Microsoft Project® is available for both directions (Import and export of data).Integration Enabler and Open API
Upload of Incoming ChecksA Web service is available in SAP Business ByDesign in order to upload files for incoming checks or to record via excel upload.Integration Enabler and Open API
CollaborationMicrosoft Outlook® Integration (Groupware)Microsoft Outlook® Integration (Groupware) allows synchronization of contacts, e-mails, appoitments and tasks between Microsoft Outlook and SAP Business ByDesign and also associates them with accounts and business documentsPrepackaged Integration
CrossAnalytics Integration with SAP Business WarehouseSAP Business ByDesign Data Sources can be connected to a SAP Business Warehouse via an Operational Data Provider (ODP) connector. SAP Business Warehouse can pull analytical data from SAP Business ByDesignPrepackaged Integration
Business Document Output Integration with Email, Fax and PrinterThe solution provides configuration options to send several business documents to your business partners via multiple output channels such as e-mail, fax and printerPrepackaged Integration
Enterprise MashupsThe preconfigured mashups and key users tools allows you to integrate data from SAP Business ByDesign with an online web service or an application.Prepackaged Integration
File Input & Output IntegrationFile input & output integration enables you as an administrator to create and schedule mass data runs to upload files from your third-party systems as well as download the dataPrepackaged Integration
Google Drive™ IntegrationGoogle Drive integration enables you to store documents in Google Drive and attach them to the business documents in SAP Business ByDesignPrepackaged Integration
Microsoft Excel® IntegrationMicrosoft Excel (MS Excel) Integration provides seamless integration of MS Excel and SAP Business ByDesign to create, update and export business data and analyze report data.Prepackaged Integration
Microsoft Word® IntegrationMS Word Integration enables you to write letters using pre-defined Word templates with business data from SAP Business ByDesign
Prepackaged Integration
OData API for Analytical ReportsOData API provides analytics data available to the logon userIntegration Enabler and Open API
FinancialsAdditional Cost Objects IntegrationWithin the solution you are able to integrate cost objects from a third-party application.Integration Enabler and Open API
Consolidation PreparationTo perform complex consolidation requirements, you need an external consolidation system to which you transfer the consolidation relevant data.Integration Enabler and Open API
Data File Extraction for ERP IntegrationThe capability to extract the financial results of legal entities in an auditable electronic format is available in the solution (ERP integration).Integration Enabler and Open API
Extract of Journal Entries to ERP SystemA Web service is available in the solution in order to export journal entries to an ERP system.Integration Enabler and Open API
Import Manual VAT Entries from Microsoft Excel® UploadThe solution offers the capability to post manual VAT entries. A Microsoft Excel® upload is available ensuring that these types of postings can be entered in the Microsoft Excel® template for upload into the system.Integration Enabler and Open API
Integration to Financials with Journal Entry Vouchers from MicrosoftExcel® UploadThis Microsoft Excel upload allows the integration of external applications to SAP Business ByDesign. You sometimes have legacy systems for different applications in place which you want to integrate by posting journal entry vouchers to SAP Business ByDesign.Integration Enabler and Open API
Integration with External Liquidity InformationA Web service and a Microsoft Excel® upload is available in SAP Business ByDesign in order to upload expected liquidity items.Integration Enabler and Open API
Interface to Financials to Create Generic Journal EntriesThis Web service allows integration of other applications into the solution SAP Business ByDesign. You sometimes have legacy systems for different applications in place producing journal entries.Integration Enabler and Open API
Manage Material ValuationThis integration scenario facilitates the mass change of material valuation data.Integration Enabler and Open API
Material Movements (Procurement and Sales)This Web service allows the integration of a material management system into the solution SAP Business ByDesign. The results of the external system can be transmitted to postings for general ledger accounts and the respective cost assignments such as cost center, profit center, and free cost objects.Integration Enabler and Open API
Planning / Budget integrationYou can create and view financial plans for financial key figures. A financial plan refers to a specific company or companies, fiscal year, and set of books.Prepackaged Integration
Postings from Manufacturing SystemThis Web service allows the integration of an external manufacturing system into the solution SAP Business ByDesign.Integration Enabler and Open API
Upload of Exchange RatesThe capability to post documents in foreign currency is available in the solution. The amount in foreign currency is converted to company currency on the basis of an existing exchange rate.
Integration Enabler and Open API
Human Capital ManagementEmployee Master Data Integration from external applicationThe solution offers a complete employee master data replication from a third party application or a SAP Human Capital Management application.Integration Enabler and Open API
Export of Human Capital Management Data to SAP Payroll System or Third Party Payroll SystemThe solution provides a file download from SAP Business ByDesign which transfers the payroll related employee information to a payroll system for payroll processing.Integration Enabler and Open API
External Time Recording Terminal IntegrationAPI to enable external time recording systems to upload clock-in and clock-out times in SAP Business ByDesign & retrieve time account balance from SAP Business ByDesignIntegration Enabler and Open API
Master Data Integration to Employee CentralThe solution offers a complete, predefined integration scenario for SAP Business ByDesign integrating with SuccessFactors Employee Central Payroll, SuccessFactors Employee Central.Prepackaged Integration
Postings from SAP Payroll SystemThis Web service allows the integration of the SAP payroll (onPremise and OnDemand) into the solution SAP Cloud for Financials.Prepackaged Integration
LogisticsShipping Service IntegrationAPI to retrieve shipping address & details, product details from SAP Business ByDesign; update tracking information, delivery date and shipping labels in SAP Business ByDesignIntegration Enabler and Open API
Third Party Logistics IntegrationAPI to integrate with an external warehouse management system. The scenario supports outbound, inbound, and inventory change processes that are physically carried out by the warehouse provider.Integration Enabler and Open API
ManufacturingEngineering Design IntegrationAPI to integrate with single or multiple engineering design tools which can transfer new or updated engineering designs to SAP Business ByDesign.Integration Enabler and Open API
Master DataBusiness Partner Master Data IntegrationThe Business Partner Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit business partners.Integration Enabler and Open API
Product Master Data IntegrationThe Product Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit materials, service products, and entitlements.Integration Enabler and Open API
Upload Business Partner Master Data from Microsoft Excel®The solution offers the capability to create new materials using a predefined Microsoft Excel® template.Integration Enabler and Open API
Upload Product Master Data from Microsoft Excel®The solution offers the capability to create or change materials and services using a predefined Microsoft Excel® template.Integration Enabler and Open API
Upload of Bank Master DataPayment management processes in Financials require the availability of a bank directory. An upload capability from the legacy system during the migration path or a regular upload from an external provider is available in SAP Business ByDesign.Integration Enabler and Open API
ProcurementBusiness-to-Business Purchase Order Integration with Suppliers (Non-Stock)API to integrate with suppliers for purchase order processing i.e. send purchase order, receive purchase order confirmation, receive goods and service acknowledgement and receive supplier invoicesIntegration Enabler and Open API
Business-to-Business Purchase Order Integration with Suppliers (Stock)API to integrate with suppliers for purchase order processing i.e. send purchase order, receive purchase order confirmation, receive advance shipping notification and receive supplier invoiceIntegration Enabler and Open API
Business-to-Business Quotation Process integration with BiddersAPI to integrate with bidders to send RFQs, receive quotations and notify bidders about the outcome of a bidding processIntegration Enabler and Open API
External Supplier Invoice IntegrationAPI to create, post, read and query supplier invoices from external systemsIntegration Enabler and Open API
Sales & ServiceBusiness-to-Business Sales Order Integration with CustomersAPI to integrate with customers for sales order processing i.e. receive sales order, send sales order confirmation, send delivery information and invoices to customersIntegration Enabler and Open API
Customer Contracts - Managed Service Consumption IntegrationThis API allows an external service performing and charging system to query contract data and confirm service execution with reference to a contract in SAP Business ByDesignIntegration Enabler and Open API
E-Commerce Web Shop IntegrationWeb Shop Integration API (application programming interface) enables you to integrate your Web Shop with SAP Business ByDesign. Using the API, your web shop can create and update customer deails, create sales orders, get real-time pricing and handle paymentsIntegration Enabler and Open API
Intercompany RepairA repair center which is a subsidiary of a large enterprise provides repair services as a supplier for another subsidiary, which has a service desk for its customers. Both the repair center and Service Desk use SAP Business ByDesignPrepackaged Integration
Point-of-Sale Transactions IntegrationAPI to integrate with a single or multiple point of sales system(s) to update all sales transactions to SAP Business ByDesign.Integration Enabler and Open API
SubsidiariesMaster Data Integration with SAP ERPSAP Business ByDesign provides master data integration of materials, accounts and contacts with SAP ERP to enable intercompany transactions between subsidiaries and headquartersPrepackaged Integration
Order-to-cash (Third Party Order Processing by headquarter)A subsidiary running SAP Business ByDesign sells products to its customers and the order fulfillment is done by the headquarter running SAP ERP. The corresponding process between the two entities is integrated.Prepackaged Integration
Procure-to-Pay (Stock) (Subsidiary buys from headquarter)A subsidiary running SAP Business ByDesign procures materials from its headquarter running SAP ERP. The corresponding procure-to-pay process between the two entities is integrated.Prepackaged Integration


Business Collaboration

Balance Confirmation / Account Statement - E-Mail Communication

Scenario
At the end of the fiscal year, balance confirmations are sent to your customers and suppliers for confirmation. This document can be sent directly from SAP Business ByDesign via e-mail.

Business Value
Eliminates the need to create paper-based documents and send them to your business partners. This function accelerates and simplifies the closing activities.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Create a Balance Confirmation Run and Configuration: E-Mail and Fax Settings.


Bank Payment Advices - Debit and Credit Memos

Scenario
The cash manager can upload information received from the company' s bank in the form of bank payment advices (debit and credit memos). Based on the information received from the bank, the cash manager can upload the advice with or without a posting to accounting.
SAP supports a number of national and international file formats (for example, ISR Payments format V11 and pain.002. Status Report in Switzerland or CREMUL in Austria) for bank payment advices.

Business Value
This integration scenario improves the cash position and liquidity forecast information and the KPI reporting.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Quick Guide for Bank Payment Advices and ISR Payments - Switzerland and Bank Payment Advice.


Bank Payment Advices - Payment Transactions

Scenario
The cash manager receives information from the company's bank in the form of electronic bank payment advices. This preview information concerns payment transactions which are not part of the bank statement. This information can be uploaded to the SAP Business ByDesign system by using an A2X service.

Business Value
This integration scenario improves the cash position and liquidity forecast information and the KPI reporting. With this payment information the clearing of open items can always be up-to-date. Bank advices allow an early clearing of payments initiated by business partners.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Quick Guide for Bank Payment Advices.
To view the documentation of the available web service click on Manage Bank Payment Advices



Bill of Exchange Cashing

Scenario
You can enter bill of exchange cashings that you receive from your bank. You receive a cashing notification from the bank in either electronic or paper form, which informs the you about the approaching due date for bill of exchange payables. The payment will be made unless you tell the bank otherwise. The customer can then approve or reject each bill of exchange and send this information via file back to the bank. This scenario applies for the countries FR, ES and IT.

Business Value
SAP Business ByDesign automates the process of bills of exchange, reduces manual work and ensures an efficient collaboration with banks.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Quick Guide for Bill of Exchange Cashings.


Bill of Exchange Deposit

Scenario
The process for Bills of Exchange is available in the solution. Each bill of exchange received from a customer must be assigned to a deposit. If you have assigned the appropriate bill of exchange to the deposit, it can be released and issued. You then send the bill of exchange deposits in file format to the bank for the amount to be credited. Your bank statement shows you that the payment has been received.
This applies for IT, FR and ES.

Business Value
SAP Business ByDesign automates the process of bills of exchange, reduces manual work and ensures an efficient collaboration with banks.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Quick Guide for Bill of Exchange Deposits.


Computer Telephony Integration

Scenario
SAP Business ByDesign provides Collaboration Window, an active component on the end user’s desktop that provides real time people collaboration by providing the technical infrastructure for client-side Telephony Integration, business context information relevant to a business partner, information on missed alerts, task alerts on desktop, enterprise search, services to integrate with third-party collaboration tools with SAP Business ByDesign and process-integrated automatic printing.

In addition to the prepackaged integration with SAP BCM, Collaboration Window also offers API for external software to integrate with it. The Collaboration API is based on Microsoft .Net® and is designed to support the integration of the Collaboration Window with communication products. Collaboration Window Add-ons could be to be built by partners consuming SAP Collaboration APIs and integrate with 3rd Party

Example Usecase:
The Service desk employee receives a call from the customer. She needs comprehensive information about the customer during a call. The Collaboration Window provides a desktop alert with the caller information even before the service desk employee attends the call. The business contextual information of the caller (business partner) is retrieved from SAP Business ByDesign and displayed in the Collaboration Window.
The Service desk employee views the past interaction with this customer, and the relevant business documents are viewed by launching the SAP Business ByDesign UI. During the call, she creates a follow-up service request for this customer. The call is stored in the SAP Business ByDesign system as an Activity for the customer. The Service desk employee also allows to create additional note for this customer interaction.

Business Value
a) Collaboration at your fingertips: With seamless integration of People Collaboration, direct access to most frequently used tools, such as e-Mail and telephony applications is provided
b) Can be used in customer care centers as single point to access to SAP Business ByDesign, retrieve customer specific data and to place any type of service enquiries
c) Collaboration Window supports an automatic upload service for scanned invoices. Most invoice documents are still received via fax or mail. Those paper documents create a lot of effort when manually uploaded to the SAP Business ByDesign system.
d) Supports the process-integrated printing concept of SAP Business ByDesign and enables automatic printing of business documents to a local printer.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for..
Telephony and Unified Communication Integration
SAP Collaboration Window Quick Guide


Data File Extraction for Tax Authority Audit

Scenario
The solution provides the capability to extract the financial results of legal entities according to the legislation in an auditable electronic format. The exposed data usually consists of a format as an extended trial balance, a journal, the general ledger line items, accounts receivable and payable trial balance. All existing reports can be extracted as well. It generates data in an AIS format (SAP Audit Information System). Data can be uploaded to other applications.
The solution covers the following use case:
- Upload of the data to the respective applications of tax authorities (e.g. IDEA software in Germany - GDPdU and Austria).

Business Value
In countries where there is a legal requirement for electronic output of the financial data, this scenario fulfills the requirement.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Extraction Run for Financial Data Quick Guide and Access to Tax Data by Tax Authorities.


Dunning - E-Mail Communication

Scenario
Your customer received invoices for goods and services but did not pay the invoice amount. With a dunning letter you remind your customer the payment of the liability. This dunning letter can be directly sent out of the SAP Business ByDesign via e-mail communication to the business partner.

Business Value
There is no need to create a paper dunning letter and to send it to your customer. This function accelerates and simplifies the dunning process.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Dunning Quick Guide, Automatic Dunning and Configuration: E-Mail and Fax Settings.


Electronic Bank Statements

Scenario
With the Electronic Bank Statement function in SAP Business ByDesign you can automate the process of posting incoming and outgoing payment items to the system for the purpose of cash allocation and reconciliation, as well as updating the cash position.
SAP supports a variety of national and international formats for electronic bank statements. (I.e. ISO20022 formats camt.053 for Austria, Switzerland, Spain, Australia)

Business Value
This functionality reduces significantly the manual work for entering the data and the subsequent clearing activities.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Bank Statements Quick Guide and Electronic Bank Statement File Formats. Here you will find a list of supported countries and file formats.


Electronic Central Bank Reporting

Scenario
Currently, reporting relevant data for receivables and payables are created in SAP Business ByDesign according to the legal requirements for five EU countries (Austria, Denmark, France, Germany, Netherlands).
The data may be downloaded to a Microsoft Excel® file for further processing, a template including specific sort algorithms and data enhancement to satisfy the specific needs for electronic reporting for Germany is also provided. The upload of the data to the recipient (such as the German Bundesbank), however, is not supported within SAP Business ByDesign but has to be executed manually/offline.

Business Value
Country-specific regulations are fulfilled with this functionality. It eliminates the need to manually collect the data to be reported electronically.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Quick Guide for Central Bank Reporting.


Electronic EC Sales List

Scenario
Tax authorities in the European Union require the reporting of the EC Sales List. Some countries require an electronic upload of a file (for example, Germany requires the "Elster" process - www.elster.de). SAP Business ByDesign fulfills this requirement by providing the download to a Microsoft Excel® file. This file has the required format to be converted to an XML file and to be uploaded to the tax authority website..

Business Value
SAP Business ByDesign fulfills the legal requirement and ensures that the EC Sales List is electronically transmitted to the tax authorities.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please refer to the Help Center and search for Electronic submission of tax return. This link also provides information for EC Sales list.


Electronic Financial Reporting

Scenario
In some countries companies are required by law to submit their financial data in electronic form to public authorities. The format used for submission of the data varies per country and depends on the specific regulations and guidelines of the public authorities.

In Germany, for example, companies are required to electronically submit their financial data to the tax authorities according to the legal requirements stated in the paragraph 5b of the German Income Tax Act (EStG) effective as of December 31, 2011. The electronic format used is an XML-based file called an eXtensible Business Reporting Language (XBRL) file.

Electronic Financial Reporting is also covered in SAP Business ByDesign for the countries GB and AT.

Business Value
The XBRL file allows the customers to combine their GAAP taxonomy data and Global Common Data (GCD) in one file for submission. Submission of the data in the electronic format and unified structuring of the output file enables automatic data processing which reduces errors and misinterpretations. It is efficient and provides high quality analysis of business data.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Electronic Financial Reporting and Electronic Financial Reporting Quick Guide.
In the Help Center of the system search for "Using the Electronic Financial Reporting Template" (UK) and "Electronic Export of Year-End Closing File" (AT).


Electronic VAT Return

Scenario
Tax authorities in some countries require electronic upload of VAT returns.
In Germany, the implemented process called "Elster" (www.elster.de) is mandatory. SAP Business ByDesign fulfills this requirement by offering a standard XML file which is created during the release of the tax return.
For other countries there are similar requirements.

Business Value
SAP Business ByDesign fulfills the legal requirement and ensures that VAT returns are electronically submitted to the tax authorities.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please refer to the Help Center.
- For country DE, search for Electronic submission of tax return.
- For country GB, search for Electronic submission of tax return and then click on the link "Online VAT returns".
- For country NL, search in the Help Center of the system for "E-Filing for VAT Returns Netherlands".


Export Remittance Advices to External System

Scenario
A scenario is available to export remittance advices for payments to your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system.
The use case is:
Remittance advices are directly transferred via a B2B message and the information is transferred into the target system.
The same applies if the data are exported to a platform provider (Crossgate).

A variant for the output channel is the remittance advice via email communication. Remittance advices can be sent out to inform your customers about outstanding direct debits or your suppliers about open items to be paid.

Business Value
There is no need to send paper documents and the target system automatically receives the needed information. With email communication there is no need to create a paper remittance advice and to send it out to customers / suppliers. This function accelerates and simplifies the payment management processes.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Quick Guide for Remittance Advices, Electronic Submission of Outgoing Payment Advices and Configuration: E-Mail and Fax Settings.



Import Remittance Advices from Business Partner

Scenario
A scenario is available to import the incoming remittance advices that are received for payments initiated by your customers or suppliers.
The use case is:
A customer / supplier sends remittance advices to a service provider who is scanning this information. The service provider then calls the A2X Service and transfers the data into SAP Business ByDesign.

Business Value
There is no need to manually record the remittance advices.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Quick Guide for Remittance Advices.
To view the documentation of the available web service click on Manage Remittance Advices


Import Remittance Advices from External System

Scenario
A scenario is available to import the incoming remittance advices that are received for payments initiated by your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system.
The use case is:
A customer / supplier directly sends remittance advices to SAP Business ByDesign via a B2B message and the information is directly transferred into the system.
The same applies if the data are coming from a platform provider (Crossgate).

Business Value
There is no need to manually record the remittance advices.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Quick Guide for Remittance Advices and Electronic Submission of Outgoing Payment Advices.


Lockbox File Upload

Scenario
The solution supports the electronic lockbox process for incoming checks.
Your company using SAP Business ByDesign can track incoming checks that are processed by lockbox providers and imported into the system as files. This is a service provided to you by your bank or another service agent. You obtain an address for your company that your customers and suppliers can use to send you checks. The checks are processed by the service provider who deposits the checks at your bank to be credited to your account. This subview informs you about the processing stages in which the provider send you files that you can upload to your system for checking. Your bank statement shows you that the payment has been received. The bank statement contains the corresponding check deposit that you can confirm in the system. This enables you to outsource manual tasks that arise from processing checks.

Lockbox services are currently only used in the United States of America and Canada.

Business Value
This scenario simplifies the check payment process. There is no manual effort for recording incoming checks with the delivery of the lockbox file. The recording of incoming checks can be outsourced to service providers.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Quick Guide for Lockbox Batches.


Payment File Integration to Banks

Scenario
The solution supports multiple payment format in different countries.
You use the Electronic Payment Format feature to select the relevant file formats for the automated process of transmitting electronic payments to banks. The customer is also able to define specific formats.

Business Value
There is a high level of automated processes within payment management and data exchange with banks and service providers. This includes both incoming and outgoing payments.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Electronic Payment Formats. Here you will find a list of supported countries.


Payment Management and Clearing House Integration

Scenario
The solution enables you to process customer payments made by credit card, including incoming payments from customers and credit memos to customers.
The credit card process involves four parties: Your company, your customer, the credit card service provider and the acquirer, hereinafter referred to as the clearing house. The service provider is responsible for the encryption, tokenization, and authorization of the credit card data in order to ensure Payment Card Industry (PCI) compliance at all times. Furthermore, the service provider acts as the connection between your company and the clearing house responsible for making the actual payments.
Authorization (B2B message), settlement of the credit cards (B2B message) as well as the integration of the Clearing House Statement (file upload which shows the debits and credits on credit cards for this clearing house account) are part of the integration scenario. Via a mashup the partner user interface is integrated to the screens of SAP Business ByDesign in order to be able to store credit card information in customer master data.
The current solution is integrated with the partners CompuTop Wirtschaftsinformatik GmbH and Paymetric, Inc.. As of 1311 we will also integrate Wirecard AG.

Business Value
SAP Business ByDesign contains an efficient and fully automated process for credit card handling. Direct communication to the respective service providers avoids manual steps in the process and provides a high level of transparency.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Customer Payments by Credit Card and Credit Card Service Providers - Configuration Guide.


Payment Management and Payment Service Provider

Scenario
You are able to send payment files to an external payment service provider for further processing at the bank.
This partner is Treasury Intelligence Solutions GmbH.

This payment provider transfers the data to the involved banks. The bank informs you via the service provider electronically about the status of the sent transactions. A second scenario is that the bank statement is electronically transferred to you via the service provider. The information is exchanged on the basis of XML messages.

Business Value
This integration scenario creates immediate transparency on the status of sent payment files without manual effort and helps to integrate with different banks and potentially different file formats.

A separate contract might be needed for the partner solution.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Payment Batches Quick Guide.
Please go to the Help Center and search for About the Payment Service Provider Treasury Intelligence Solutions.
Please go to the Help Center and search for Treasury Intelligence Solutions - Communication Arrangement.



Payment Processing Statements

Scenario
You send files to the bank and the bank informs you electronically about the status of the sent transactions using a file. After upload to the system the payments receive a new status (preconfirmed or rejected). This applies for payment transactions in Switzerland (ESR).

Business Value
This functionality creates immediate transparency on the status of payment files without manual effort.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Quick Guide for Bank Transaction Status Notifications.




Project Integration with Microsoft Project®

Scenario
Projects can be created by employees in their role as project manager or financial analyst. Beside others, one option to create a new project is to refer to a Microsoft Project® XML file which will be uploaded into Business ByDesign with the complete set of tasks. It is also possible to create a Microsoft Project® XML file out of a SAP Business ByDesign project at any point in time.

Business Value
A user can easily integrate Microsoft Project® with SAP Business ByDesign to meet project management needs. Such integration is recommended if the customer has any projects (either completed or ongoing), which originated in Microsoft Project® and which he would like to make available from his solution (Sharing projects with customers in the most common format).

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Creating Projects and Integration with Microsoft Project®.


Upload of Incoming Checks

Scenario
A Web service is available in SAP Business ByDesign in order to upload files for incoming checks or to record from Microsoft Excel® upload.
The use case is:
A company using SAP Business ByDesign receives a file for incoming checks. This file is sent by a service provider who imported the incoming checks via a check scanner. With the A2X service for incoming checks this file can be automatically processed in SAP Business ByDesign.
A Microsoft Excel upload capability is also available for mass data entry of incoming checks.

Business Value
The Microsoft Excel® upload and the A2X service ease the recording of incoming checks. These two options reduce the time for entering the data into the system and improve the efficiency in payment management.

Availability
This scenario is available with release 1308 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Payment monitor quick guide.
To view the documentation of the available web service click on Manage Incoming Checks


Collaboration

Microsoft Outlook® Integration (Groupware)

Scenario
Microsoft Outlook® (MS Outlook) Integration allows you to exchange information between MS Outlook and the CRM application of your SAP Business ByDesign system. Users usually prefer to manage e-mail, appointments, tasks and contacts in MS Outlook, however still there is a need to have certain communication activities tracked in SAP Business ByDesign. For e.g. a sales representative prefers maintaining contacts, e-mails and appointments in the MS Outlook. However, he or she would like to synchronize them to SAP Business ByDesign as account related communication activities

The integration capability allows you to download contacts to MS Outlook and use them offline; create contacts (& accounts) in MS Outlook and synchronize with SAP Business ByDesign by associating them to an account. The integration also allows you to synchronize e-mail, appointments and tasks with SAP Business ByDesign as CRM activities and associate them to accounts, contacts and business documents such as opportunities, leads and campaigns (campaigns only for e-mails). It provides automatic synchronization of user's sent mails, appointments and tasks created in SAP Business ByDesign with his MS Outlook ; provides automatic account determination in MS Outlook based on the contact e-mail address; enables you to create service requests in SAP Business ByDesign from incoming e-mails. Finally, it also notifies the end user via Synchronization status about success, errors and conflicts during synchonization

Business Value
a) Allows sales personnel to synchronize key communication with customers during the sales process to SAP Business ByDesign in order to inform the team and track the communication
b) Allows to use contacts maintained in SAP Business ByDesign directly in MS Outlook to communicate with customers or prospects
c) Allows users to work in offline mode in Outlook (i.e. not logged into the solution) but automatically synchronizes data both ways once the user logs into the solution

Further information:
Please go to the Help Center and search for Microsoft Outlook Integration


Cross

Analytics Integration with SAP Business Warehouse

Scenario
SAP Business ByDesign not only supports rich analytics within the solution, but it also exposes its data sources as web services so they can be used by the SAP NetWeaver Business Warehouse (SAP NetWeaver BW) component at headquarter as operational data providers. SAP NetWeaver BW pulls and replicates full data using selections. The data extraction process is logged for tracking and diagnostics purposes. On customer request, these web services could also be made available for consumption by other analytical applications.

Business Value
a) HQ could compare performance across subsidiaries
b) HQ could incorporate data from various subsidiaries within a geographic, business, or industry cluster to analyze trends

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Integrating Analytics with an SAP NetWeaver Business Warehouse System

More information is available in Business Center (login required), at...
Integration Scenarios between SAP Business ByDesign and SAP Business Suite
Integration Guide for Analytics


Business Document Output Integration with Email, Fax and Printer

Functionality:
SAP Business ByDesign provides configuration options to send several business documents to different output channels such as e-mail, fax and printer. Output channels are configurable per business document and per business partner and in a sequence. These configurations can also be overridden at business document level. For e.g. you could configure the system such that sales orders be sent to a specific customer always via e-mail. However, you could override the output settings for a specific sales order and send it via fax. Many business documents are supported for e.g. Sales Order, Sales Contract, Sales Quote, Customer Invoice, Service Request, Delivery Note, RFQ, New or Changed Purchase Order, ASN, Purchasing Contract, Production Order etc.

Business Value
Enables you to send process-integrated output of a business document to your business partners via preferred output channel per business partner

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Output Channel Selection Quick Guide


Enterprise Mashups

Functionality:
SAP Business ByDesign provides preconfigured mashups and tools to integrate data from SAP Business ByDesign with an online web service or a web application. You could also download additional mashups from SAP Store.The key user tool can be used to create your own mashups and integrate them with SAP Business ByDesign and external services. Users can access the content provided by 3rd party Web services (based on SOAP/REST/Atom) and applications via mashups in SAP Business ByDesign, and use it in their daily work. Mashups can include web searches, company or industry business information, or online map searches. Mashups can be personalized for visibility in the available screens.

Business Value
a) Provides information in the context thereby enriching experience. For e.g. a field service person can use the Route Planner mashup embedded in service order screen to plan his visit at the customer site
b) Provides additional valuable information within the business process by filling in the gaps with externally available information.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for..
Mashups and Web Services
Mashup Authoring Quick Guide
Mashup Web Services Quick Guide


File Input & Output Integration

Scenario
File input enables you as an administrator to create and schedule mass data runs to upload files from your third-party systems. The file input process allows business documents containing the files to be imported without the need for application-specific functionality. During a run, all files of the same type are input, for example customer invoices typically to a WebDAV folder. The file input run collects the uploaded files and sends the business documents contained in those files to the appropriate service interface. In SAP Business ByDesign, you can also view the results of each run execution.

You can create and edit the following types of file input runs: Customer Invoice Request, Product Design Replication Request, Supplier Invoice Processing (for Mexico only)

Using SAP Cloud Applications Studio you could also design new upload scenarios. File output enables you to download business data and provide them to your third party systems for e.g. export of Business Partner data for a Web Shop Integration

Business Value
Allows customers to use different CRM or CAD systems and upload the output to SAP Business ByDesign

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Managing Microsoft Office® Templates


Google Drive™ Integration

Scenario
Along with the standard attachments that are used to provide additional information about a business document, with Google Drive integration, you could also use Google Drive as a central document repository and attach the documents uploaded in Google Drive to the business documents in SAP Business ByDesign. You can create a new Google Doc directly from any SAP Business ByDesign attachment screen, link an existing document from Google Drive as attachment to any SAP Business ByDesign document, copy an existing file from Google Drive as local attachment to any SAP Busines ByDesign document and copy an already linked document as local attachment to any SAP Business ByDesign document

Business Value
Allows storing and retrieving docs stored in Google Drive, which is increasigly used as a cloud document repository. This enables access to the documents anywhere, anytime without logging into SAP Business ByDesign system

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Configuration: Google Docs Attachments


Microsoft Excel® Integration

Functionality:
Using Microsoft Excel Integration, an end user can download data from the solution to MS Excel and download write-back templates. SAP Business ByDesign provides Add-in for Microsoft Excel using which, an end user can create or update business data from MS Excel using write-back templates, refresh data in MS Excel documents to reflect changes in SAP Business ByDesign data.

Using the export functionality, you can export business data into pre-defined MS Excel template (template can be defined and modified by customers according to their own needs) and also refresh MS Excel worksheet to retrieve the latest business data.

Using the write-back functionality, you can enter volume data in MS Excel template and upload into SAP Business ByDesign. Simple data validation happens in MS Excel and further validation happens in backend to ensure the data consistency.

Using the analytics functionality, you can download reports created in SAP Business ByDesign to MS Excel. You can also drill down on-the-fly, personalize your reports and refresh data in real time.

All these activities can be performed via MS Excel without having to use the standard web UI. Additionally, the export and write-back templates can be customized by the administrator.

Business Value
a) Leverage existing office applications to increase end-user productivity and usability.
b) Provide offline availability of data through MS Excel Export with pre-defined templates.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Managing Microsoft Office® Templates


Microsoft Word® Integration

Functionality:
SAP Business ByDesign provides integration with MS Word. Data is filled in a predefined template from SAP Business ByDesign data. For e.g. users could create letters to their customers using business data directly from the solution . The predefined templates can be customized by the administrator.

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for Managing Microsoft Office® Templates


OData API for Analytical Reports

Functionality:
OData API provides analytics data available to the logon user. All the reports assigned to the logged on user (both standard and custom reports) can be retrieved using this API.

API provides services to retrieve all reports assinged to the user, fields available in a specific report and data in the report. The API also allows filtering the data in a specific report based on characteristics of the report and sort the report data.

Business Value
a) Provides a way to extract SAP Business ByDesign analytical data for use in other applications in their ecosystems. For e.g. a mashup can be built, which when embedded in a customer portal shows service history for the logged in customer.
b) Customers could also build mobile analytical reports using this API

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Retrieving Analytics Data Using Odata


Financials

Additional Cost Objects Integration

Scenario
Within the solution you are able to integrate cost objects from a third-party application.
Cost objects are any items for which you separately measure costs. In some cases revenues are measured as well. You can use both standard and free cost objects for this purpose.

- Standard cost objects are predefined by SAP and included in the standard business processes and reports. Projects, cost centers and sales orders are examples of standard cost objects.
- Free cost objects are cost objects that you define as needed. The amounts collected on a free cost object can be settled to other free cost objects by means of a settlement run.
Examples of free cost objects:
- Buildings, apartments
- Car fleet

Free cost objects created in an external application can be integrated with the SAP Cloud Applications Studio to SAP Business ByDesign. The same applies for transactional data related to these free cost objects.
If no partner solution for the integration of free cost objects is in place you can also create master data for free cost objects within SAP Business ByDesign and use them for postings.

Business Value
This integration scenario provides the benefit of additional cost objects for reporting and settlement purposes.
It also allows coverage of industry-specific reporting requirements.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Free Cost Objects Quick Guide.

For more information about SAP Cloud Applications Studio
Click here for further information.


Consolidation Preparation

Scenario
To perform complex consolidation requirements, you need an external consolidation system to which you transfer the consolidation relevant data. You must perform various steps in this external system to create an easy connection between financial closing in the SAP Business ByDesign system and the consolidation system. These steps are dictated by the consolidation system.

SAP Business ByDesign provides the capability to extract the financial results of the legal entities in an auditable electronic format. The exposed data usually consists of various predelivered reports such as an extended trial balance, a journal, the general ledger line items, accounts receivable and payable trial balance. Additional existing reports can be extracted as well.
The solution contains the following capabilities:
- Ability to assign companies as Consolidation Partners (both internal and external to SAP Business ByDesign)
- Financial Statement - Preliminary Consolidation Elimination report (ability to see consolidated business after eliminations for the company group)
- Ability to trace all intercompany transactions (trial balance with partner company information)
- Ability to trace actual consolidation postings by closing steps

The data extract can be used for different use cases:
- Upload of data into a consolidation solution
- Upload of data into an ERP system which has its own consolidation solution
The mapping of the master data to corporate ID has to happen in the consolidation solution or in the ERP system.
Details for the data extraction can be found in scenario "Data File Extraction for ERP Integration".

For simple consolidation requirements (e.g. no foreign currency issues) there is also a solution available within SAP Business ByDesign by setting up consolidated set of books.

Business Value
For subsidiaries this capability offers an easy transmission of the financial data to the headquarter applications.
This data extract can be used to support the easy creation of documents for legal consolidation within a company group and reduces the manual effort.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Preparation for Consolidation - Overview.
Please go to the Help Center and search for Extraction Run for Financial Data Quick Guide.


Data File Extraction for ERP Integration

Scenario
The capability to extract the financial results of legal entities in an auditable electronic format is available in the solution. The exposed data usually consists of a format as an extended trial balance, a journal, the general ledger line items, accounts receivable and payable trial balance. All existing reports can be extracted as well. It generates the data in a AIS format (SAP Audit Information System). Data can be uploaded to other applications.
The solution covers the following use cases:
- Upload of the journal entries into a consolidation solution
- Upload of the journal entries into an ERP system.
For the integration into a consolidation system or an ERP system there might be an effort for the last mile adoption. An example is to provide a mapping of the master data to corporate ID and the transfer of the transactional data to the import interface of the target solution. This implementation has to happen in the consolidation solution or in the ERP system.
In both use cases SAP Business ByDesign remains the leading financial system.

Business Value
For subsidiaries this capability offers easy transmission of the financial data to the headquarter applications.
This data extract can also be used for the creation of the legal consolidation within a company group. Manual effort for transfer can be reduced.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Extraction Run for Financial Data Quick Guide.


Extract of Journal Entries to ERP System

Scenario
A Web service is available in the solution in order to extract journal entries to an ERP system.
The Web service for Journal Entries allows the user to read journal entries form the SAP Business ByDesign solution.
These journal entries can be transferred and uploaded to other financial systems for integration purposes.
The solution covers the following use case:
- Upload of the journal entries into an ERP system

For the integration into an ERP system there might be an effort for the last mile adoption. An example is to provide a mapping of the master data to corporate ID's and the transfer of the transactional data to the import interface of the target solution. This implementation has to happen in the ERP system.
SAP Business ByDesign remains in any case the leading financial system.

Business Value
For subsidiaries this capability offers an easy transmission of the journal entries to the headquarter applications.
This Web service can also be used for the creation of the legal consolidation within a company group. Manual effort for data transfer can be reduced.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web service click on Query Journal Entry


Import Manual VAT Entries from Microsoft Excel® Upload

Scenario
The solution offers the capability to post manual VAT entries. A Microsoft Excel® upload is available ensuring that these types of postings can be entered in the Microsoft Excel® template for upload into the system.

Additionally a Web service is available which can be used to transfer tax and VAT entries from an external application directly to SAP Business ByDesign.

Master data as company, accounts, cost center, project, sales order and profit center ID's have to be handed over with internal values from the SAP Business ByDesign system.

Business Value
SAP Business ByDesign fulfills the requirement to also receive VAT relevant postings from external sources. This integration scenario reduces manual efforts for the accountant.

Availability
This scenario is available with release 1311 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for VAT Entries Quick Guide and Quick Guide for Sales and Use Tax Entries (US).
To view the documentation of the available web service click on Manage Manual VAT Entries.


Integration to Financials with Journal Entry Vouchers from MicrosoftExcel® Upload

Scenario
This Microsoft Excel upload allows the integration of external applications to SAP Business ByDesign. You sometimes have legacy systems for different applications in place which you want to integrate by posting journal entry vouchers to SAP Business ByDesign.
The use cases can be:
- Generic third-party applications (e.g. payroll applications)

You are able to transfer journal entry vouchers by using the upload functionality for Microsoft Excel® files.
The interface is used to import general ledger and valuation postings. For the creation of open items and tax relevant postings, please refer to the other integration scenario (Interface to Financials to create generic journal entries).

Business Value
These integration scenarios allow you to easily integrate third-party applications with SAP Business ByDesign.
There is no need to manually record journal entry vouchers within SAP Business ByDesign.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
The upload functionality using Microsoft Excel® files for journal entries can be found in the Help Center by searching for Upload a journal entry voucher.


Integration with External Liquidity Information

Scenario
A Web service and a Microsoft Excel® upload is available in SAP Business ByDesign in order to upload expected liquidity items.
The use case is:
A liquidity forecast is based on the transactions and forecast planning items entered in the system in which payments are to be expected within the forecast period. Information about expected future payments stored in a third-party system can be transferred to SAP Business ByDesign via an A2X service or an Microsoft Excel® upload.

Business Value
The Microsoft Excel® upload and the A2X service ease the availability of forecast information. These two options reduce the time for entering the data into the system and improve the efficiency in liquidity forecast reporting.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Forecast Planning Item
To view the documentation of the available web service click on Manage Expected Liquidity Items


Interface to Financials to Create Generic Journal Entries

Scenario
This Web service allows integration of other applications into the SAP Business ByDesign solution. You sometimes have legacy systems for different applications in place producing journal entries.
You can transfer postings into the SAP solution using this interface in following situations:
- Invoice verification takes place in a legacy system (payments are executed in SAP Business ByDesign)
- You are using a separate billing system (payments are executed in SAP Business ByDesign)
- Payroll postings from a third-party payroll system
- Postings from a third party travel and expense management system
- Transfer postings (GL account to GL account – cost center to cost center)
- You have a different leading Financial System for a part of his organization (e.g. a non-supported country)
- Sales provisions and other provisions
- Material movements
- Internal service charges

Master data such as company, customer, supplier, material, service, cost center and profit center ID's have to be handed over with internal values from the SAP Business ByDesign solution.

The Manage Journal Entries Web service supports postings for:
- Pure G/L account postings
- Open items for customers
- Open items for supplier accounts and employees
- Cash for revenue and expenses
All use cases allow cost assignments such as projects, cost centers, and free cost objects (including profit center)
All use cases can include Sales and Use tax / VAT items.

Business Value
This service allows integration of other applications with SAP Business ByDesign.
The business can be run in other applications and be automatically integrated in SAP Business ByDesign.

Availability
This scenario is available with release 1308 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web service click on Manage Journal Entry In


Manage Material Valuation

Scenario
This integration scenario facilitates the mass change of material valuation data.
Based on a Microsoft Excel® template, you can enter unit cost for materials with a validity date and then upload the results to SAP Business ByDesign.
Via a predelivered Web service called Manage Material Valuation Data In, you can connect external applications to the SAP Business ByDesign solution in order to create or edit material valuation data. This comprises:
- Account determination group
- Perpetual cost method
- Material unit cost

Business Value
Customers use this integration feature to transfer material valuation data from legacy systems or from manually maintained spreadsheets into the solution automatically. For example, the results of externally calculated costs for balance sheet valuation can be efficiently uploaded with this feature, eliminating the effort of manually keying in the costs.

Availability
This scenario is available with release 1308 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Upload Material Unit Costs Using Microsoft Excel®.
To view the documentation of the available web service click on Manage Material Valuations


Material Movements (Procurement and Sales)

Scenario
This Web service allows the integration of a material management system into the SAP Business ByDesign solution.
The results of the external system can be transmitted to postings for general ledger accounts and the respective cost assignments such as cost center, profit center, and free cost objects. Journal entries are created in SAP Business ByDesign.

You can import these results by using the respective service (Manage Journal Entries) or the Upload functionality using Microsoft Excel® files included in the General Ledger work center.
Usually the results are transmitted on a simple transaction basis or with summarized balances at period end.
The Web service ensures that the following transaction are reflected in SAP Business ByDesign:
- Goods issue to customer or cost center, project
- Goods receipt to stock from procurement
- Goods issue / receipt from another site
- Quality inspection
- Material conversion from level A to level B (damage)
- Scrap handling
- Time and resource consumption / confirmations

Master data such as company, material, service, cost center and profit center ID's have to be handed over with internal values from the SAP Business ByDesign solution.

Business Value
This Web service allows integration of a material management system or a warehouse / logistics application with SAP Business ByDesign. It eliminates the need to manually transfer the results of material movement process to the Financials system.

Availability
This scenario is available with release 1308 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web service click on Manage Journal Entry In


Planning / Budget integration

Scenario
You can create and view financial plans for financial key figures. A financial plan refers to a specific company or companies, fiscal year, and set of books.
The customer is able to plan:
- Expenses and income statements
- Balance sheets

You can create the planning data in SAP Business ByDesign by uploading it from Microsoft Excel® files based on provided templates. Planning data that has been uploaded appears in plan/actual/forecast reports.

Business Value
There is a big need to have plan values in a financial system in order to be able to report on plan/actual/forecast reports. The integrated planning functionality offers an easy way of recording / importing plan data into the system and then to perform the reports for financials and management reporting.

Availability
This scenario is available with release 1311 as Prepackaged Integration Prepackaged Integration.

Further Information
To view the documentation of the available web service click on Manage Financial Plan Data.


Postings from Manufacturing System

Scenario
This Web service allows the integration of an external manufacturing system into the SAP Business ByDesign solution.
The results of the external production control system can be transmitted to postings for general ledger accounts and the respective cost assignments (such as cost center / profit center and free cost objects). Journal entries are created in SAP Business ByDesign.

You can import these results using the respective service (Manage Journal Entries) or the Upload functionality using Microsoft Excel® files included in the General Ledger work center.
Usually the results are transmitted on a simple transaction basis or with summarized balances at period end.
The Web service ensures that the following transaction are reflected in SAP Business ByDesign:
- Goods issue to production or to customer
- Goods receipt to stock from production or from procurement
- Time and resource consumption / confirmations
- Scrap handling
- Work in process transaction (WIP) with valuated figures

Master data such as company, customer, supplier, material, service, cost center, and profit center IDs need to be handed over with internal values from the SAP Business ByDesign solution.

Business Value
This Web service allows integration of external production control systems as well as SAP production control systems with SAP Business ByDesign. It eliminates the need to manually transfer the results from the production process to Financials.

Availability
This scenario is available with release 1308 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web service click on Manage Journal Entry In


Upload of Exchange Rates

Scenario
The capability to post documents in foreign currency is available in the solution. The amount in foreign currency is converted to company currency on the basis of an existing exchange rate. On regular bases these exchange rates have to be manually maintained or imported either by using a web service or by a predelivered Microsoft Excel® template.
An additional web service enables you to read exchange rates in your system.

Business Value
By using one of the two integration scenarios, you do not need to manually maintain exchange rates. Instead you can obtain the information from your provider and transfer the data into the Financials Solution.

Availability
This scenario is available with release 1308 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Quick Guide for Exchange Rates.
To view the documentation of the available web service click on Manage Exchange Rates.
To view the documentation of the available web service click on Query Exchange Rates.



Human Capital Management

Employee Master Data Integration from external application

Scenario
The solution offers a complete employee master data replication from a third party application or a SAP Human Capital Management application.
Employee master data with time dependent information can be transfered from any other application.
The internal maintenance of employees within SAP Business ByDesign is not available anymore (external employee maintenance).

Business Value
You can easily integrate employee data with an external Human Capital Management application. In this scenario the external application is the leading system.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web service click on Replicate Complete Employee Master Data
To view the documentation of the available web service click on Read Replication Information for Employee Master Data Replication


Export of Human Capital Management Data to SAP Payroll System or Third Party Payroll System

Scenario
The solution provides a file download from SAP Business ByDesign which transfers the payroll related employee information to a payroll system for payroll processing.
Country specific file formats are available for US, AT and Germany.
Country specific enhancements are provided for the following countries: AU, CA, CH, CN, FR, IN, MX, NL, UK

Business Value
This integration scenario automates the data exchange between personnel administration and the payroll processing. Manual recording of needed information can be reduced.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Payroll Run Quick Guide.
You will find the further information of the integration scenario in the Business Center (login required).
Click here for further information.


External Time Recording Terminal Integration

Scenario
SAP Business ByDesign offers a standardized Interface for integration of external time recording tystems with time recording terminals (for clock-in/out) into SAP Business ByDesign. Using the interface, an external time recording system can retrieve relevant information about employees and can upload time events gathered from time recording terminals into the SAP Business ByDesign system.

Time Recording system retrieves the employee time accounts (e.g. Vacation Account) from SAP Business ByDesign system. Employees punch times against the time events in the time recording terminals and the time recording system uploads this data periodically to SAP Business ByDesign

Business Value
Enables usage of an external time recording system without requiring each employee to login to SAP Business ByDesign system explicitly but use their familiar time recording system for their time logging.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Time Recording Terminal Integration
To view the documentation of the available web services click on...
Maintain Employee Time Events
Provide information for the setup of an External Time Recording System
Provide information on Time Accounts


Master Data Integration to Employee Central

Scenario
The solution offers a complete, predefined integration scenario for SAP Business ByDesign integrating with SuccessFactors Employee Central Payroll, SuccessFactors Employee Central.
The complete, predefined integration scenario allows you to read and use employee data from Employee Central, payroll postings from Employee Central Payroll to SAP Business ByDesign. In this scenario, SAP Business ByDesign becomes the accounting solution for the other two cloud solutions.
The key master data is entered in one solution, and is replicated, either automatically or manually, to other solutions

Business Value
This integration scenario is a prepackages solution for these applications. The integration ensures a seamless integration of master data without the need to keep them manually in synchronization. The data are entered in a source application and automatically replicated to the corresponding other applications.

Availability
This scenario is available with release 1311 as Prepackaged Integration Prepackaged Integration.

Further Information
You will find the description of the integration scenario in the Business Center (login required).

Click here for further information.


Postings from SAP Payroll System

Scenario
This Web service allows the integration of the SAP payroll (onPremise and OnDemand) into the solution SAP Cloud for Financials.
The results of the payroll process can be transmitted to postings for general ledger accounts and the respective cost assignments (e.g. cost centers / profit centers). Journal entries are created in the Financials system. In this scenario the payment process for the payroll is handled in the payroll application.

You can import these results by using the respective Web service (asynchronous A2A service).

Business Value
This Web service allows efficient integration of SAP payroll applications with SAP Cloud for Financials.
It eliminates the need to manually transfer the results from the payroll process to the Financials system.

Availability
This scenario is available with release 1311 as Prepackaged Integration Prepackaged Integration.

Further Information
You will find further information of the integration scenario in the Business Center (login required).
Click here for further information.


Logistics

Shipping Service Integration

Scenario
Shipping service integration allows to access the web site of a shipping service provider and order services, for example, transportation services for outbound deliveries. The shipping service provider's tracking information can be stored in the outbound delivery as long as it has the status Not Released.

Shipping service provider can read and use data from SAP Business ByDesign outbound delivery such as address information, product information, and weight. They can also update certain data such as freight forwarder, and tracking ID. The shipping service provider’s tracking information is stored and can be maintained in SAP Business ByDesign outbound delivery as long as the outbound delivery has not been released. Once the outbound delivery is released this information cannot be changed.

The web service API are useful for an enterprise which requires a straight forward integration with a single freight forwarder or carrier and doesn’t have requirement for multi-carrier what-if scenarios. For the multi carrier what-if scenarios add-ons in SAP Store can be evaluated

Business Value
Provides services to integrate with your shipping service provider

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Shipping Service Integration - Configuration Guide
To view the documentation of the available web services click on...
Query Outbound Deliveries
Manage Outbound Deliveries

More information is available in the Business Center (login required), at SAP Integration Scenarios


Third Party Logistics Integration

Scenario:
With the Third party Logistics (3PL) integration functionality, it is possible to connect SAP Business ByDesign system to an external warehouse management system of a third-party logistics provider. SAP Business ByDesign is used for purchasing, sales, and fulfillment processes including invoicing, whereas warehouse execution and transport is outsourced. The 3PL provider (warehouse provider), takes responsibility for all topics concerning the execution process. Communication is done via B2B interfaces (following UN/EDIFACT standard)

The scenario supports outbound, inbound, and inventory change processes that are physically carried out by the warehouse provider. The supported outbound processes are:
- Sell from Stock
- Return to Supplier
- Stock Transfers
The supported inbound processes are:
- Procure to Pay
- Return from Customer
- Stock Transfers

The inventory side reflects "inventory changes in externally managed location", scrapping, consumption/return for cost center or projects, changes of stock attributes, and inventory alignment postings with the externally managed location

Business Value
Allows customers to outsource logistics to a 3rd party provider, but at the same time, continue the remaining business process in SAP Business ByDesign

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Quick Guide for Purchase Orders in Third-Party Logistics

More information is available in the Business Center (login required), at SAP Integration Scenarios
Click here for further information.


Manufacturing

Engineering Design Integration

Scenario
This scenario enables importing engineering designs created or designed in a single or multiple engineering design tool(s) (for e.g. CAD) as product designs into SAP Business ByDesign. These product designs can be used to create Production Bills of Material (BoM), which can be used in production processes.

Using this integration enabler, you can create or read materials in SAP Business ByDesign, upload attachments (for e.g. blueprints, product images), create, read and update single or multiple product design versions. You can also create, read and update multi-level product design versions and create production Bills of Material.

Business Value
Import product designs from complex engineering designs created in engineering design tools (for e.g. CAD)

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Integration of External Engineering System - Configuration Guide
To view the documentation of the available web services click on...
Query Materials
Manage Attachment Folders
Product Design Replication
Manage Product Designs
Query Product Design Versions
Query Product Design Version Hierarchy
Manage Materials
Manage Production Bill of Material

More information is available in the Business Center (login required), at SAP Integration Scenarios .


Master Data

Business Partner Master Data Integration

Scenario
The Business Partner Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit business partners.

Business Value
The API provides comprehensive access to corporate and private accounts, suppliers, and contacts master data. The API provides capabilities to integrate various applications, systems, and tools.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web service click on Manage Accounts
To view the documentation of the available web service click on Query Accounts
To view the documentation of the available web service click on Manage Contacts
To view the documentation of the available web service click on Query Contacts
To view the documentation of the available web service click on Manage Suppliers
To view the documentation of the available web service click on Query Suppliers


Product Master Data Integration

Scenario
The Product Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit materials, service products, and entitlements.

Business Value
The API provides comprehensive access to materials, service products, and entitlements master data. The API provides capabilities to integrate various applications, systems, and tools.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web service click on Manage Materials.
To view the documentation of the available web service click on Query Materials
To view the documentation of the available web service click on Manage Service Products
To view the documentation of the available web service click on Query Service Products
To view the documentation of the available web service click on Manage Entitlements
To view the documentation of the available web service click on Query Entitlements


Upload Business Partner Master Data from Microsoft Excel®

Scenario
The solution offers the capability to create or change corporate and private accounts, suppliers, and contacts using a predefined Microsoft Excel® template.
New accounts, suppliers, and contacts need to be created from time to time during marketing activities. This upload supports this process with a predefined template for the most important fields.

Business Value
Mass data upload is supported by this integration scenario. Data can easily be imported from other sources. Manual data entry effort is reduced.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Create Accounts Using Microsoft Excel®,
Create Suppliers Using Microsoft Excel®
and Create Contacts Using Microsoft Excel®.


Upload Product Master Data from Microsoft Excel®

Scenario
The solution offers the capability to create or change materials and services using a predefined Microsoft Excel® template.
New materials and services need to be created from time to time. This upload supports you with a predefined template for the most important fields.

Business Value
The mass data upload is supported by this integration scenario. Data can easily be imported from other sources. Manual effort for data entering is reduced.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Create Materials Using Microsoft Excel® and Create Services Using Microsoft Excel®.


Upload of Bank Master Data

Scenario
Payment management processes in Financials require the availability of a bank directory. An upload capability from the legacy system during the migration path or a regular upload from an external provider is available in SAP Business ByDesign. You can acquire a bank directory from a third-party provider, such as the Deutsche Bundesbank (German Central Bank) and upload it into SAP Business ByDesign. You can also acquire the bank master data from other sources, for example from many state-controlled banks, but you need to edit the file in order to match the specific format used by SAP Business ByDesign (Microsoft Excel® Format).

Business Value
As the bank data are subject to change, the file upload eliminates the need to manually maintain the bank directory. Information can be obtained from the provider and transferred into the Financials solution. This approach will facilitate bank-related processes.

A contract with the provider may be necessary.

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
For information about uploading a file from a provider other than the Deutsche Bundesbank, see the document SAP Format for Bank Directory Upload in the Help Center.
For information about uploading a file from Six Interbank Clearing, see Bank Directory Upload for Six Interbank Clearing - Switzerland" in the Help Center.


Procurement

Business-to-Business Purchase Order Integration with Suppliers (Non-Stock)

Scenario
SAP Business ByDesign provides services to enable you to have EDI integration with your suppliers. The services provide following capabilities.
a) Send a new or updated purchase order to the sales order processing system of the supplier
b) Creates a purchase order confirmation in SAP Business ByDesign based on acceptance or rejection of the requested products, quantities and delivery period, or on changes to them provided by the supplier.
c) Create or cancel a goods and service acknowledgment for rendered services and/or delivered goods based on a service confirmation from a supplier. The cancellation of a goods and service acknowledgement does not delete it but instead creates a new goods and service acknowledgement as the cancellation document for accounting purposes.
d) Receive Supplier Invoice from the supplier

Business Value
Enables EDI Integration with Suppliers for Purchase Order Processing for "Non-Stock" products


Business-to-Business Purchase Order Integration with Suppliers (Stock)

Scenario
SAP Business ByDesign provides services to enable you to have EDI integration with your suppliers. The services provides folllowing capabilities.
a) Send a new or updated purchase order to the sales order processing system of the supplier
b) Creates a purchase order confirmation in SAP Business ByDesign based on acceptance or rejection of the requested products, quantities and delivery period, or on changes to them provided by the supplier.
c) Create, update or cancel a corresponding inbound delivery. Receives delivery data regarding an incoming delivery. The data contains the estimated arrival date, products, and the packaging type.
d) Receive Supplier Invoice from the supplier

Business Value
Enables EDI Integration with Suppliers for Purchase Order Processing for "Stock" products


Business-to-Business Quotation Process integration with Bidders

Scenario
SAP Business ByDesign provides services to enable you to have EDI integration with your bidders for a smooth quotation process. The services provide folllowing capabilities.
a) Request the participation of a bidder in a bidding process or to notify the bidder when a published request for quote is canceled
b) Create or update supplier quotes based on the information contained in quotes received, for example, by phone, fax, or e-mail.
c) Request the change of quotes that were received, for example, by phone, fax, or e-mail, or to notify bidders about the outcome of a bidding process

Business Value
Enables EDI Integration with Bidders for Request for Quotation processing


External Supplier Invoice Integration

Scenario
This API allows you to read and create external supplier invoices in SAP Business ByDesign.
You could use external software to enter supplier invoices and then push them to SAP Business ByDesign for supplier invoice processing. A mass upload of supplier invoices via MS Excel® is also supported.

Use case:
Company "A" (using SAP ERP) is manually entering all the supplier invoices that are received centrally (which includes supplier invoices from Subsidiaries "B" & "C" using SAP Business ByDesign). As payment needs to be made by these subsidiaries for the purchase that have been done for them, subsidairies need to have these supplier invoices created in their SAP Business ByDesign systems. External Supplier invoices from the HUB ( company "A" in this case) are updated in SAP Business ByDesign systems of subsidiaries using the service provided. Subsequent supplier invoice processing for subsidiaries is done in the SAP Business ByDesign system.

Business Value
Provides flexibility to use Invoice entry system of choice

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Please go to the Help Center and search for Upload of Supplier Invoices Using an External Application - Communication Arrangements
To view the documentation of the available web services click on...
Query Supplier Invoices
Manage Supplier Invoices

More information is available in the Business Center (login required), at SAP Integration Scenarios


Sales & Service

Business-to-Business Sales Order Integration with Customers

Scenario
SAP Business ByDesign provides services to enable you to have EDI integration with your customers. The services provides following capabilities
a) Create, change, or cancel sales orders based on requests from customers.
b) Inform the customer of the confirmation, creation, change, or cancelation of a sales order.
c) Send a notification about new, changed or canceled released outbound deliveries (for e.g. a delivery notification such as an ASN)
d) Send released invoices and invoice cancellations to customers

Business Value
Enables EDI Integration with Customers for Sales Order Processing


Customer Contracts - Managed Service Consumption Integration

Scenario
SAP Business ByDesign provides an API to connect to an external service performing and charging system.
Customers maintain customer contracts in SAP Business ByDesign. The external service performing system queries for the customer contracts in the solution and checks whether the customer contract is valid and there is no fulfillment block , and service confirmations are possible for the contract. It also collects and consolidates data of services performed. From time to time, using the API, it creates confirmations with reference to contracts in SAP Business ByDesign

Business Value:
Allows customers to use an external service performing system and update service confirmations in SAP Business ByDesign

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web services click on...
Maintain a service confirmation with reference to a customer contract
Query Customer Contracts

More information is available in the Business Center (login required), at SAP Integration Scenarios


E-Commerce Web Shop Integration

Scenario
The Web Shop Integration API enables integration of a customer's web shop with SAP Business ByDesign. Using the API, Web Shop can create and update customer deails, create sales orders, get real-time pricing and handle payments and update this data in SAP Business ByDesign.

Example Usecase:
1. A buyer logs in for the first time and creates an account in the Web Shop
2. He browses through the product catalogue, adds a product to a shopping cart and then performs a checkout.
2. On checkout, a sales order is created in the company's SAP Business ByDesign system.
3.The Web Shop can use all the information from SAP Business ByDesign or substitute its own information, for example, its own shipping price and update the sales order.
5. Customer updates order, changes quantities or removes items and the changes are updated in SAP Business ByDesign system
6. Web Shop collects payment information from customer, then validates the credit card and authorizes the payment. External payments are not processed within the SAP Business ByDesign system. Web Shop collects payment confirmation from online payment service provider and supplies this information to SAP Business ByDesign.

This scenario is available as a SAP Store Addon.

Business Value
a) Provides Standard Web service interface (SOAP over http/https) to enable customers use of Web Shops for sales activities (sales order management & customer management) for both B2B and B2C scenarios
b) Provides central access to product availability, customer-specific pricing, and product master data
c) Provides integration of self-services, such as sales order review or personal detail update, into SAP Business ByDesign

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
To view the documentation of the available web services click on...
Query Accounts
Manage Accounts
Query Materials
Query Entitlement Products
Query Sales Orders
Manage Sales Orders
Determine Availability of Products
Determine Shipping Sources of Supplies
Query Price Lists
Manage Price Lists
Query Service Products
Query Service Orders
Manage Service Confirmations
Query Service Confirmations
Manage Payment Cards
Manage Customer Quotes
Query Customer Quotes
Query Opportunities
Manage Opportunities
Manage Leads

More information is available in the Business Center (login required), at E-Commerce Integration


Intercompany Repair

Scenario
A subsidiary of a large enterprise running SAP Business ByDesign acts as a sales & service subsidiary. It has a service desk which receives service orders from its end customers. Another subsidiary of the same large enterprise/third party supplier acts as a service center and also runs SAP Business ByDesign.

When the service desk creates a service order and assigns it to service center, a purchase order for repair is created automatically , simultaneously a B2B message is triggered from the service desk to the service center. This B2B message is received at the service center and a service order is created automatically. The service planner at the service center then performs an analysis of the services to be done. He then updates the service order with planned services and spare parts and sends the confirmation of the order back to the service desk. This results in creation of purchase order confirmation (POC) at the service desk. When the POC is accepted the PO originally created at the service desk will get updated accordingly with the acknowledged services and spare parts. The new items that get created in PO are then be communicated back to the supplier (service center) via B2B message so that Service center can store the purchase order item references in its service order. Repair is done at the service center and a service confirmation is created resulting in automatic creation of goods and service Acknowledgement at the service desk (via B2B Message). The service desk can then proceed to invoice the end customer.

Business Value
The complete process of intercompany repair between service desk and service center can now be automated resulting in minimum manual steps thus resulting in a faster service delivery cycle with greater accuracy.


Point-of-Sale Transactions Integration

Scenario
This scenario enables businesses to perform sales transactions via multiple external point-of-sale systems. After the sales transaction or cash transfer has been finished in an external point-of-sale system (for example, after the customer has paid for the articles at the point-of-sale), transactional data is transmitted from the external system to SAP Business ByDesign. The transactions are saved and checked for consistency in SAP Business ByDesign (for example, an inconsistency could be that the customer does not exist yet in the SAP Business ByDesign system). If the transactions are consistent, they are automatically released to financial management and inventory processing. If they are inconsistent, the transactions must be corrected and released manually.

In addition, point-of-sale integration manages articles that are not inventory-managed (e.g. tickets for sports or other types of events) as well as inventory-managed articles (e.g.
merchandising items). It also supports cash transfer from one petty cash to another (e.g. one petty cash is attached to a POS device, the other one is the central safe)

The sales or cash transactions can be grouped in batches (for e.g. transactions between 10:00 AM – 1:00 PM, 01-10-2013) which helps in verifying the complete and correct transmission of transactions from the external system by cross checking sales summary information and the individual transactions transmitted.

The sales or cash transaction screens in SAP Business ByDesign can also be configured to offer navigation to the external system and check the original transaction. The scenario also supports payments via cash, credit cards & gift Certificates and discounts.

Business Value
Enables customers to use multiple point-of-sale systems to carry on the sales transactions and integrate them to SAP Business ByDesign

Availability
This scenario is available with release 1302 as Integration Enabler Integration Enabler and Open API.

Further Information
Search for "Point-of-Sale Transactions Integration" in SAP Business ByDesign Help Center
To view the documentation of the available web services click on...
Query Materials
Manage Materials
Query Accounts
Manage Accounts
Create Point-Of-Sale Transactions
Query Sales Product Catalogue
Query Sales Price List
Query Sales Price Specification
Query Entitlement Products

More information is available in the Business Center (login required), at SAP Integration Scenarios


Subsidiaries

Master Data Integration with SAP ERP

Scenario
To enable seamless intercompany business processes between a subsidiary (using SAP Business ByDesign) and its headquarter (using SAP ERP), SAP provides integration of master data (materials, accounts and contacts) between the two solutions via SAP IDocs (Intermediate Documents) using web services. Using the extractor tool, master data can be downloaded from SAP ERP and these files can be uploaded to SAP Business ByDesign using the migration workbench. After the migration process is completed, any further addition, modification or deletion to this master data is replicated in SAP Business ByDesign. Material master data integration is one-way i.e. changes in SAP ERP are updated in SAP Business ByDesign. Accounts and contacts master data can be synchronized both ways i.e. changes in SAP ERP are updated in SAP Business ByDesign and changes in SAP Business ByDesign are updated in SAP ERP.

Business Value
a) Saves a lot of manual effort in synchronizing master data between systems
b) Enables seamless business processes based on one source

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for
IDoc Master Data Message Mapping Information


More information is available in Business Center (login required), at...
Integration Guide for Materials
Integration Guide for Accounts and Contacts


Order-to-cash (Third Party Order Processing by headquarter)

Scenario
This scenario covers collaboration within a corporate group where the subsidiary acts as a sales office and the headquarter supplies the products. Associated subsidiaries act mainly as sales offices and sell these products - often in different countries.

Within this scenario the headquarter (SAP ERP) is in the role of the supplier and does ship the requested product in time directly to the customer (third-party order processing). This means that the subsidiary does not necessarily has to perform inventory management.

The Subsidiary triggers a Sales Order (for End-Customer) that contains products for which the external fulfillment is usually provided by the Headquarter. An automatic Intercompany Purchase Order is created that triggers the corresponding Intercompany Sales Order Processing at the Headquarter (using SAP ERP). The products ordered are then shipped from the Headquarter directly to the end-customer (of the subsidiary).

The supported process assists a series of process steps across two different parties based on preconfigured business-to-business (B2B) communication between SAP Business ByDesign and SAP ERP. The following B2B messages are exchanged: Purchase Order, Purchase Order Confirmation, Third Party Order Fulfillment notification and Invoice. SAP ERP triggers Intercompany Supplier Invoices at subsidiary side , which in turn creates an immediate posting to Finance within SAP Business ByDesign. The data exchange is done using intermediate documents (IDocs) and the integration is enabled by the Material, Account and Contacts master data integration

Business Value
a) Automated collaboration between headquarter and subsidiaries
b) Transactional focus providing fully-integrated business processes
c) Reuse of customary business processes (e.g. procure-to-pay, third-party order processing, Order-to-Cash)

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for...
IDoc B2B Message Mapping Information
Integration with Large Enterprise HUB - Configuration Guide

More information is available in Business Center (login required), at...
Integration Scenarios between SAP Business ByDesign and SAP Business Suite


Procure-to-Pay (Stock) (Subsidiary buys from headquarter)

Scenario
This scenario covers collaboration within a corporate group where the subsidiary acts as a independent sales office (subsidiary has stock management) and the headquarters supplies the products (HQ is responsible for stock replenishment). The headquarters or parent company supplies its subsidiaries with products. Associated subsidiaries act mainly as sales offices and sell these products - often in different countries.

Example Usecase:
Subsidiary (using SAP Business ByDesign) creates an Intercompany Purchase Order, which automatically generates an Intercompany Sales Order at the Headquarter in SAP ERP. The subsidiary receives the requested products from the Headquarter. SAP ERP triggers Intercompany Supplier Invoices at subsidiary side, which in turn creates an immediate posting to Finance within SAP Business ByDesign.

The supported process assists a series of process steps across two different parties based on preconfigured business-to-business (B2B) communication between SAP Business ByDesign and SAP ERP. The following B2B messages are exchanged: Purchase Order, Purchase Order Confirmation, Advanced Shipping Notification (ASN) and Invoice. The data exchange is done using intermediate documents (IDocs) and the scenario is enabled by the master data integration.

Business Value
a) Automated collaboration between headquarter and subsidiaries
b) Ensures transactional focus providing fully-integrated and real time business processes
c) Reuse of standard business processes (e.g. procure-to-pay, Order-to-Cash)

Availability
This scenario is available with release 1302 as Prepackaged Integration Prepackaged Integration.

Further Information
Please go to the Help Center and search for...
IDoc B2B Message Mapping Information
Integration with Large Enterprise HUB - Configuration Guide

More information is available in the Business Center (login required), at...
Integration Scenarios between SAP Business ByDesign and SAP Business Suite
Integration Guide for Purchasing


This page was last updated on 2017-07-21.