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Background documentationWorkflow Template WS75700040


SAP delivers the standard workflow template WS75700040 for the approval process. This enables you to forward the change request as a work item to the appropriate processors. The status of the change request is automatically updated in the background.

This workflow template consists of the following steps:

  1. Start workflow

    The workflow is started when a change request is created by the user, for example, a corporate accountant.

  2. Execute changes

    The master data specialist receives a work item to execute the changes:

    • If they do not want to execute the changes, they can send the change request back to the corporate accountant. In this case, a work item with the change request is sent to the corporate accountant for revision ( → Step 3).

    • If they want to execute the changes, the changes made to the master data are then checked ( → Step 4).

  3. Revision after rejection

    The person responsible for processing the change request when it is rejected, such as the corporate accountant, decides whether to revise the change request:

    • If he they revise the change request, a work item with the change request is again sent to the master data specialist for processing ( → Step 2).

    • If they withdraw the change request, the status of the change request is set to Final Check Rejected. If changes have already been made to the master data, these are reset and the workflow ends ( → Step 6).

  4. Perform final check

    The system checks the change request, using validation rules for consistency, and saves the check results in a log. The master data steward receives a work item to do a final check of the change request. They check the validation results in the log and either approve or reject the final check:

    • If they reject the change request, a work item with the change request is sent back for revision to the corporate accountant ( → Step 3).

    • If they approve the change request, the system activates the changes ( → Step 5).

  5. Activate changes

    The system activates the master data in the database tables of the modified objects according to the changes entered in step 4.

    Note Note

    The changes are then activated in the central system. When the workflow has been completed, the changes still need to be distributed to the local systems.

    End of the note.
  6. End workflow

    The system ends the workflow.