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 Archiving Vendor Master Data (FI-AP)

Definition

Archiving object FI_ACCPAYB is used to archive and delete vendor master data.

Use

Vendor master data is stored and archived in three different areas:

  • General data

  • FI data (for a specific company code)

  • MM data (purchasing organization-specific)

To archive master data, you must set the deletion flag in the master record . You can set this flag for a complete vendor or for individual company codes or purchasing organizations.

For more information about how to set the deletion flag, see Archiving and Deleting Vendor Master Records .

In addition to the deletion flag, a series of other prerequisites must be met so that you can archive vendor master data. For more information about the checks performed by the system during archiving, see Checks (FI-AP) .

Structure

Tables

Archiving object FI_ACCPAYB is used to archive data from different tables. For more information about how to display the table names for individual archiving objects, see Tables and Archiving Objects .

Function/Report Assignment

Function

Report

Write

FI_ACCPAYB_WRI

Delete

FI_ACCPAYB_DEL

Integration

Displaying Archived Vendor Master Data

To display individual documents for archiving object FI_ACCPAYB using the Archive Information System , you require an information structure that has been created based on one of the following standard SAP field catalogs:

  • SAP_FI_ACCPAY_1 (vendor master data FI)

  • SAP_FI_ACCPAY_2 (vendor master data SD)

Each information structure must be active and configured correctly.

For more information about information structures, see Using the Archive Information System .

Note Note

You can use archiving object FI_ACCPAB in Information Lifecycle Management . You must have activated the corresponding business functions to do this. The system then also shows the ILM Actions group box. You can use these actions to carry out archiving, for example, where the retention periods stored in the Information Retention Manager can be evaluated. Additionally, you can create snapshots (copies) of data or destroy data that matches the requirements. For more information, see ILM Enhancements for Data Archiving , ILM Actions in the Write Program .

End of the note.