Payment Lot Functions

The following table shows the functions available for processing payment lots.

Functions	Information
Create	You enter payment lots manually if the payment information exists in document form. This is normally the case for check payments, although incoming bank transfers can also be entered manually. When you create a payment lot, you assign a key to each lot, and enter header data, and a payment lot item for each payment (see Creating Payment Lots Manually). During manual and automatic creation of payment lots, the system can propose a key for the payment lot if you register an appropriate function module in Customizing for event 0211.
Save	To be able to process the payments you entered further (closing, changing, and posting), save the payment lot. If a payment lot is particularly large, you should save your data regularly during the entry process.
Close	Once all payments for a payment lot have been entered correctly, close the lot. Once you have done this, note that you can neither delete payments from the lot, nor add new payments to it. You can, however, change payments it contains. You have to close payment lots before you can post them.
Display	To check payments posted in a lot, you can display the lot and payment lot items. From the payment lot item display, you can: Reset a payment assignment (menu: Goto Reverse Payment Assignment ) Go to clarification processing if the payment could not be completely assigned (menu: Goto Clarification ) You can also display lots that have already been archived.
Change	Provided no postings have been scheduled or have taken place, you can: Enter additional payments, change or delete existing payments Change the entries in the fields Company Code, Business Area, Document Type, Posting Date, Document Date, and Value Date in the payment lot header using the function Change Posting Specifications (Change Posting Specifications) – even if items already exist for the lot. When you save, the new values are inherited by all payment lot items.
Post	Once you have finished processing a payment lot you can close and post it. When a payment lot is posted, the payment amounts are transferred from the incoming payment account to the contract accounts. If an amount paid cannot be automatically assigned to an item, this amount is posted to a clarification account. The payment is then included in the clarification worklist. In the case of check lots, an additional posting is normally made by which a transfer posting of the total amount of the payment lot is made from the incoming check account to a clearing account for incoming checks. In the header of a check lot you can also specify that no posting is entered for a check deposit using the total amount of the lot. In this case, specify the check clearing account in the lot header, not the check deposit account. For more information see the field help for the Without Posting for Check Deposit field. You define default values for the Without Posting for Check Deposit field in Customizing for Contract Accounts Receivable and Payable under Business Transactions Payments Define Default Values for Check Lots . This procedure is described in Posting Payment Lots. If errors occurred during posting, the payments within the payment lot can be postprocessed.
Open	A lot that has already been closed, and for which no postings have been scheduled or made, can be reopened for corrections before posting. To open a payment lot in such a case, you need special authorization for object F_KK_SOND with activity 011.
Postprocess	If, when posting a payment lot, payments were posted to a clarification account or errors occurred, you can: Postprocess the erroneous payments for each individual payment lot Postprocess all payments containing errors (possibly restricted by selections) using the clarification worklist For more information about how to proceed, see Postprocessing Clarification Cases.
Create Check Deposit List	You can create check deposit lists for check lots. For more information, see Creating Check Deposit Lists.

Note Note

Since payment lots are generally created and posted automatically, the functions Create, Save, Close, and Post are also available automatically (see Creating Payment Lots Automatically).

You enter incoming checks manually in check lots. Check lots are special payment lots that are created to post check payments. For more information, see Creating Payment Lots Manually).

You can create lots for credit card payments manually, or using an interface.

End of the note.

The following functions are used for further processing of single payments in payment lots.

Function	Activities
Trigger repayments	If a payment was made by mistake and you wish to repay the amount, you can initiate the repayment when creating a payment lot. See Creating Payment Lots Manually. The payment program then automatically repays the amount.
Post to clarification account	When you create a payment lot, you can specify that the payment is posted to a clarification account if its purpose is not clear (see Creating Payment Lots Manually). The payment is then included in the clarification worklist for subsequent checking.
Post payments on account	If you know the contract account to which a payment is to be posted, but cannot assign the payment to an open item, you can post it as a payment on account (see Creating Payment Lots Manually).
Transfer payments	If a payment is intended for a different department that does not enter and process its incoming payments in the same system, you can enter a short account assignment to transfer the payment to a general ledger account. This serves as a clearing account. You can specify the short account in the Transfer To field. You maintain the corresponding short accounts in Customizing for Contract Accounts Receivable and Payable under Business Transactions Payments Processing Incoming and Outgoing Payments Define Short Account Assignments for Transfer Postings . Authorization for transfer You can protect the access to transfers by assigning an authorization group in this activity at short account assignment level. The user then needs authorization for authorization object F_KK_KUKON. Transfer with tax If you assign a tax code to a short account assignment here, the system reduces the amount of the posting automatically by the tax portion and creates separate tax items – provided the taxes are not dependent on a jurisdiction code in the country concerned. See also the documentation for the fields concerned.