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 Integration of E-Recruiting and HCM Processes and Forms

Use

You use this function to integrate the SAP E-Recruiting system with the HR system, using an SAP NetWeaver Exchange Infrastructure (XI interface) interface.

Features

In SAP E-Recruiting candidates can apply for jobs. A selection process finds the suitable candidate to hire. You can transfer candidate data on the employment contract from the SAP E-Recruiting system into the HR system as a request, and process it further.

SAP E-Recruiting differentiates between the following types of applicants:

  • Internal candidates: Applicants that are already active employees of the company

  • External candidates: Applicants that are not employees, or are not active employees of the company

    The following cases are possible:

    • The person was already employed in the company, but left the company.

      A personnel number with the employment status Left Company exists in the HR system.

    • The person was an employee of the company and has retired.

      A personnel number with the employment status Pensioner exists in the HR system.

    • The person is maintained in the company as “inactive”.

      A personnel number with the employment status Inactive exists in the HR system.

    • The person was not yet an employee of the company.

      No personnel number exists in the HR system.

Depending on the type of the applicant and the transferred data, the HR Administrator receives appropriate suggestions for the processing in the HR system.

The data is sent as an XI message to the HR system. The HR Administrator receives the data as a workflow work item. The processing of the work item is divided into the following steps:

  • In the first step, an HR Administrator selects a suitable request and the related process, as required.

    • If the system does not find any inconsistencies when checking the transmitted data, the HR Administrator can directly select a process.

    • If inconsistencies occur, the HR Administrator has an additional view. He or she can perform the following activities:

      • Select Type of Request

        The HR Administrator can decide between the following requests:

        • New hire request

        • Rehire request

        • Transfer request

      • Find Employees

        In the HR system, the HR Administrator can search for a person or personnel number, and select a different personnel number for the process to the personnel number suggested. The system checks whether the combination of selected request type and personnel number is permitted.

      • Reject Message

        The HR Administrator can specify a reason to reject the request from SAP E-Recruiting .

        When the HR Administrator has determined the required request type and personnel number, he or she then selects the appropriate process.

  • In the second step, the same, or a different HR Administrator performs the selected process.

Activities

You use the XI content that is available for HCM Processes and Forms for the integration. For more information, see XI Content for HCM Processes and Forms and Extended XI Content for HCM Processes and Forms .

Note Note

With Extended XI Content for HCM Processes and Forms , customers can take advantage of a deeper integration between SAP E-Recruiting and HR when hiring a candidate. In addition to the basic data of a candidate, such as name and contact information, the integration also transfers information on work experience, education and qualifications.

End of the note.