You can use this function to clear provisional premium requests, premiums and down paymentsmade by the customer against provisional premium requests.
For more information about the business scenario upon which this function is based, see provisional premium requests .
Provisional premium requests are derived from the main transactions and subtransactions that you define in Customizing. When you entered the parameters for the main and subtransactions, you flagged provisional premium requests as statistical down payment requests and set the
Item Is a Provisional Premium Request Suitable for Clearing
indicator. You can find these settings in Customizing for
Collections/Disbursements
under
In order to allow clearing of provisional premium receivables, define the document type to be used in Customizing for
Collections/Disbursements
, under
.
In each document for a provisional premium request or premium you need to have specified a settlement period (fields ABRZU/ABRZO in table DFKKOP
Items in contract account document
).
If a document has more than one item, they must all have the same settlement period. You need to specify the settlement period for each document so that the system can determine which document is current in a given settlement period.
The first step in the settlement process is the import into Collections/Disbursements of the first provisional premium request that can be cleared.
Once this has been imported, other items required for the clearing process can then be imported into Collections/Disbursements.
New provisional premium requests (value is the best estimate) that can be cleared
Final premium amount
Customer down payments on provisional premium requests
So that these imported items are processed only when provisional premium requests are cleared, when they are posted they are assigned a clearing restriction to prevent them from being included in other processes.
For more information about how clearing restrictions affect items that are to be cleared, see Restrictions on the Clearing of Provisional Premium Requests .
As soon as there is a more accurate estimate than the existing provisional premium request, or if the final premium for a contract account is imported, the system automatically does the following in the clearing run:
The system clarifies which items (provisional premium requests, premiums, and down payments on premium requests) can be grouped together in one clearing group. It groups the items of a contract account by the following criteria:
Insurance Object
Contract Account
Business Partner
Currency
Settlement Period
The system identifies the most recent item for clearing (premium or provisional premium request) within a settlement period. As soon as the system identifies a premium for the settlement period, this is then the most recent item for clearing. If the system does not find a premium, it then takes the most recent provisional premium request for clearing.
If debit items are selected, the system takes the creation date of the corresponding payment plan item. For all other documents the system uses the CPU date of the document.
The next steps depend on the type of the most recent item that is relevant for clearing:
The clearing restriction is deleted from the premium and from all provisional premium requests.
All the provisional premium requests found for the settlement period in question are cleared.
The clearing restrictions on down payments on premium requests are deleted, since these no longer have to be reserved for the provisional premium requests.
Any down payments that were made for premium requests are cleared against the premium.
The clearing restrictions are deleted for provisional premium requests that are out-of-date.
Any provisional premium requests that are out-of-date are cleared.
The clearing restriction on the current premium request is deleted.
Down payments received for premium requests are cleared against the most recent provisional premium request.
The contract account is included in the next settlement runs until a premium is posted and cleared for the settlement period in question.
If the clearing run cannot process an account automatically, the system creates a clarification case.
Note that not all steps are mandatory. For example, it may be the case that a premium replaces a provisional premium request, yet the customer has not made a down payment on the provisional premium request. In this instance only the provisional premium request is cleared.
Payments on accountare not included in the clearing of provisional premium requests.
You can clear provisional premium requests as follows:
On the SAP Easy Access screen, choose
and start the processing for mass data. You can add the mass activity to a job chain that could also include the debit entry, for instance.On the
SAP Easy Access
screen, choose
. Before you start the clearing process, select the requests by specifying the business partner, contract account, and insurance object.
If the system is unable to clear a contract account, it creates a clarification case. You can process the resulting clarification cases in the
Process Clarification Cases from Clearing
function (see also
Processing of Clarification Cases from Provisional Premium Request Clearing
).
For a contract account, you have cleared provisional premium requests against different combinations of provisional premium requests, premiums, and down payments on premium requests.
The completion of the clearing run results in the following situation:
If a premium was posted, once the contract account has been cleared the system no longer contains any provisional premium requests because these have all been cleared.
If no premium was posted, after the contract account has been cleared there can be only one current provisional premium request per settlement period. All the older provisional premium requests were cleared.
You can check that the clearing process was successful by displaying the account balance (see also Account Balance Display ).