Purpose

This process supports the rehiring of an employee that left the enterprise. The process can be started as follows:

By the Recruiter in SAP E-Recruiting

In this case, the Recruiter triggers the data transfer. This transfers the following information (if available) about the employee to be rehired from the SAP E-Recruiting system to the HR system: personnel number, personal data, organizational assignment, address data, and employment contract. The data is transferred using the SAP NetWeaver Exchange Infrastructure (XI) interface. A workflow template is also started, which starts the hiring process in the HR system.

By the HR Administrator in the HR system

In this case, the HR Administrator manually completes the form that was filled automatically with data using the XI interface when started using SAP E-Recruiting .

Alongside the Recruiter or HR Administrator, the new employee is also involved in the process. The new employee receives an e-mail requesting the employee to execute the Life and Work Event My First Days

This process is intended for the country version for the US.

Prerequisites

To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes → Sample Processes for HCM Processes and Forms

To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes → XI Integration

Process Flow

Start of Process

Recruiter starts the Rehire process

The Recruiter transfers the data so that the system prefills the fields of the form ISR_HRASR_SHR5 with the data from SAP E-Recruiting

HR Administrator starts the Rehire process

The HR Administrator selects the process and manually enters the employee’s data into the form ISR_HRASR_SHR5. In the form, the data that was last stored in the HR master data of the employee to be rehired is entered by default.

HR Administrator receives work item with data from SAP E-Recruiting and selects process

The HR Administrator receives a work item with the information that data has been received from SAP E-Recruiting . The processes Rehire (Germany) and Rehire (US) can be selected to process the data sent from SAP E-Recruiting . These processes are displayed in a list for the HR Administrator. He or she selects the process Rehire (US)

This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting , the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes Rehire (Germany) and Rehire (US) are possible for the rehire data sent.

The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.

HR Administrator receives work item with data from SAP E-Recruiting and starts process

The HR Administrator starts the process. The data from SAP E-Recruiting is transferred to the form ISR_HRASR_SHR5. Additionally, in the form, the system enters the data that was last stored in the HR master data of the employee to be rehired, as default entries.

The HR Administrator completes and corrects this data. In this step, the administrator processes the following data:

Personal data

Address

Information about the company structure

Working time

Basic pay

HR Administrator completes data for Rehire and saves to the back-end system

On the chosen hiring date, the HR Administrator receives a work item with the information that he or she needs to complete the following data for the rehired employee in the form ISR_HRASR_SHR6:

Fiscal data

Social insurance data

Contract data

System user name and e-mail address

The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.

Employee receives e-mail

The system sends an e-mail to the rehired employee requesting him or her to start the Life and Work Event My First Days .

End of process