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 Execution of Invoice Before Goods Issue

Use

For non-export business, SAP Extended Warehouse Management (SAP EWM) sends a final confirmation to Service Parts Management (SPM) after the goods issue. This confirmation includes all billing-relevant data, such as updated quantities, packing data (that is, handling units), and so on. The billing due list is updated with this information to enable the creation of a billing document.

However, for businesses such as the export business, a billing document might be required before the goods issue. In such cases, the Invoice Before Goods Issue indicator must be set in the SAP CRM sales order.

When this indicator is set, a confirmation containing all final billing-relevant data can be sent from SAP EWM to SPM in ERP before the goods issue. The ERP system forwards the data to SAP CRM and updates the billing due list in CRM Billing.

Features

Blocked Delivery Status and Invoice Request

At first the delivery has a blocked status in the SAP CRM billing due list so that the system does not process the blocked deliveries. For blocked deliveries, an invoice request from SAP EWM is required to create the billing document.

SAP EWM sends a request for an invoice to SAP CRM.

Versioning

The system uses versioning to ensure that SAP EWM sends an invoice request for deliveries for which the up-to-date information is available in the billing due list. Versioning is necessary because the data such as the quantity could change, and if, for example, SAP EWM sends a request for an invoice to SAP CRM before the ERP system has sent data about an updated quantity, there could be a discrepancy.

To limit the possibility of a discrepancy, the system checks that the same version number is used for the changed data record in SAP CRM as well as the changed data record in SAP EWM.

Material Documents

After the actual goods issue is generated, SAP EWM sends an additional confirmation to SPM in ERP to trigger the material documents.

Note Note

A reversal of delivery confirmation resets the distribution status in SPM, thereby generating a cancellation with the billing due list in CRM Billing. Cancellations remove the corresponding items from the billing due list to stop the items from waiting for an invoice.

If the goods issue has been posted already in ERP, the system reverses the material documents.

End of the note.