Processing Incoming and Outgoing Payments

Purpose

This component enables you to process incoming and outgoing payments using payment lots. Payment lots are groups of payments that originate from the same business partner, or which are to be processed together.

Features

You can enter payment lots as follows:

You can manually enter data contained in incoming checks in a check lot. Check lots are special payment lots that contain only checks.
You can enter the data from credit card payments manually in the credit card lots, or by using an interface.
You can enter data from incoming bank transfers in a payment lot manually or automatically, or you can transfer the data from an electronic account statement to a payment lot using an interface.

Payment lots contain both general data and line item data. General data includes the status of the lot, the total of the payment amounts and default values for the line items. The line item data comprises the following:

Payment data required for further processing (such as, the payment amount and bank data)
Here you can enter the bank number and bank account number, or the BIC and IBAN, which are commonly used in international payment transactions.
Selection criteria by which the payment is assigned to open items

If you enter a payment lot manually, you must enter the selection criteria in each payment lot item. This can be, for example, a document number or a payment form number. Where payment lots are created automatically, the selection criteria are determined from the data in the account statement.

When processing the payment lot, the system uses the selection criteria to determine the open items. Assignment of the payments to the open items is governed by industry-specific rules. Clearing of the assigned items takes place automatically.

Overpayments can be posted as payments on account; underpayments posted as partial payments. The system posts clarification cases to separate clarification accounts and you have to postprocess them manually. If you are unable to assign payments received, you can initiate repayment within the payment lot provided qualified bank data exists. The payment program then repays the amounts.

Check lots can be used to create check deposit lists that you can send to your bank as an accompanying document when depositing the checks.

Industry ComponentUtilities(IS-U)

You can post incoming and outgoing payments individually in the cash desk.The lock documents created in a dunning run are removed when all items that led to the lock have been cleared. For more information about locking/restarting a utilities installation in the dunning run, see Start of the navigation path Industry Component Utilities Next navigation step Contract Accounts Receivable and Payable Lock/Restart. End of the navigation path For information about the workflows for locking/restarting, see the Industry Component Utilities Customer Service Lock/Restart Utilities Installation .

Industry ComponentTelecommunications(IS-T)

You can post incoming and outgoing payments individually in the cash desk.If an overdue item that led to a service being deactivated in a dunning run is paid, the information about clearing is forwarded to the billing system, which then triggers the release/unlocking of the service (see Start of the navigation path IS-T Telecommunications Services in RM-CA Next navigation step Release/Unlock Services (IS-T) End of the navigation path ).