Extended Hiring, (US)

This process supports the hiring of an employee.

The process can be started by the Recruiter in SAP E-Recruiting.

In this case, the Recruiter starts the data transfer activity. This automatically transfers an applicant’s data from the SAP E-Recruiting system into the HR system, using an XI interface. A workflow is also started, which starts the hiring process in the HR system.

Using the hiring process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.

The new employee is also involved in the process, in addition to the Recruiter or HR Administrator. The new employee receives two e-mails requesting him or her to check his or her talent profile information and to execute My First Days under Life and Work Events in Employee Self Services.

Prerequisites

To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Start of the navigation path Configuration of Forms/Processes Next navigation step Sample Processes for HCM Processes and Forms End of the navigation path .

To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in:

Configuration of Forms/Processes XI Integration
Configuration of Forms/Processes Extended XI Integration

Technical Objects for Implementing and Executing the Process
Object Type	ID	Name
Process	PERS_HIRE_10	Hiring an Employee (US) Sample Process for New Hire of US Employee with Permanent Work Contract
Workflow Template	WS17900415	Start Process for XI Data
	WS77900037	Extended Hire process (US)
	WS17900260	Save Form with Error Handling
	WS77900039	Follow Up activity after New Hire process
ISR Scenario	SXHRE	Data of XI Message PersHireRequest
	SHU1	Permanent Hiring US – Form 1
	SHU2	Permanent Hiring US – Form 2
	SHI6	Qualification and TMC Data
Interface	ISR_IF_SXHRE	Data of XI Message PersHireRequest
	ISR_IF_SHU1	Permanent Hiring, Form 1
	ISR_IF_SHU2	Permanent Hiring, Form 2
	ISR_IF_SHI6	Hire form interface for Education, Work Experience and Qualifications
Form Scenario	SXHRE	Data of XI Message PersHireRequest
	SHU1	Permanent Hiring (US), Form 1
	SHU2	Permanent Hiring (US), Form 2
	SHI6	Qualification and TMC Data
Form	ISR_HRASR_SXHRE ISR_HRASR_SHU1 ISR_HRASR_SHU2 ISR_HRASR_SHI6	Data of XI Message PERSHIREREQUEST Hiring (DE): Form 1 (Basic Data, Payment) Hiring (DE): Form 2 (Taxes, Insurances) Hire Form for Education, Work Experience and Qualifications
Scenario Steps	SXHRE: XI_DATA_HANDLING	Initial Processing of the XI Data of Recruitment Factory
	SHU1: SCHRITT_01	Permanent Hiring (US), Form 1
	SHU2: SCHRITT_02	Permanent Hiring (US), Form 2
	SHI6: DEFAULT	Qualification and TMD Data
Back-End Services Standard Service	SAP_PA	Personnel Administration infotypes
	S_HIRE_ADD_FUNCTIONS	Additional Functions for Hire
	S_HIRE_ADD_US_FUNCTIONS	Additional functions for Hire US
	S_HIRE_QUALI_DATA	Qualification Data
	S_HIRE_TMC_DATA	External Work Experience & Education History
Attachment Types	SHIRE_FREE	Other Attachments for Hiring process
	SXIHIREATT	Attachment of XI Message PersonnelHiringERPCreateRequest_In
	SXIHIREDAT	Form with Data of XI Message PersonnelHiringERPCreateRequest_In

Process

This graphic is explained in the accompanying text.

Start of the hiring process
The Recruiter transfers the data so that the system pre-fills the fields of the form ISR_IF_SHU1 with the data from the XI interface.
HR Administrator receives work item with data from SAP E-Recruiting and selects process
In this step, the HR Administrator receives a work item with the information that applicant data has been received from SAP E-Recruiting. The processes Extended Hiring (Germany) and Extended Hiring (US) can be selected to process the data sent from SAP E-Recruiting. These processes are displayed in a list for the HR Administrator. He or she selects the process Extended Hiring (US).

This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes Extended Hiring (Germany) and Extended Hiring (US) are possible for the applicant data sent.

The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.
HR Administrator receives work item with data from SAP E-Recruiting and starts Process, corrects and completes data for Hiring (Form ISR_HRASR_SHU1)
The HR Administrator starts the hiring process. The data from SAP E-Recruiting is transferred into the form ISR_HRASR_SHU1, but can be overwritten or supplemented by the HR Administrator.
HR Administrator completes data for Hiring (form ISR_HRASR_SHI6)
In this step, the HR Administrator verifies the talent profile data (education, work experience, and qualifications). If the validity period for the talent profile information is missing in the transferred data, he or she enters the missing validity period information and submits the form.
New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to check the completeness of the talent profile information from Employee Self Services.
HR Administrator completes data for Hiring (form ISR_HRASR_SHU2)
In this step, the HR Administrator completes the new employee’s data. The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.
New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to start My First Days under Life and Work Events in Employee Self-Services.
End of process
HR system sends confirmation message back to the E-Recruiting system

Result

The HR master record is created for the employee.