Points to note when entering documents

You can post documents across more than one company code. The company code is not recorded in the document header, but separately for each line item. You can enter items for several company codes in one document.

If you enter a cross-company code document or one is created by a program, you can only post it if all of the non-statistical items balance out to zero in document currency.

The following applies for the local currency and any simultaneously managed currencies: If the corresponding values have been specified and the local currency (or parallel currencies) for all company codes affected are the same, then all of the non-statistical items must also balance out to zero in these currencies.

From a financial accounting viewpoint, the balance in each company code involved has to be zero in addition to the total balance in a document being zero. This is achieved by offsetting items that are automatically added to the document. These offsetting items reflect the receivables and payables between the company codes that result from the cross-company code transaction.

The offsetting entries are generated so that receivables and payables are always created for the first company code mentioned in the document for all other company codes. An offsetting entry is generated in each case in each of the other company codes.

Points to note when entering taxes

When you enter documents relevant to tax you can have the system calculate tax amounts and add information to tax items or you can enter tax data manually. For more information, see Entering Taxes . If these are cross-company code documents, tax postings for multiple company codes will be created automatically if postings must be made with tax.

The following applies to cross-company code documents:

Points to note when making payments

You can enter cross-company code payments as well as cross-company code bills. If items from different company codes are selected and cleared when making a payment, then any offsetting items needed are automatically added so as to create a zero balance in the document for each company code.

The system also supports cross-company code incoming payments (debit memos) and outgoing payments for automatic payment transactions. Since the documents and therefore also the posting to the bank clearing account are generated automatically, you must previously have used Customizing to define the company code in which the bank offsetting item is to be generated. This company code is known as the “paying company code”. It processes payment transactions for other company codes. To be able to do this, you use Customizing to assign a paying company code to each company code group.

At business partner level, each contract account is assigned to a company code group and thus to a paying company code. Payment transaction specifications in the account master record always refer to this paying company code. You can only post to the contract account in company codes that you have assigned to the specified responsible company code group.