You enter documents using the
Post
Document
function. The way you proceed depends on the document type.
For example, if you post a payment on account or carry out a transfer posting or debit entry, you post the document without clearing any items. In this case you carry out the following steps:
Enter the document header.
Enter the business partner items.
The G/L account items are normally created automatically by the applications (see Automatic Postings ). You can also enter them manually if necessary.
Post the document
You usually clear items with one of several specialized functions, which include payment lot, payment program, account maintenance, or write-offs. You can also clear open items during document entry. In this case you carry out the following steps:
Enter the document header.
Enter the G/L account items where necessary (example: Incoming payment in a bank clearing account).
Enter business partner items where necessary (payments on account or transfer postings).
Select and process the open items.
Post the document.
You have made the settings in the Implementation Guide for
Contract Accounts Receivable and Payable
under
.If you frequently enter single postings of a specific category online, for example, in the cash desk or in the cash journal, and usually always use the same document type, the response times may be slow because all users use the same number range for document number assignment. To avoid slow response times, you can assign several number ranges to a document type for single postings (see Implementation Guide for
Contract Accounts Receivable and Payable
under
).
The system posts a document.
The clearing document created may contain business partner and G/L items as well as a list of the cleared items in the lower portion of the overview screen.