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 Entering, Changing and Displaying Locks

Use

On the Change Document: Item screen, there is one lock field for dunning, payments, clearing and interest. You enter a lock reason in this field if you want to lock a line item. You can set the lock for a limited period or set multiple locks for each business transaction.

Prerequisites

You have maintained the lock reasons for dunning, payment, clearing, and interest in Customizing.

Procedure

  1. Call up the line item you want to change.

  2. On the Change Document: Item screen, enter the payment lock reason , the clearing lock reason, the dunning lock reason, or the interest lock reason in the appropriate field on the Payment Data or Dunning Data tab page.

  3. If you want to set a lock for a limited period or if you want to set or display multiple locks, click the arrow key next to the respective lock field.

    A dialog box appears where you can display and enter the lock interval or the lock itself. From this dialog box you can navigate to the lock history, in which the changes to the locks are logged. You can change and delete the locks in this dialog box. Note the following:

    • If you only specify one lock reason, the lock will be for an unlimited period of time.

    • If you only enter one lock reason, you can change the lock on the Change Document: Item screen. If multiple or limited-time locks have been set, press the arrow key to make changes. The system displays a dialog box in which you can change the locks.

    • If you have set multiple or limited-time locks, only ~ is visible in the lock field on the Change Document: Item screen . In this case, choose the arrow key to display the locks.

Result

The line item is locked for the business transaction selected either for a limited or unlimited amount of time, depending on the lock reason.

Items with a clearing lock are not paid.In the exception list, they are marked with the item indicator 5 (account is locked for clearing) or 13 (item is locked for clearing).