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 Reconciling Posting Data

Use

You should transfer the totals records daily to General Ledger Accounting to provide an up-to-date and relevant reconciliation. After the transfer, you can use the following programs to determine any differences between Contract Accounts Receivable and Payable and General Ledger Accounting .

Activities

For each reconciliation key there are

  • FI-CA documents

    You specify the reconciliation key when you post the documents.

  • Totals records

    When you posts the FI-CA documents, the system updates the totals records for the reconciliation keys specified or creates new totals records for a reconciliation key.

  • FI documents

    When you transfer totals records to the general ledger, the accounting interface creates general ledger documents.

The reconciliation between Contract Accounts Receivable and Payable and the general ledger is carried out for each reconciliation key using the totals records.

Reconciliation

You want to

Procedure

Reconcile the entire posting data between FI-CA totals records and FI-CA documents

Choose one of the following paths:

  • Start of the navigation path Transfer General Ledger and Profitability Analysis(SAP_FI_CA_TRANSFER_GL_PROFIT) Next navigation step Check Totals Tables End of the navigation path

  • SAP Menu Start of the navigation path Periodic Processing Next navigation step Forward Postings Next navigation step Reconciliation Next navigation step Checks/Adjustments Next navigation step Check Totals Records End of the navigation path .

    For more information, especially about what to do in the case of an error, see the report documentation.

    To process large volumes of data, you can also use this function as a mass run. Start of the navigation path In the SAP menu, choosePeriodic Processing Next navigation step Forward Postings Next navigation step Reconciliation Next navigation step Checks/Adjustments Next navigation step Check Totals Records (Mass Run) End of the navigation path . For more information about scheduling program runs, see the section Functions for Scheduling Program Runs .

Reconcile general ledger documents and FI-CA totals records

Start of the navigation path In the SAP menu, choosePeriodic Processing Next navigation step Forward Postings Next navigation step Reconciliation Next navigation step Checks/Adjustments Next navigation step Check General Ledger Documents. End of the navigation path .For more information, especially about what to do in the case of an error, see the report documentation.

In the SAP menu under Start of the navigation path Periodic Processing Next navigation step Forward Postings Next navigation step Reconciliation Next navigation step Checks/Adjustments Next navigation step Check General Ledger Documents (Mass Run), End of the navigation path you can use this function to process large volumes of data as a mass activity. For more information about scheduling program runs, see the section Functions for Scheduling Program Runs .

Reconcile receivables and payables (FI) with the posting data in FI-CA manually using lists

Create a key date-based open item list in FI-CA and a balance list in the general ledger (FI) and reconcile the lists.

You usually create a key date-based open item list as part of closing preparations. It provides, for example, the basis for a due date grid with regard to value adjustments. If you create the list using the complete document set, the total of the open items for the key date in FI-CA must correspond to the related balance of the G/L accounts posted to that are used as reconciliation accounts for FI-CA.

You can only use this type of reconciliation if the reconciliation accounts used for FI-CA are not posted to manually.

Reconcile receivables and payables (FI) and the posting data in FI-CA automatically

Choose one of the following paths:

  • Role Start of the navigation path Transfer General Ledger and Profitability Analysis(SAP_FI_CA_TRANSFER_GL_PROFIT) Next navigation step Reconciliation of G/L Open Items End of the navigation path

  • SAP Menu Start of the navigation path Periodic Processing Next navigation step Forward Postings Next navigation step Reconciliation Next navigation step Reconcile Open Items End of the navigation path .