Use

Using correspondence type 0030 (master data change), you can follow immediate and planned changes to the master data of your business partners (business partner, contract account, contract reference).

Prerequisites

In the Implementation Guide for Contract Accounts Receivable and Payable , under Basic Functions ® Correspondence ® Define Fields for Creating Master Data Changes , you have entered the tables to be considered for the correspondence (for example, BUT000 – general business partner data). You can only define tables that contain object classes defined by SAP, since the key for selecting the change documents is different for each object class and is created in module FKK_SAMPLE_1915. If you want other tables and therefore object classes to be considered, a program enhancement is necessary. The object classes defined by SAP are delivered in system table TFK070QC, which contains the following entries: ADRESSE, ADRESSE2, BUPA_BUP, FMCA_PSOB, FMCA_PSOBVKK, MKK_VKONT. When you enter a table in Customizing, the system automatically checks whether your entry is valid. Use the input help to display the valid entries. Once you have entered the tables, in a second step, you define the fields to be monitored for each table (for example, STREET in table ADRC). If the system writes a change document for a field that you have defined here in Customizing, this field is displayed in the correspondence. To determine which tables and fields you have to enter in Customizing, proceed as follows:

In the menu, choose Display Business Partner or Change Business Partner .

Enter a business partner, specify the screen selection, and choose Continue .

In the menu on the detail screen, choose Extras → Partner Changes and select the required fields in the selection dialog box. If you choose Technical Field Names On/Off , the system displays the table and field names.

Choose Continue . A list of the change documents previously created appears.

The same procedure applies for the transactions Display Contract Account and Change Contract Account. In the menu of the detail screen, choose Extras → Account Changes

Features

You have to trigger the creation of the correspondence manually. The program selects all change documents created for the business partner on the same day and then creates an individual correspondence. Only the change documents for the fields defined in Customizing are considered in the correspondence. This means that the user can decide which master data changes he wants to follow and inform the customer about. Only actual changes to existing data and changes made on the current date are considered. This means that new master data, such as business partners and addresses, are not taken into account in the correspondence. You cannot list or individually select the selected changes for the correspondence before the correspondence is created. For correspondence type 0030 you can use events 1914 (print event) and 1915 (creation event). Read the documentation for function modules FKK_SAMPLE_1914 and FKK_SAMPLE_1915. You can determine industry-specific additional data for the contract reference with a module for event 1916 (FKK_SAMPLE_1916). The module FMCA_SAMPLE_1916 is defined for determining data for the contract object for the industry solution Contract Accounts Receivable and Payable for Public Sector . FI_CA_MASTERDATA is defined as the standard form class in Customizing. At the top level (document level), the form class contains a 1:1 level to the business partner. The hierarchy below contains the level for the change documents, whereby the process logic determines that first the change documents and then the planned change documents are listed (see application form example FI_CA_MASTERDATA_SAMPLE). In the application form, you can display the old and the new value for a changed field. Note that certain fields only contain IDs (table keys), that is, links to the actual data (for example, bank details ID for incoming payments). The determination of details for these IDs and other ID fields is not supported in the standard. However, you can implement this in the customer-specific application form.

Activities

In the menu of the transactions Change Business Partner, Display Business Partner, Change Contract Account , and Display Contract Account , choose Extras ® Additional Extras ® Correspondence

On the processing screen that appears, make selections for the business partner, contract account, and contract reference and make specifications for printing. You must specify a business partner. If you do not make any restrictions for the contract account and/or contract reference, changes to all contract accounts and contracts (contract references) of this business partner are considered, instead of only changes to the selected objects.

Confirm your entries.

The correspondence is created.

Example

Example 1

A customer informs you that she has recently married and informs you of her new last name. She requests written confirmation that her data has been changed. Once the clerk has entered the new name in the field Last Name (BUT000-NAME_LAST) in the transaction Change Business Partner , he creates a correspondence that documents the change made and sends it to the customer.