Transferring Postings to the General Ledger

Prerequisites

To transfer the totals records of a reconciliation key to the general ledger, you have to close the reconciliation key.

Features

During the transfer of the totals records to General Ledger Accounting (FI-GL), the system creates general ledger documents. The system first creates internal items for the standard interface to accounting. Based on these items, the interface posts the general ledger documents. By means of various checks, the accounting interface ensures that only consistent general ledger documents are created. The transfer date is contained in the control information.

In some cases, the posting records created in Contract Accounts Receivable and Payable (FI-CA) can show account assignments that were valid at the time of posting in FI-CA, but are no longer valid at the time of transfer to the general ledger. Certain information that is necessary for the G/L transfer may also be missing. In such cases, you can exchange the account assignments at event 0945.

Example Example

The field selection for the general ledger account has been changed. This means that entries are required in additional fields of the line item.

The posting period originally intended is already closed. The transfer is therefore made using a different posting date.

End of the example.

You can assign the document type for the general ledger transfer individually for each document. You do this using a module that you define for event 0061. The system records separate totals records for FI-CA documents with different document types for the general ledger transfer. The system creates the documents for the general ledger transfer separately according to these document types. If no document type is assigned for the general ledger transfer, the document type defined in Customizing is used for the posting (see Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Integration Next navigation step General Ledger Accounting Define Posting Specifications for General Ledger Transfer End of the navigation path ).

Activities

To replace account assignments, proceed as follows:

Using the sample module FKK_SAMPLE_0945 as a guideline, write a function module that replaces the account assignments.
Enter the function module for event 0945 in Customizing for Contract Accounts Receivable and Payable under Program Enhancements Customer-Specific Function Modules .
Choose one of the following paths:
- Role
  Administration of Reconciliation Keys (SAP_FI_CA_RECONCILIATION_KEY) under Change Reconciliation Key
- SAP Easy Access screen
  Document Reconciliation Key Close
Enter the reconciliation key and select the Subsequent Adjustments field.

Note
You can only make entries in this field if you have special authorization for the object F_KK_SOND with activity 050.

End of the note.

To transfer the posting totals to the general ledger, choose one of the following paths:

Role
General Ledger and Profitability Analysis Transfer (SAP_FI_CA_TRANSFER_GL_PROFIT) under Transfer Posting Totals to General Ledger
SAP Easy Access screen
Periodic Processing Forward Postings Execution Transfer to General Ledger

Caution Caution

To ensure an accurate and up-to-date reconciliation between general ledger accounting and subledger accounting, you should perform the transfer daily if possible.

End of the caution.

To transfer large data volumes, you can use this function as a mass activity. On the SAP Easy Access screen, choose Start of the navigation path Periodic Processing Next navigation step Forward Postings Execution General Ledger Transfer (Mass Run) End of the navigation path .

Enter a date and an ID that you can use to identify the run later.
Restrict the postings to be transferred using the reconciliation key or the date on which the reconciliation key was closed.
Schedule the program run.

You can also perform a simulation run. For more information about scheduling mass runs, see Functions for Scheduling Program Runs.

Note Note

The number of items that can be entered in a G/L document is limited. If the number of items to be posted in the G/L document exceeds this number during the transfer of totals records, it is necessary for the document to be split.

If the G/L document to be posted contains more than 900 items, the system splits the items among multiple G/L documents. Since these G/L documents normally do not have a balance of zero, you have to ensure a zero balance by posting to a transfer account. You make settings for the transfer account and for other account assignments for these additional lines in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Integration Next navigation step General Ledger Accounting Define Posting Specifications for General Ledger Transfer End of the navigation path and Enter Additional Posting Specifications for General Ledger Transfer.

You can specify that the transfer account is used for managing open items. However, you cannot post ledger-specific postings (such as can arise in foreign currency valuation) to accounts that are intended for open item management. For such cases, you can enter a transfer account that is only accessed when you make a ledger-specific posting, document splitting is required, and the transfer account specified in the Customizing activity Define Posting Specifications for General Ledger Transfer is designated for open item management. In Customizing for Contract Accounts Receivable and Payable, choose Start of the navigation path Integration Next navigation step General Ledger Enter Ledger-Specific Transfer Accounts End of the navigation path .

End of the note.

Caution Caution

During closing in the general ledger, you have to check the taxes for all G/L documents created for a reconciliation key.

End of the caution.