E-Separation Approvals

This service on the Employee Self-Service processes the approval details for the employee.

The process involves the following roles

Manager - Reporting
Manager - Project
HR
Employee

Technical Data
Web Dynpro Application	HR_EA_A_OVERVIEW_AP
Web Dynpro Application Package	PAOC_ESEP_CORE
Application Configuration	HR_EA_AC_OVERVIEW_AP
Web Dynpro Components	HR_EA_C_APPRO, HR_EA_C_COMMR, HR_EA_C_COUNS, HR_EA_C_EEDET, HR_EA_C_OVERVIEW, HR_EA_C_PRFLO, HR_EA_C_RQDET, HR_EA_C_TASKS, HR_EA_C_TASKS_FA
Component Configurations	HR_EA_CC_OVERVIEW , HR_EA_OVP_OVERVIEW_AP
Application Component Controller	Not relevant
Software Component for Web Dynpro Application	EA-HRCIN
Support	PY-IN-PS
Availability	SAP Enhancement Package 5
Required Business Function	HCM_LOC_CI_21

Features

Approver Levels
- Multilevel Approvers
  You can use this component to set multilevel approvals. The application supports the configuration of multiple approvers only for the role of project managers. In case of configuration of multilevel approvers, the system sends an intimation for approval to all other approvers (project manager, HR and so on), after the reporting manager takes an action.
  
  You must note that for an employee, there shall be only one reporting manager and one reporting HR.
  
  In case of configuration of multi level approvers, the approval workflow progresses to the next higher level only if the approver at the preceding lower level takes action.
  
  The application determines multiple approvers through one of the following methods:
  - Based on configuration - through the evaluation path
  - Based on configuration - fixed person
  - Through BAdI (Overrides configuration settings)
- Next Level Approvers
  The application determines next level approvers, such as project managers, HR and so on, through one of the following methods:
  - Determination by the current approver as an adhoc assignment- Only relevant if the configured approver sets the status to ‘Pass - No Action’
  - Determination based on configuration through the evaluation path
  - Determination based on configuration of fixed persons
  - Determination through a BAdI – In case of configuration of multi level approvers
The HR approval process follows the Manager approval process sequentially.
Screens
- Approval Overview Screen for Reporting Manager
  When a request is due for approval from the reporting manager, the system sends intimation. The reporting manager can view this request on the Overview Screen under the Requests Pending for Action section. The system displays the following details on the Overview Screen for the reporting manager:
  - Request Id
  - Request Text
  - Employee Id
  - Employee Name
  - Initiated On
  - Initiated By
  - Status
  - Reason
  - Preferred Relieving Date
  - Approved Relieving Date
  - Waiver
  - Withdrawal Eligibility
  - Action
  - Pass to – Incase the approver does not take any action and wishes to pass on the approval process to some other approver.
  The reporting manager can use the Overview Screen, to set more than one request to Approved or Pass. To complete the process, the reporting manger can click on Review and Send.
- Approval Details Screen for Reporting Manager
  To access the Details Screen, the reporting manager should select any of the requests and click on Edit. The system displays the following details on the Details Screen:
  - Employee Detail
  - Employee Contact Details
  - Manager Assessment details
  - HR Assessment Details
  - Counseling Remarks
  - Separation Details
- Approval Details Screen for Manager
  The next level approver, the manger, can use this screen to
  - Approve the separation
  - No action / Pass – In case, the approver from the preceding level does not take any action, the manger can specify the next approver to whom the workflow must proceed
  - Exchange information with employee
- Approval Overview Screen for HR
  When a request is due for approval from the HR person, the system sends intimation. The HR person can view this request on the Overview Screen under the Requests Pending for Action section. The system displays the following details on the Overview Screen for the HR person:
  - Request Id
  - Request Text
  - Employee Id
  - Employee Name
  - Initiated On
  - Initiated By
  - Status
  - Reason
  - Approved Relieving Date
  - Approved Separation Reason
  - Waiver
  - Action
  - Pass to – Incase the approver does not take any action and wishes to pass on the approval process to some other approver.
  The HR person can use the Overview Screen, to set more than one request to Approved or Pass. To complete the process, the HR person can click on Review and Send.
- Approval Details Screen for HR Person
  To access the Details Screen, the HR person should select any of the requests and click on Edit. The system displays the following details on the Details Screen:
  - Employee Detail
  - Employee Contact Details
  - Manager Assessment details
  - HR Assessment Details
  - Counseling Remarks
  - Separation Details
  The HR person can also use this screen to:
  - Approve the separation
  - No action / Pass – In case, the approver from the preceding level does not take any action, the manger can specify the next approver to whom the workflow must proceed.
  - Exchange information with employee

If the approver requires more information from the employee, the approver can add a note or comment in the request and resend the request to the employee. The employee receives an intimation requesting him for further details. The employee can fill in the required data and resubmit the separation request to the approver.

Prerequisites

You have activated the relevant Business Function.
You have made the settings in Customizing for Payroll India under E-Separation Solution.

Configuration

Payrol Start of the navigation path Payroll: India Next navigation step Employe Self-Services (ESS) E-Separation Solution End of the navigation path