Purpose

This process supports the changing of an employee's salary. The salary change is achieved by changing the annual salary.

The manager requests a salary change by entering a date in the form from which the change is valid. When a pushbutton is clicked to refresh the display, the employee's current salary data will be displayed. The manager can then enter the new annual salary amount.

The superior manager receives the salary increase request for checking and can decide to approve or reject it.

The HR administrator then checks the data, adjusts the basic pay in accordance with the changed annual salary, and sends the data to the back-end system.

Both superior managers and HR administrators can send the form back to the requester with a request for revision.

The requesting manager and the affected employee are informed by e-mail once an approval or rejection has been decided.

This process is international. If you want to use the process for a specific country version (country grouping not equal to 99 ), you must have maintained the appropriate settings for this country grouping such as pay scale wage group and pay scale wage level in Customizing for Payroll

Prerequisites

To be able to use these sample processes for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes →Sample Processes for HCM Processes and Forms

Process Flow

Manager starts salary change: Form: ISR_HRASR_SH03

The manager starts the Change Salary Using Annual Salary (XX) process and enters the following data:

Validity date

New annual salary

Superior manager approves, rejects, or requests revision: Form: ISR_HRASR_SH03

The salary change request appears in the superior manager's universal worklist . The superior manager has the following options:

Request revision

In this case, the form is sent back to the requester.

Approve request

In this case, the form (ISR_HRASR_SH04) is sent on to the HR administrator (see step 3).

Reject request

In this case, the process is ended and the additional steps are not executed. The requesting manager and the employee receive an e-mail informing them about the rejection.

HR administrator checks, completes, and sends data to the back-end system: Form ISR_HRASR_SH04)

The form appears in the HR administrator's universal worklist . The HR administrator checks the data, changes it if necessary, and determines the basic pay.

The following options are available:

The HR administrator adjusts the amount to the wage type.

The HR administrator enters a new wage type and a new amount if necessary.

The HR administrator sends the form to the back-end system, where the data from forms is saved automatically.

The requesting manager and the employee receive an e-mail informing them about the salary change.

End of process