You want to enter, edit, and manage outgoing checks.
You have defined the specifications for check number lots, the reporting status, voiding reasons, and the numbering types for checks in the Implementation Guide for
Contract Accounts Receivable and Payable
(see
Basic Functions
→
Check Management
).
Choose one of the following paths:
Role
Check Management
(SAP_FI_CA_CHECK_MANAGEMENT)→
Check Management
SAP Menu
Payments
→
Check Management
There you can use the following functions:
Enter a check
To enter the data of an individual outgoing check in Check Management, choose
Check
→
Create
→
New
. The transaction for entering check lots for outgoing checks appears. For more information, see the section
Entering Outgoing Checks in Lots
.
Process checks
Select the checks to be processed. To do this, select one of the following on the initial screen of Check Management on the tab page
Check Selection
:
Specific Check
Checks from Payment Run
Checks for Customers
Checks for Document
Checks with Status
Checks According to Selection Parameters
You specify the parameters via
Free Selections
.
Choose
Continue
The selected checks appear in the lower portion of the processing screen. To process individual checks, select these in the overview. Then proceed as described below. If you need this data outside the SAP system, you can save the overview.
To: |
Procedure |
---|---|
Display a check |
To display the data for one or more checks, select them in the overview and choose
|
Void a check |
To void a check, select it in the overview and choose
A dialog box appears where you can choose between the following procedures:
Whether the replacement check is to be printed immediately and the print parameters can still be changed Whether the check is to be printed immediately in the background. In this case, the print parameters of the variant of the payment media run with which the original check was issued are used.
Whether the replacement check is to be printed later by rescheduling the payment media run in the payment run (
Specify a voiding reason and a reporting status on the subsequent screen and save the entry. This voids the check. You use the reporting status to control whether the check voiding is reported to the bank. If the voiding has already been reported, you can enter the reporting date and set the status to
|
Void a complete payment run |
If you want to void several or all checks from a payment run based on a common voiding reason (for example, printing error), you can use the function
Select the checks to be voided according to the following criteria: Date of execution and ID of payment run Check number interval, company code, house bank, or account ID Enter a voiding reason and, if you want to report the checks to the house bank, specify the report date, time, and ID. Choose . The checks are voided. A list appears, where the number of checks is displayed for each of the following categories: Voidable checks Paid checks Voided checks Locked checks If you selected one of the categories stated in the area
|
Delete |
To delete a check, select it in the overview and choose
|
Correct a check |
To correct a check, select it in the overview, choose
|
Replace a check (in case of loss, for example) |
You have the following options for issuing a replacement check in
To replace a check that was created and printed by the payment run, choose
To enter a replacement check for a check that you issued manually: Select the relevant original check in the overview and choose
On the following screen, specify a voiding reason and a reporting status and choose
The data of the original check is transferred to Check Management for the registration of the replacement check; you can add to it there. Save the data. You thus void the original check in Check Management and enter the data for the replacement check. To enter and print a replacement check simultaneously, choose
|
Cash a check |
To enter a check encashment: Select the check in the overview and choose
Define the encashment date. If there is only one encashment document for the cashed check, specify the encashment document and the document category. If there are several encashment documents for the check concerned, in the field
Save your entries. You have therefore noted the encashment of the check in Check Management. The mass processing of cashed checks, for example, by electronic account statement, is provided by SAP as an interface for each function module. (See: Reconciling and Clarifying Outgoing Checks ) |
Assign a check to a payment document |
In the menu choose
On the following screen, enter the company code and house bank or account ID. Choose
Assign the missing payment document numbers to the checks in the field
Via the button
|
Lock checks (stop payment) |
Set the status "Locked“ for the check and report the lock to the bank via transaction FPCHX. If the deadline from which the bank guarantees that it will not cash the check has passed (usually 24 hours), reverse the payment document by scheduling the transaction for reversing check payments automatically (SAP menu:
Locking outgoing checks is an alternative to issuing replacement checks and is used, for example, as Stop Payment in the USA. Invalid checks that have not yet left the company premises should be voided and reissued as previously. A check lock is not necessary in these cases. |
Using the
F_KKCR_BUK
authorization object, you can restrict the authorization for changing data in Check Management to specific employees.