Purpose

This process supports the changing of address data. If an employee changes residence to a different state, the areas on the form for inputting tax data also become ready for input. It can be optional or mandatory to enter this changed tax data. Employees can access the necessary information regarding this using a corresponding link.

This process is intended for the country version for the US. No special Customizing settings are required.

Prerequisites

To use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes → Sample Processes for HCM Processes and Forms

Process Flow

Employee starts change of address (form ISR_HRASR_SHAD)

In the form, the employee enters a date from which the new address is valid, the address data, and, if required, the new tax data.

HR Administrator checks, completes, and sends data to the back-end system (form ISR_HRASR_SHAD)

The HR Administrator checks the address data entered by the employee and completes the adjusted tax data. The HR Administrator then sends the data to the back-end system.

The system sends an e-mail containing the changed address data and any changed tax data to the employee.

If HR Administrators have a query, they can send the form back to the employee with a request for revision.

End of process

Result

A new data record (infotype Address (0006)) was added to the employee's master data. Depending on whether the new residence is in another state and whether the tax data was adjusted accordingly, new data records were also created for the following infotypes:

Residence Tax Area (0207)

Work Tax Area (0208)

Unemployment State (0209)

Withholding Info W4/W5 US (0210)