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Function documentationBusiness Status

 

The business status is the customized status value of a particular process step.

The business status appears in the process browser for individual work items, so that the user can see what status the process is at. For a processing status such as Approved, you can enter a customized text for the business status, for example, Approved by Manager, so that it is easier to identify the specific step that has been completed. You can create several different business status texts for each processing status. Depending on the individual process, you can choose one of these business statuses to appear in the process browser for the request step.

To see the business status of a process step, open the process browser. For more information, see Process Browser.

Features

  • You can create several different business status texts for each process step status.

  • You can create a business status for the request step in a process (the first step, when he workflow has not been started).

  • If no business statuses are created by the user, the system provides default settings for business statuses as detailed in the following table:

Process Step Status

Business Status Description

APPROVED

Approved

REJECTED

Rejected

PROCESSED

Processed

RESENT

Sent Again

WITHDRAWN

Canceled

BACK

Sent back to Author

DRAFT

Saved as Draft

ERROR

Errors Occurred

FORWARDED

Forwarded to Expert

BACKTOUSER

Returned to Original User after Resolving Error

SELECTED

Process Selected after XI Inbound

XI_REJECTED

XI Message Rejected

For more information, see Customizing Start of the navigation path HR Administrative Services Next navigation step Configuration of Forms/Processes Next navigation step Process Configuration Next navigation step Maintain Business Status End of the navigation path.

Activities

You create business statuses and make them available to processes in Customizing. However, it is at the individual workflow step level that you control which business status to display in the process browser and process overview.

In the Customizing activity Start of the navigation path HR Administrative Services Next navigation step Configuration of Forms/Processes Next navigation step Process Configuration Next navigation step Maintain Business Status End of the navigation path you can perform the following activities:

  • Create business statuses for each process.

  • Assign particular business statuses to individual processes.

In the Customizing activity: Start of the navigation path HR Administrative Services Next navigation step Configuration of Forms/Processes Next navigation step Process Configuration Next navigation step Maintain Business Status for Request Step End of the navigation path you can perform the following activity:

  • Assign a business status to the first step of a process (when the workflow has not been started)

In the Workflow Builder (transaction SWDD) you perform the following activity:

  • Choose business statuses to assign to individual process workflow steps.

For more information on all the activities described above, see Creating and Assigning Business Statuses.