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 Reconciling Cashed Checks in the General Ledger


If you do not want to reconcile cashed checks in FI-CA, you can reconcile them in the relevant general ledger account.


In the Implementation Guide for Contract Accounts Receivable and Payable, you have specified that you want to manage the cashing of outgoing checks in the general ledger. ( Start of the navigation path See Basic Functions Next navigation step Check Management Next navigation step Define Component for Reconciliation of Check Encashments End of the navigation path ).

You use the automatic check number assignment, whereby the check number is the same as the number of the payment document (see Check Number Assignment ).


If you have selected General Ledger Accounting as the component for the reconciliation of check encashments in Customizing, the system posts a document in the general ledger for each check issued. When you transfer the totals records to the general ledger (SAP menu: Start of the navigation path Periodic Processing Next navigation step Transfer Postings Next navigation step Execution Next navigation step General Ledger Transfer End of the navigation path ), the system creates an item in the G/L account Issued Checks for each check payment. This account is managed on an open item basis.


Since the system does not automatically compare the encashment data with issue data when checks are cashed in General Ledger Accounting - different to FI-CA - once your house bank has reported the check encashment, use program SAPF124 to assign issued and cashed checks to each other. Start the program periodically. Program SAPF124 summarizes all items with the same assignment number (ZUONR) into groups. The assignment number is additional information in the line item and can be used to sort the line items. If the balance of the group is 0, the item automatically clears the items with each other. See the program documentation for more detailed information.

When you issue checks, you have to make sure that the check number (= document number of FI-CA document) is entered in the field Assignment . You do this using a function module processed in event 0940. For more information, see the documentation for the sample function module FKK_SAMPLE_0940.