SEPA Direct Debits

Features

Entering, Displaying, and Changing Mandates

SAP supports you in processing and managing SEPA direct debits and SEPA bank transfers in conjunction with the Single Euro Payments Area (SEPA), which has as its goal the creation of a single European payments area. Mandates are granted by a paying party to a creditor as part of a debit memo procedure. In the SAP system, for mandates, you can:

On the SAP Easy Access screen under Payments SEPA Mandates , create, change, and display mandates
In the transaction for processing business partner data on the Payment Transactions tab by choosing the SEPA Mandates pushbutton, enter and display mandates for certain bank details or for the business partner
If you select certain bank details, you can enter and display the mandates for those bank details. If there are no bank details yet for the business partner, you can enter and display mandates for the business partner even without selecting bank details. This situation can arise, for example, if you have sent mandates without knowing the bank data, in order to find out the bank data.

If multiple bank details are available and you do not select specific bank details, the system displays the mandates for all bank details on one screen.
In the transaction for processing bank data, on the SAP Easy Access screen under Master Data Business Partner Change Payment Data , create, change, and display mandates for bank details
If a mandate already exists, the system displays an icon for displaying and changing the mandate. If no mandate exists, then an icon appears that you can choose to create new mandates.

You can display all mandates in the form of a list. On the SAP Easy Access screen, choose Start of the navigation path Payments Next navigation step SEPA Mandates List End of the navigation path . You can also initiate a mass change of mandates. For more information, see the report documentation.

Evaluation of Mandates in the Payment Program

The payment program checks the existence and validity of the SEPA mandate. The system stores the ID of the SEPA mandate in the payment data, and generates a SEPA-specific payment medium as a result.

Payment Medium

For more information about the creation of payment media for SEPA, see SAP Note 1893915.

Integration with Sales and Distribution

If you process billing documents from Sales and Distribution (SD) in Contract Accounts Receivable and Payable, then Contract Accounts Receivable and Payable copies the SEPA mandate ID from the SD billing document header to the open items.

If you enter a SEPA payment method, you can enter the SEPA mandate to be used when you enter or change an SD order. The payment run in Contract Accounts Receivable and Payable requires the bank details of the business partner, but this information is not stored in the SD order. When the document is posted in Contract Accounts Receivable and Payable, the system determines the bank details of the business partner from the IBAN of the mandate and stores the information in the FI-CA document.

If you enter the mandate reference when entering an order in Sales and Distribution (SD), the system transfers this mandate reference to the related business partner item in Contract Accounts Receivable and Payable. The payment run then takes the reference into account.

Printing Mandates

You can print out mandates and also repeat the printing. For printing mandates, SAP provides the sample forms SEPA_MANDATE for PDF and SEPA_MANDATE for SMARTFORM. You can also print using SAPscript. We do not, however, provide a template for this.

In the standard system, you can print mandates immediately using the Print (Print) pushbutton. The mandates are printed immediately on the output device specified by you. The system does not create an entry in the correspondence container. This means that the correspondence history does not display the correspondence.

You can also process printing using the correspondence container. In Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Business Transactions Next navigation step Payments Incoming/Outgoing Payment Creation Management of SEPA Mandates General Settings End of the navigation path , enter function module FKK_MANDATE_GEN_BUTTON_PRINT as the parameter Function Module for "Print Mandate" Button in the Other Parameters group box. The following printing options are available:

Print by entering the printing parameters

When you choose the Print Mandates (Print Mandates) pushbutton, you enter the printing parameters, such as form and output device, on the subsequent screen. You can then decide whether to print the mandate immediately using the specified printer ( (Print Immediately on Defined Printer) pushbutton) or whether to set the mandate in the print dataset ( (Set in Print Dataset of Mass Printing) pushbutton). In this case, the mandate is printed in the correspondence print run that you schedule periodically (see Scheduling Correspondence Printing Runs).
Print without printing parameters

When you choose the Delayed Print (Place in Correspondence Container) pushbutton, the system creates a correspondence request that you print out in the periodically scheduled correspondence print run.

In both cases, the correspondence history displays the correspondence.

Visibility of Mandate Fields

In Customizing, you can suppress the display of mandate fields at different levels. Specify the levels at which mandate fields are hidden in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Business Transactions Next navigation step Payments Incoming/Outgoing Payment Creation Management of SEPA Mandates Hide Mandate Fields End of the navigation path .

More Information

For more information about printing, see SAP Note 1885676.