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  Account Statements

Use

The account statement is used to evidence posted items. It always refers to a specific contract account.

Integration

You define application forms for account statements in the Print Workbench . You can print using either SAPScript , Smart Forms, or your own formatting programs. If you use your own programs, the print data is provided using a standard raw data interface (see also SAPscript Raw Data Interface ).

Prerequisites

There is no separate Customizing for creating account statements. However, if necessary, you can define an account statement correspondence type in your customer-specific correspondence variant .

Features

When creating account statements, the system determines the relevant correspondence data using the correspondence variants defined in the contract account master record and stores this data in the correspondence container (one data record for each print output). The date and time of issue are considered. This means that items posted immediately before the creation of the account statement are printed. The account statement in Contract Accounts Receivable and Payable is a balanced account statement, meaning that a balance is determined from all items posted. You do not have to print the balance, but it is calculated in each case.

Activities

To create account statements, proceed as follows:

  1. Choose one of the following paths:

    • Roles Start of the navigation path Correspondence (SAP_FI_CA_CORRESPONDENCE) Next navigation step Create Account Statements End of the navigation path

    • SAP Menu Start of the navigation path Periodic Processing Next navigation step For Contract Accounts Next navigation step Correspondence Next navigation step Create Account Statements End of the navigation path

  2. Enter data as required. In the additional parameters, you can enter an amount limit as selection criterion if required.

    Example Example

    Account statement number 4711-1 has a balance of EUR 126 and account statement number 4711-2 has a balance of EUR 380. The difference between the two balances must correspond exactly to the total of the posted items shown on account statement number 4711-2 .

    End of the example.

  3. Schedule the program run.

For information on which functions are available for the individual steps and which entries are required, see Functions for Scheduling Program Runs .

You can define how often an account statement is created using the period selection. The system numbers the account statements sequentially and updates them in a history.