Show TOC

Process documentationExtended Rehire (US)

 

This process supports the rehiring of an employee who left the enterprise.

The process can be started by the Recruiter in SAP E-Recruiting .

In this case, the Recruiter starts the data transfer activity. This transfers the following information (if available) about the employee to be rehired from the SAP E-Recruiting system to the HR system: personnel number, personal data, organizational assignment, address data, and employment contract. The data is transferred using the SAP NetWeaver Exchange Infrastructure (XI) interface. A workflow is also started, which starts the hiring process in the HR system.

Using the hiring process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.

The new employee is also involved in the process, in addition to the Recruiter or HR Administrator. The new employee receives two e-mails requesting him or her to check his or her talent profile information and to execute My First Days under Life and Work Events in Employee Self Services.

Prerequisites

To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Start of the navigation path Configuration of Forms/Processes Next navigation step Sample Processes for HCM Processes and Forms End of the navigation path.

To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in:

  1. Start of the navigation path Configuration of Forms/Processes Next navigation step XI Integration End of the navigation path

  2. Start of the navigation path Configuration of Forms/Processes Next navigation step Extended XI Integration End of the navigation path

Technical Objects for Implementing and Executing the Process

Object Type

ID

Name

Process

PERS_REHIRE_10

Rehire (US)

Sample Process for ReHire of US Employee with Permanent Work Contract

Workflow Template

WS17900415

Start Process for XI Data

WS77900035

Extended Rehire process (US)

ISR Scenario

SXHRE

Data of XI Message PersHireRequest

SHR1

Rehire DE, Form 1

SHR2

Rehire DE, Form 2

SHI6

Qualification and TMC Data

Interface

ISR_IF_SXHRE

Data of XI Message PersHireRequest

ISR_HRASR_SHR5

Rehire US, Basic Data

ISR_HRASR_SHR6

Permanent Hiring (US), Form 2

ISR_IF_SHI6

Hire form interface for Education, Work Experience and Qualifications

Form Scenario

SXHRE

Data of XI Message PersHireRequest

S_HRPA_US_REHIRE_1

Rehire (US), permanent, Form 1

S_HRPA_US_REHIRE_2

Rehire (US), permanent, Form 2

SHI6

Qualification and TMC Data

Form

ISR_HRASR_SXHRE

ISR_HRASR_SHR5

ISR_HRASR_SHR6

ISR_HRASR_SHI6

Data of XI Message PersHireRequest

Rehire (US) - Basic Data

Rehire (US) - Form 2

Hire Form for Education, Work Experience and Qualifications

Scenario Step

SXHRE: XI_DATA_HANDLING

Initial Processing of the XI Data of Recruitment Factory

SHR5: SCHRITT_01

SHR1: Rehire (US), Form 1

SHR6: SCHRITT_02

SHR2: Rehire (US), Form 2

SHI6: DEFAULT

SHI6: Qualification, Education and Work experience, Form 1a

Back-End Services

Standard Service

SAP_PA

Infotypes for Personnel Administration

S_HIRE_QUALI_DATA

Qualification Data

S_HIRE_TMC_DATA

External Work Experience & Education History

Attachment Types

SHIRE_FREE

Other Attachments for Hiring Process

SXIHIREATT

Attachment of XI Message PersonnelHiringERPCreateRequest_In

SXIHIREDAT

Form with Data of XI message PersonnelHiringERPCreateRequest_In

Process

  1. Recruiter starts the rehire process

    The Recruiter transfers the data so that the system pre-fills the fields of the form ISR_IF_SHR5 with the data from the SAP E-Recruiting.

  2. HR Administrator receives work item with data from SAP E-Recruiting and selects process

    In this step, the HR Administrator receives a work item with the information that applicant data has been received from SAP E-Recruiting. The processes Extended ReHire (Germany) and Extended ReHire (US) can be selected to process the data sent from SAP E-Recruiting. These processes are displayed in a list for the HR Administrator. He or she selects the process Extended ReHire (US).

    This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes Extended ReHire (Germany) and Extended ReHire (US) are possible for the rehire data sent.

    The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.

  3. HR Administrator receives work item with data from SAP E-Recruiting and starts process, corrects, and completes data for hiring (Form ISR_HRASR_SHR5)

    The HR Administrator starts the rehire process. The data from SAP E-Recruiting is transferred into the form ISR_HRASR_SHR5. Additionally, in the form, the system enters the data that was last stored in the HR master data of the employee to be rehired, as default entries.

    The HR Administrator completes and corrects this data. In this step, the administrator processes the following data:

    • Personal data

    • Address

    • Information about company structure

    • Working time

    • Basic pay

  4. HR Administrator completes data for hiring (form ISR_HRASR_SHI6)

    In this step, the HR Administrator verifies the talent profile data (education, work experience, and qualifications). If the validity period for the talent profile information is missing in the transferred data, he or she enters the missing validity period information and submits the form.

    Note Note

    Existing qualifications in the employee record remain. New, additional qualifications are added to the employee’s qualification profile. The new information from the E-Recruiting candidate profile will overwrite the existing records of the employee for work experience and education. In the event that there is no data transferred for work experience and education, the existing records remain and are not overwritten.

    End of the note.

  5. New employee receives e-mail

    The system sends an e-mail to the new employee requesting him or her to check the completeness of the talent profile information from Employee Self Services.

  6. HR Administrator completes data for Rehire and saves to the back-end system (form ISR_HRASR_SHR6)

    On the chosen hiring date, the HR Administrator receives a work item with the information that he or she needs to complete the following data for the rehired employee in the form ISR_HRASR_SHR6:

    • Tax data

    • Social insurance data

    • Contract data

    • System user name and e-mail address

    The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.

  7. New employee receives e-mail

    The system sends an e-mail to the new employee requesting him or her to start My First Days under Life and Work Events in Employee Self-Services.

  8. End of process

Result

The HR master record for the employee is updated.