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Process documentationExtended Hiring, Permanent (Germany)

 

This process supports the hiring of an employee.

The process can be started by the Recruiter in SAP E-Recruiting.

In this case, the Recruiter starts the data transfer activity. This automatically transfers an applicant’s data from the SAP E-Recruiting system into the HR system, using an XI interface. A workflow is also started, which starts the hiring process in the HR system.

Using the Hiring process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.

The new employee is also involved in the process, in addition to the Recruiter or HR Administrator. The new employee receives two e-mails requesting him or her to check his or her talent profile information and to execute My First Days under Life and Work Events in Employee Self Services.

Prerequisites

To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Start of the navigation path Configuration of Forms/Processes Next navigation step Sample Processes for HCM Processes and Forms End of the navigation path.

To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in:

  1. Start of the navigation path Configuration of Forms/Processes Next navigation step XI Integration End of the navigation path

  2. Start of the navigation path Configuration of Forms/Processes Next navigation step Extended XI Integration End of the navigation path

Technical Objects for Implementing and Executing the Process

Object Type

ID

Name

Process

PERS_HIRE_01

Hiring an Employee (DE)

Sample Process for New Hire of German Employee with Permanent Work Contract

Workflow Template

WS17900415

Start Process for XI Data

WS77900038

Extended Hire Process (DE)

WS17900260

Save Form with Error Handling

WS77900039

Follow Up activity after NewHire process

ISR Scenario

SXHRE

Data of XI Message PersHireRequest

SHI1

Permanent Hiring, Form 1

SHI2

HR ASR Hire 02: HR Admin, Form 2

SHI6

Qualification and TMC Data

Interface

ISR_IF_SXHRE

Data of XI Message PersHireRequest

ISR_IF_SHI1

Permanent Hiring, Form 1

ISR_IF_SHI2

Permanent Hiring, Form 2

ISR_IF_SHI6

Hire form interface for Education, Work Experience and Qualifications

Form Scenario

SXHRE

SHI1

SHI2

SHI6

Data of XI Message PersHireRequest

Permanent Hiring, Form 1

HR ASR Hire 02: HR Admin, Form 2

Qualification and TMC Data

Form

ISR_HRASR_SXHRE

ISR_HRASR_SHI1

ISR_HRASR_SHI2

ISR_HRASR_SHI6

Data of XI Message PERSHIREREQUEST

Hiring (DE): Form 1 (Basic Data, Payment)

Hiring (DE): Form 2 (Taxes, Insurances)

Hire Form for Education, Work Experience and Qualifications

Scenario Steps

SXHRE: XI_DATA_HANDLING

Initial Processing of the XI Data of Recruitment Factory

SHI1: SCHRITT_01

Form 1 (Basic Data, Payment)

SHI2: SCHRITT_02

Form 2 (Taxes, Insurances)

SHI6: DEFAULT

Qualification, Education and Work experience, Form 1a (Standard Step)

Back-End Services

Standard Service

SAP_PA

Infotypes for Personnel Administration

S_HIRE_ADD_FUNCTIONS

Additional Functions for Hire

S_HIRE_QUALI_DATA

Qualification Data

S_HIRE_TMC_DATA

External Work Experience & Education History

Attachment Types

SHIRE_FREE

Other Attachments for Hiring Process

SXIHIREATT

Attachment of XI Message PersonnelHiringERPCreateRequest_In

SXIHIREDAT

Form with Data of XI Message PersonnelHiringERPCreateRequest_In

Process

  1. Recruiter starts the hiring process

    The Recruiter transfers the data so that the system pre-fills the fields of the form ISR_IF_SHI1 with the data from the XI interface.

  2. HR Administrator receives work item with data from SAP E-Recruiting and selects process

    In this step, the HR Administrator receives a work item with the information that applicant data has been received from SAP E-Recruiting. The processes Extended Hiring (Germany) and Extended Hiring (US) can be selected to process the data sent from SAP E-Recruiting. These processes are displayed in a list for the HR Administrator. He or she selects the process Extended Hiring (Germany).

    This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes Extended Hiring (Germany) and Extended Hiring (US) are possible for the applicant data sent.

    The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.

  3. HR Administrator receives work item with data from SAP E-Recruiting, starts process, corrects, and completes data for Hiring (Form ISR_HRASR_SHI1)

    The HR Administrator starts the hiring process. The data from SAP E-Recruiting is transferred into the form ISR_HRASR_SHI1, but can be overwritten or supplemented by the HR Administrator.

  4. HR Administrator completes data for hiring (form ISR_HRASR_SHI6)

    In this step, the HR Administrator verifies the talent profile data (education, work experience, and qualifications). If the validity period for the talent profile information is missing in the transferred data, he or she enters the missing validity period information and submits the form.

  5. New employee receives e-mail

    The system sends an e-mail to the new employee requesting him or her to check the completeness of the talent profile information from Employee Self Services.

  6. HR Administrator completes data for Hiring (form ISR_HRASR_SHI2)

    In this step, the HR Administrator completes the new employee’s data. The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.

  7. New employee receives e-mail

    The system sends an e-mail to the new employee requesting him or her to start My First Days under Life and Work Events in Employee Self-Services.

  8. End of process

  9. HR system sends confirmation message back to the E-Recruiting system

Result

The HR master record for the employee is created.