This process supports the hiring of an employee.
The process can be started by the Recruiter
in SAP E-Recruiting
.
In this case, the Recruiter
starts the data transfer activity. This automatically transfers an applicant’s data from the SAP E-Recruiting
system into the HR system, using an XI interface. A workflow is also started, which starts
the hiring process in the HR system.
Using the Hiring
process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.
The new employee is also involved in the process, in addition to the Recruiter or HR Administrator. The new employee receives two e-mails requesting him or her to check his or her talent profile information and to execute My First Days
under Life
and Work Events
in Employee Self Services
.
To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services
as described in .
To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services
as described in:
Object Type |
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Process |
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Workflow Template |
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ISR Scenario |
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Interface |
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Form Scenario |
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Form |
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Data of XI Message
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Scenario Steps |
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Back-End Services Standard Service |
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Attachment Types |
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Recruiter starts the hiring process
The Recruiter transfers the data so that the system pre-fills the fields of the form ISR_IF_SHI1 with the data from the XI interface.
HR Administrator receives work item with data from SAP E-Recruiting and selects process
In this step, the HR Administrator
receives a work item with the information that applicant data has been received from
SAP E-Recruiting. The processes Extended Hiring (Germany)
and Extended Hiring (US)
can be selected to process the data sent from SAP E-Recruiting
. These processes are displayed in a list for the HR
Administrator
. He or she selects the process Extended Hiring (Germany)
.
This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting
, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is
performed because the Customizing settings determine that the processes Extended Hiring (Germany)
and Extended Hiring (US)
are possible for the applicant data sent.
The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.
HR Administrator receives work item with data from SAP E-Recruiting, starts process, corrects, and completes data for Hiring (Form ISR_HRASR_SHI1)
The HR Administrator
starts the hiring process. The data from SAP
E-Recruiting
is transferred into the form ISR_HRASR_SHI1, but can be overwritten or supplemented by the HR Administrator
.
HR Administrator completes data for hiring (form ISR_HRASR_SHI6)
In this step, the HR Administrator
verifies the talent profile data (education, work experience, and qualifications). If the validity period for
the talent profile information is missing in the transferred data, he or she enters the missing validity period information and submits the form.
New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to check the completeness of the talent profile information from Employee Self Services
.
HR Administrator completes data for Hiring (form ISR_HRASR_SHI2)
In this step, the HR Administrator
completes the new employee’s data. The objective is to update the employee’s data so that the HR master data
makes it possible to run a payroll for this employee.
New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to start My First Days
under Life and Work Events
in Employee Self-Services
.
End of process
HR system sends confirmation message back to the E-Recruiting system
The HR master record for the employee is created.