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 Correspondence Role

Use

Correspondence roles are used to assign additional control parameters that are required for correspondence creation to a correspondence type. You can use correspondence roles to design correspondence according to the role. You can also define the address type for the determination of an address and an application form for layout and data preparation.

Features

You need to assign correspondence roles to recipients in the contract. Since the contract is part of the respective application, you can find more information on including the correspondence role and your control parameters in the documentation of the application.

The correspondence tool evaluates the control parameters defined to link the correspondence type and correspondence role during the creation of correspondence requests . The correspondence tool saves the address number determined (see address determination ) and the application forms determined in the correspondence container. The system transfers these control parameters to the Print Workbench when it outputs correspondence.

Activities

To use correspondence roles, you have to carry out the following system settings:

  1. Define the correspondence type.To do this, in the SAP Customizing Implementation Guide , choose Start of the navigation path Cross-Application Components Next navigation step General Application Functions Next navigation step Correspondence Next navigation step Define Correspondence Types End of the navigation path .

  2. Define the correspondence role.To do this, in the SAP Customizing Implementation Guide , choose Start of the navigation path Cross-Application Components Next navigation step General Application Functions Next navigation step Correspondence Next navigation step Define Correspondence Roles End of the navigation path .

  3. Configure the address type.To do this, in the SAP Customizing Implementation Guide , choose Start of the navigation path Cross-Application Components Next navigation step SAP Business Partner Next navigation step Business Partner Next navigation step Basic Settings Next navigation step Address Determination Next navigation step Define Address Types. End of the navigation path

  4. Link the correspondence role to the correspondence type and address type.To do this, in the SAP Customizing Implementation Guide , choose Start of the navigation path Cross-Application Components Next navigation step General Application Functions Next navigation step Correspondence Next navigation step Configure Address Determination End of the navigation path .

  5. Create the application form.To do this, in the SAP Customizing Implementation Guide , choose Start of the navigation path Cross-Application Components Next navigation step General Application Functions Next navigation step Print Workbench Next navigation step Define Application Forms End of the navigation path .

  6. Link the correspondence role to the correspondence type and the application form.To do this, in the SAP Customizing Implementation Guide , choose Start of the navigation path Cross-Application Components Next navigation step General Application Functions Next navigation step Correspondence Next navigation step Define Application Forms for Correspondence End of the navigation path .