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Function documentationAdministration of Documents

 

On the SAP Easy Access screen, by choosing Start of the navigation path Management of Documents Next navigation step Manage Existing Documents End of the navigation path, you can select, display, and manage documents according to specific criteria.

Features

The following functions are available:

  • Display of management data of a document

  • Display of the image of a document

  • Display of the relevant BOR object of a document

    A BOR object type is specified for each document type, for instance, the dunning history is specified for the dunning letter.

  • Display of the where-used list of a document

  • Display of the correspondence history, if the document was added from the correspondence container

  • Change to the management data of a document

    If you also want the installation-specific additional fields of the CI include CI_FKKDOC to be changed in dialog mode, you have to define event 1385.

  • Deletion of a document with image

    Note Note

    Only delete a document if it has been mistakenly added to the DMS. You can only delete a document if it is not linked to an application object. The system only deletes the image of the document if it was created by the DMS. That means, only if:

    • The document was originally uploaded from a local PC.

    • The image of the correspondence was copied on being added to the default content repository.

    • The process that created the document explicitly requested the copying of the image on its addition to the DMS.

    End of the note.

Activities

  1. On the SAP Easy Access screen, choose Start of the navigation path Management of Documents Next navigation step Manage Existing Documents. End of the navigation path

  2. In the different group boxes, enter the criteria you want to use to limit your selection. Execute the transaction. The system displays the selected documents. You can use the following pushbuttons to process individual entries that have been selected.

    Functions for Processing Documents

    Pushbutton

    Function

    Display BOR Object (Display BOR Object)

    Displays the BOR object assigned to the document type

    Where-Used List (Where-Used List)

    Displays where the document is used

    Correspondence History (Correspondence History)

    Displays the correspondence history for the document

    Change Entry (Change Entry)

    Changes the management data of the document

    Delete Entries (Delete Entries)

    Deletes images that were created by the DMS

    Note Note

    Delete documents using this function only in exceptional cases, for example, if you uploaded incorrect data from a local PC. The function does not check the retention period of the image of the document.

    End of the note.