Qatar Public Sector: New Job Creation and Activation

New job creation and activation streamlines the creation and approval of new jobs. The sample process enables an HR or job manager to apply for creating a new job by submitting an application form online. With this process, the responsible persons from HR and relevant departments can process the application request. When all approvals are acquired, the new job becomes approved. Once the organizational administrator activates the job, it becomes active in the system and the system automatically sends an email to the HR or job manager.

Prerequisites

To be able to use this sample process for test purposes, you have made settings in Customizing for Personnel Management, under Start of the navigation path HR Administrative Services Next navigation step Configuration of Forms/Processes Sample Process for HCM Processes and Forms End of the navigation path .

Technical data for implementing and executing the Process
Object Type	ID	Name
Process	HRPD_QA_JOB_CREATE	Qatar Public Sector: New Job Creation and Activation
Workflow Template	WS33700086	Qatar Public Sector: New Job Creation and Activation
ISR Scenario	SQ02	Qatar Public Sector: New Job Creation and Activation
Interface	ISR_IF_ SQ02	Qatar Public Sector: New Job Creation and Activation
Form	S_HRPD_QA_JOB_CREATE	Qatar Public Sector: New Job Creation and Activation
Form Scenario	S_HRPD_QA_JOB_CREATE	Qatar Public Sector: New Job Creation and Activation
Scenario Steps	DEFAULT	Process Start
	HR_APPROVAL	Create Planned Job - by HR Manager
	AUTH_MANGER	Create Planned Job - by Authorized Manager
	APPROVED	Approve Planned Job - by Council and Ministry
	ACTIVE	Active Approved job - by OM Administor
Back-End Services	SAP_PD	Infotypes for Personnel Administration
Back-End Services	S_QAP_UNIV_SERV	The unitive back service for Qatar
Rule	CHECK_UPDATE	Create Job check

Process

This graphic is explained in the accompanying text.

An HR or job manager starts the process to apply for creating a new job. The HR or job manager fills out the required fields on the interactive PDF form S_HRPD_QA_JOB_CREATE, and submits this application form.
The HR administrator (admin) receives the application request. HR admin checks the data and performs one of the following actions:
- When the request complies with HR regulations, he or she gives the approval.
- If the HR admin rejects the request, the process ends.
The authorized manager receives the application request. He or she checks the data and performs one of the following actions:
- When the request complies with the department regulations, he or she gives the approval.
  A new job is created with the status of Planned.
- If the authorized manager rejects the request, the process ends.
The Council of Ministers and Ministry of Economy and Finance receives the application request. It checks the data and performs one of the following actions:
- When the request complies with the relevant regulations, it gives the approval.
  The new job’s status is converted to Approved.
- If the Council of Ministers and Ministry of Economy and Finance rejects the request, the new job’s status is converted to Rejected, and the process ends.
The organizational administrator (OM admin) receives the application request and activates the job.
The new job’s status is converted to Active and the system sends a mail to notify the HR or job manager.

Result

A new job is created based on the application form Qatar Public Sector: New Job Creation and Activation. The status of the new job is one of the follows:

Active, if the request is approved and activated
Rejected, if the request is rejected