Assigning Clearing Amounts and Cash Discounts

In the following table, the most effective procedures are described for the most important processes. Generally speaking, you use the mouse button and functions. Note that you can also use the command column (see Processing Open Items Using Commands ).

Setting items as active or inactive

You want to	Proceed as follows:
Set individual items as active or inactive	Double-click the corresponding amount field.
Set several open items as active or inactive	Select the desired items individually or in blocks. Choose the Active or Inactive function.

You want to

Proceed as follows:

Set individual items as active or inactive

Double-click the corresponding amount field.

Set several open items as active or inactive

Select the desired items individually or in blocks.

Choose the Active or Inactive function.

Assigning clearing amounts

You want to	Proceed as follows:
Assign clearing amounts to open items	If you set an open item to active, the entire amount of the item is proposed as the clearing amount.
Assign partial amounts	Activate the items and enter the desired amount in the Clearing column. If you want to assign a remaining difference to one item, double-click the clearing amount field of this item. The system assigns the partial amount that brings the clearing to zero.
Assign amounts for summarized items	See Deactivating Summarized Item Display
Change the amount calculated automatically in an alternative currency in accordance with the exchange rate table during clearing of an item	You can overwrite the translated amount for each item displayed. To do this: Select Translated Amounts Modifiable in the settings under Clearing in Alternative Currency . On the processing screen, select the settings such that the posting and clearing amounts are displayed gross and the amounts are displayed in clearing currency. Make sure you have the authorization for activity 15 of the authorization object F_KK_SOND. Alternatively you can select a group of items and choose Change Translated Amounts . In this case, a dialog box appears with the total of the items in original currency, the internally translated amount, and input fields for the required amount or the required translation factors. If you default an amount here, this is split over the selected items proportionately. You can only change the amounts within predefined tolerances. The setting in the field Maximum Exchange Rate Variance in the company code table is decisive. If several company codes are involved, the smallest tolerance specified applies.
Change the amount calculated automatically in an alternative currency in accordance with the exchange rate table or the amount agreed in a payment agreement during clearing of an item	If there are payment agreements , when you post clearing in the alternative currency in dialog, the system does not translate the receivables amount into the payment currency at the current exchange rate; instead it shows the agreed amount. If you use payment agreements, you can define whether the amount displayed is based on an agreement or on a current translation. To do this, include the indicator FKKCLIT-XZVEX ( Payment Agreement Exists ) in the line layout variant concerned. If the field is selected, the amount is based on an agreement.

Assigning cash discounts

You want to	Proceed as follows:
Allow cash discounts for open items	If you set an item or a group of items to active, the agreed cash discount is proposed automatically. The cash discount is active if the cash discount date has not expired. The cash discount is inactive if the cash discount period has expired. You can then activate the cash discount by double-clicking the cash discount amount field.
Change the proposed cash discount	Overwrite the cash discount percentage or the cash discount amount. The other value is then automatically updated.Instead of entering zero for the cash discount amount or percentage rate, you can set the cash discount amount to inactive by double-clicking the cash discount amount field. Using the same function, you can reactivate the cash discount.If you want to set the cash discount as active/inactive for several items, select the desired items and then choose Processing Selected Items Cash Discount Active/Cash Discount Deactivated.

You want to

Proceed as follows:

Allow cash discounts for open items

If you set an item or a group of items to active, the agreed cash discount is proposed automatically. The cash discount is active if the cash discount date has not expired. The cash discount is inactive if the cash discount period has expired. You can then activate the cash discount by double-clicking the cash discount amount field.

Change the proposed cash discount

Overwrite the cash discount percentage or the cash discount amount. The other value is then automatically updated.Instead of entering zero for the cash discount amount or percentage rate, you can set the cash discount amount to inactive by double-clicking the cash discount amount field. Using the same function, you can reactivate the cash discount.If you want to set the cash discount as active/inactive for several items, select the desired items and then choose Start of the navigation path Processing Next navigation step Selected Items Cash Discount Active/Cash Discount Deactivated. End of the navigation path

Individual assignment for installment plans and collective bills

You want to:	Proceed as follows:
For an installment payment, manually define which original receivables are cleared and in what amount	Place the cursor on the installment plan item to which a clearing amount was assigned, and choose the pushbutton (Collective Bill/Installment Plan Original Item) . The open items processing screen for the original items appears, and you can assign amounts and cash discounts in the usual way. If the amount has been distributed in full to the original items, an equals sign appears. If the amount has not been distributed in full to the original items, a not equal to sign appears.
Manually assign the payment amount to the original receivables when a collective bill is partially cleared	Place the cursor on the collective bill item and choose (Collective Bill/Installment Plan Original Item) . The open items processing screen for the original items appears, and you can assign amounts and cash discounts in the usual way. If the amount has been distributed in full to the original items, an equals sign appears. If the amount has not been distributed in full to the original items, a not equal to sign appears.

You want to:

Proceed as follows:

For an installment payment, manually define which original receivables are cleared and in what amount

Place the cursor on the installment plan item to which a clearing amount was assigned, and choose the pushbutton (Collective Bill/Installment Plan Original Item) . The open items processing screen for the original items appears, and you can assign amounts and cash discounts in the usual way. If the amount has been distributed in full to the original items, an equals sign appears. If the amount has not been distributed in full to the original items, a not equal to sign appears.

Manually assign the payment amount to the original receivables when a collective bill is partially cleared

Place the cursor on the collective bill item and choose (Collective Bill/Installment Plan Original Item) . The open items processing screen for the original items appears, and you can assign amounts and cash discounts in the usual way. If the amount has been distributed in full to the original items, an equals sign appears. If the amount has not been distributed in full to the original items, a not equal to sign appears.

Result

The clearing amount should be completely assigned (green light) or the remaining difference should be within tolerances (yellow light). If the prerequisites are met, you can post the clearing (see Posting Clearing ).