Reconciliation Keys
Definition
Technical key with which documents from Contract Accounts Receivable and Payable are grouped for transfer to General Ledger Accounting and Cost Accounting.
Use
The posting totals of documents are recorded for each reconciliation key. Once a reconciliation key is closed, no more postings can be completed with it. Accordingly, the posting totals can no longer be changed. A transfer document is created for General Ledger Accounting from the posting total of each reconciliation key. An item with an amount equal to that of the totals record is generated in the transfer.
Structure
A reconciliation key consists of the following parts:
General management record
The general management record documents the status of the reconciliation key, such as
Open
, that is, can still be posted to, orClosed
, meaning no further postings can be made with this key. It indicates reconciliation keys that are only allowed for certain postings (such as only for a payment run or for a payment lot). It also documents the status of the transfer to the general ledger, such asAll Documents Transferred
orAll Documents Transferred Up to Posting Date
.Management record for each company code
The management record for each company code documents the status of the transfer to the general ledger per company code. Data from different company codes within a reconciliation key does not have to be transferred to the general ledger simultaneously.
Integration
The reconciliation key represents the connection between the totals records of Contract Accounts Receivable and Payable and the transfer documents in the general ledger. In the document header of transfer documents, FKKSU is saved as the reference transaction, and the reconciliation key with a suffix is saved as the reference key. This means that the first twelve characters of the reference key of a transfer document are the same as the reconciliation key for which the transfer document was posted.