Clearing the Oldest Debt

Use

This function allows you to process insurance objects so that the items posted to this insurance object (receivables only) are cleared seamlessly, in chronological order. The due date determines the sequence, starting with the oldest item.

Gaps appear on an insurance object if receivables are cleared, but older receivables exist for which the items are still open (or have been reopened). Gaps like this can occur during manual clearing, for example, or if clearing is reset (reversal of a clearing document). The older open receivables then represent the gaps.

To clear these gaps, the system reopens the newer items that have already been cleared and uses the amounts that become free to clear the older items.

Caution Caution

Evaluation of items on the insurance object takes place without taking the business partner and the contract account into account. No items posted on account are included, as these do not have a direct relationship to the insurance object.

End of the caution.

Integration

The function also creates the prerequisites for the system to determine that date on which all items for an insurance object are completely, seamlessly and chronologically cleared (the paid-to date ). The FSCD_PAID_UNTIL function module determines this date.

Prerequisites

Settings for clearing control

The system triggers clearing control to clear the older items. You have made the settings for clearing control in the Implementation Guide for Collections/Disbursements (under Basic Functions Open Item Management Clearing Control).

To achieve seamless, chronological clearing, clearing control must be set up for the Account Maintenance clearing type so that the oldest document is always cleared. Also ensure that clearing control is only executed after all activities that are relevant for posting documents and clearing items have been performed.
BAdI for Selection of Relevant Documents

The FSCD_IO_ITEM_SEL BAdI runs during selection of relevant line items. In the method for this BAdI, the system filters the documents that are to be taken into account when recognizing gaps and for clearing control for clearing the oldest debt. If necessary, you have created your own implementation for this BAdI (IMG activity BAdI: Filtering Items for an Insurance Object under Collections/Disbursements Basic Functions Postings and Documents Basic Settings ).
Document Types

In the Implementation Guide for Collections/Disbursements you have defined the document types that are to be used for generating clearing documents or document for the required clearing resetting. You can find the required settings under Basic Functions Postings and Documents Document Maintain Document Assignments Document Types Define Document Types for Clearing Oldest Debt .
Authorization Object

The I_VV_AAS authorization object ( FS-CD: Clearing Oldest Debt ) is available to control the authorization for this function. Processing clerks who are familiar with postprocessing for insurance objects have this authorization in their profile.

Scope of Functions

The function is controlled with a mass activity. The system performs clearing in two steps:

Determination of Gaps

The system examines the items on the insurance object and determines the following:

Available open credit items that can be used for clearing
Older open receivables that must be cleared
Additional, more recent items, for which clearing must be reset to clear the older items with this amount

In event V135, you can define additional check criteria to control the items for which the system can reset clearing.

Note Note

If the system does not determine a consistent number of items, for which clearing can be reset, the function is cancelled and the processing clerk must perform manual postprocessing for the insurance object.

End of the note.

Clearing Older Items

The system resets clearing for the more recent of the determined items.

The system then triggers clearing control . Clearing control creates a proposal for items that are to be cleared with one another. The system updates this proposal, the credit created is then cleared with the previous gaps.

Activities

To call up this function from the SAP Easy Access screen, select Start of the navigation path SAP Insurance Next navigation step Collections/Disbursements Periodic Processing For Contract Accounts and Insurance Objects Clearing Oldest Debt End of the navigation path .