Show TOC

Budget Period in Budget Control SystemLocate this document in the navigation structure

Use

The new Budget Period assignment element is available for use in budgeting and availability control in Budget Control System (BCS).

Constraints

The budget period can only be used if the Fund account assignment element is also used, and subject to the following additional restrictions:

  • If the budget period is defined as “mandatory” for use in BCS, the fund must also be mandatory.

    The budget period must be defined as mandatory in BCS if all of the following apply:

    • You are using the budgetary ledger.

    • You have defined the budget period as mandatory in Funds Management (FM).

    • You have stipulated that the budget period does not allow blank values (see below).

  • If the budget period is defined as “optional” for use in BCS, the fund can be either optional or mandatory.

  • If the value BLANK is allowed for the budget period in the Customizing step Allow Blank as Value for Account Assignment Elements, then the budget period must not be defined as “mandatory” for BCS.

Prerequisites
  • To use the budget period account assignment element, you must first activate it. To do this, access Customizing and choose Public Sector Management —> General Settings for Public Sector Management —> Basic Settings: Account Assignment Elements —> Activate Account Assignment Elements .

  • To allow BLANK as a value for the budget period, you need to make the appropriate entry for your FM area in the step Allow BLANK as Value for Account Assignment Elements.

  • There is no migration tool for populating budget period data records. This means that, if you want to start using the budget period, you must create new data for entities such as budget addresses and RIB rules. Existing budget or availability control data records, however, remain valid.

  • If you use the multi-level budget structure, you must define the role of the budget period for the multi-level budget structure in the Customizing activity Determine Hierarchy Settings for Budget Structure.

Features

Once activated for BCS and for posting, the budget period is used in BCS in the following areas:

  • Definition of posting addresses and budget addresses of the budget structure

  • Definition and use of rules for cover eligibility

  • Definitions and use of rules for revenues increasing the budget (RIB)

  • Budget texts and budget memos

  • Key figures and consistency checks

  • Budget entry in the Budgeting Workbench (BWB)

  • Mass transactions, such as budget copying and carryover

  • BCS reporting tools, including Report Writer and BI

  • Availability control, where:

    • You can derive the budget period value for control objects using the derivation strategy for control objects.

    • You can assign the tolerance profile and the checking horizon per budget period value of the control object.

    • The program for reconstructing availability control data supports data processing per budget period value.