This process supports the rehiring of an employee who left the enterprise.
The process can be started by the Recruiter
in SAP E-Recruiting
. In this case, the Recruiter
starts the data transfer activity. This transfers the following information (if available) about the employee
to be rehired from the SAP E-Recruiting
system to the HR system: personnel number, personal data, organizational assignment, address data, and employment contract. The data is transferred using the SAP NetWeaver Exchange Infrastructure (XI) interface
.
A workflow is also started, which starts the hiring process in the HR system.
Using the Hiring
process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.
The new employee is also involved in the process, in addition to the Recruiter or HR Administrator. The new employee receives two e-mails requesting him or her to check his or her talent profile information and to execute My First Days
under Life
and Work Events
in Employee Self Services
.
To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services
as described in .
To be able to send the data using the XI interface, you must have performed the Customizing activities for HR Administrative Services
as described in:
Object Type |
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Process |
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Workflow Template |
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ISR Scenario |
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Interface |
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Form Scenario |
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Form |
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Data of XI Message
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Scenario Steps |
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Back-End Services Standard Service |
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Attachment Types |
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The Recruiter starts the hiring process
The Recruiter
transfers the data so that the system pre-fills the fields of the form ISR_IF_SHR1 with the data from the SAP E-Recruiting
system.
HR Administrator receives work item with data from SAP E-Recruiting and selects process
In this step, the HR Administrator
receives a work item with the information that applicant data has been received from SAP
E-Recruiting
. The processes Extended ReHire (Germany)
and Extended ReHire (US)
can be selected to process the data sent from SAP E-Recruiting. These processes are displayed in a list for the HR Administrator
.
He or she selects the process Extended ReHire (Germany)
.
This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting
, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is
performed because the Customizing settings determine that the processes Extended ReHire (Germany)
and Extended ReHire (US)
are possible for the rehire data sent.
The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.
HR Administrator receives work item with data from SAP E-Recruiting, starts process, corrects, and completes data for hiring (Form ISR_HRASR_SHR1)
The HR Administrator
starts the rehiring process. The data
from SAP E-Recruiting
is transferred into the form ISR_HRASR_SHR1. Additionally, in the form, the system enters the data that was last stored in the HR master data of the employee to be rehired, as default entries.
The HR Administrator
completes and corrects this data. In this step, the administrator processes the following data:
Personal data
Address
Information about company structure
Working time
Basic pay
HR Administrator completes data for hiring (form ISR_HRASR_SHI6)
In this step, the HR Administrator
verifies the talent profile data (education, work experience, and qualifications). If the validity period for
the talent profile information is missing in the transferred data, he or she enters the missing validity period information and submits the form.
Note
Existing qualifications in the employee record remain. New, additional qualifications are added to the employee’s qualification profile. The new information from the E-Recruiting candidate profile will overwrite the existing records of the employee for work experience and education. In the event that there is no data transferred for work experience and education, the existing records remain and are not overwritten.
New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to check the completeness of the talent profile information from Employee Self Services
.
HR Administrator completes data for rehiring and saves to the back-end system (form ISR_HRASR_SHR2)
On the chosen hiring date, the HR Administrator
receives a work item with the information that he or she needs
to complete the following data for the rehired employee in the form ISR_HRASR_SHR2:
Tax data
Social insurance data
Contract data
System user name and e-mail address
DEUEV data
The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.
New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to start My First Days
under Life and Work Events
in Employee Self-Services
.
End of process
The HR master record for the employee is updated.