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Function documentationArchiving of Sample Documents

 

To reduce the load on your database, you can archive sample documents that are no longer needed.

Prerequisites

You have entered the residence time for sample documents and activated the archive information structure for the sample document archive. (In Customizing for Contract Accounts Receivable and Payable, choose Start of the navigation path Basic Functions Next navigation step Postings and Documents Next navigation step Archiving End of the navigation path).

The prerequisites for archiving are described in the documentation of report RFKKMDOCAR01.

For sample documents with a certain origin, such as sample documents created manually, you have to run a preprocessing program. For more information, see the documentation of the relevant industry component and the documentation of report RFKKMDOCAR04.

Features

You can reduce the burden on your database by archiving sample documents that you no longer need online. These sample documents are then deleted from the database and written to an archive database.

The archiving programs do not consider sample documents that have been archived together with the budget billing plan of the industry component Utilities and sample documents that have been created and deleted as part of installment plans.

Note for Integration with SAP NetWeaver Information Lifecycle Management

The current archiving object is integrated with SAP NetWeaver ILM.

If you have configured SAP NetWeaver ILM and this archiving object accordingly, the write program that generates the archive files displays the ILM Actions group box. In this group box, you can choose one of the following radio buttons:

  • Archiving

  • Snapshot

  • Data Destruction

For more information, see the documentation for these radio buttons in the system and in the application help for SAP NetWeaver ILM.

Activities

You archive (and also delete) using the SAP standard tools for archiving, the Archive Development Kit. On the SAP Easy Access screen, choose Start of the navigation path Periodic Processing Next navigation step Archive Data Next navigation step Sample Documents End of the navigation path. You go directly to transaction SARA.

The archiving object for archiving sample documents is FI_MKKMDOC. The associated programs are:

  • RFKKMDOCAR01: Archiving of Sample Documents

  • RFKKMDOCAR02: Deletion of Sample Documents (Archiving)

  • RFKKMDOCAR03: Reload Sample Documents (Archiving)

  • RFKKMDOCAR04: Archiving: Clearing Sample Documents

For more information, see the report documentation.