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Process documentationChange to Working Time (International) [Adobe Form]

 

Note Note

This process uses a form of type Adobe Form.

End of the note.

This process supports the changing of an employee's working time. The employee requests this change in working time himself or herself. The manager and the employee both participate in this process. The manager checks the request and approves or rejects it. The HR administrator checks the data and ends the process. When the process is successfully completed, the employee master data is updated (Planned Working Time (0007) infotype and Basic Pay (0008) infotype).

In more detail, the master data affected is:

  • Infotype Planned Working Time:

    • Employment percentage

  • Infotype Basic Pay:

    • Employment fraction

    • Working hours per payroll period

The employee can request the following changes to working time:

  • From 100% to 80%

  • From 100% to 60%

  • From 80% to 100%

  • From 80% to 60%

  • From 60% to 80%

  • From 60% to 100%

This process is international. No special Customizing settings are required.

Prerequisites

To be able to use these sample processes for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Start of the navigation path Configuration of Forms/Processes Next navigation step Sample Processes for HCM Processes and Forms End of the navigation path.

Technical Objects for Implementing and Executing the Process

Object Type

ID

Name

Process

HR_PA_XX_CHANGE_WORKINGTIME_1

Change to Working Time (International)

Workflow Template

WS61000074

Change to Working Time (XX)

ISR Scenario

SH09

Change to Working Time (XX)

Interface

ISR_IF_SH09

Form

ISR_HRASR_SH09

Form Scenario

S_HR_PA_XX_CHWT_1

Change to Working Time (XX)

Scenario Steps

REQUEST

Request

APPROVE

Approve

PROCESS

Process

Attachment Types

SFREEATTM

General attachments

Back-End Services

SAP_PA

Personnel Administration infotypes

S_CHECK_ABSENCE

Check an Employee's Absences

Process

  1. Employee starts change to working time (Form ISR_HRASR_SH09)

    The employee starts the Change to Working Time (International) process and enters the new working time data.

  2. Manager approves, rejects, or requests revision (Form ISR_HRASR_SH09)

    In this step, the manager receives a work item with the information that a decision is required on the employee's request for a change to working time. The manager checks the request and returns it for revision, approves it, or rejects it.

    If the request is rejected, the system sends an e-mail to that effect to the manager and the employee.

  3. HR administrator checks and sends data to the back-end system (Form ISR_HRASR_SH09)

    The form appears in the HR administrator's universal worklist. The HR administrator checks the data and sends the form to the back-end system, where the data from the form is saved automatically.

  4. End of process

    The master data of the employee is updated (infotype Planned Working Time (0007) and infotype Basic Pay (0008)).