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Assigning Title, Format, and NotesLocate this document in the navigation structure


In the first screen of the Field Selection sequence of screens, you determine the title and the page format.


You are in the Field Selection screen and want to create a new query or change an existing query.

  1. Use the and functions to navigate in the first screen of the Field Selection sequence of screens.

  2. Type the appropriate information into the dialog fields.

    • Title:

      SAP Query uses the title you define in this screen later as the title of the screen or, when printing, as the first line of the heading for the lists generated by the query.

    • Remarks:

      Additionally, there are three lines where you can enter notes that are used to document the query. When you request the query directory, the system displays these notes with the title.

    • List format (for ABAP lists only):

      There is a standard format for lists displayed on the screen, but you can always overwrite this. Unless you specify otherwise, the system adapts the standard format automatically to suit the output device that you are using. For output to the screen, the default is a dynamic page size (i.e. no fixed number of lines) and 83 columns. In the case of output to a printer, the system proposes a standard format on the print option screen, but you can also overwrite this.

      The number of columns you specify determines the maximum width of the list. Regardless of this, however, the width of each sublist is no more than is actually required. The number of columns determines when a line break occurs in basic lists. With statistics and ranked lists, the number of columns must be large enough to avoid line breaks.


      If you define statistics or ranked lists at a later stage, the number of columns may increase automatically. In this case, you get a warning message.

      The advantage of dynamic page-sizing, is that the dimensions of your list do not depend on the size of the monitor screen. You should therefore usually use the dynamic page size. Each of the different sublists (basic list, statistics, and ranked lists) always start on a new page.

    • Table format:

      If you want to display a list as a table, you can define the size of the table view control with the table format specifications.

    • Special attributes:

      Special attributes allow you to define some other properties for the query or the report that it generates.

      Assigning a standard variant

      You can create one standard variant per query. This variant is always used when you start the query with the help of the function Execute. The name of this standard variant is also the default value for the Execute with variant function. Any query with a standard variant is thus always executed with a variant.


      Remember that you can only maintain query variants on the initial screen. For this reason, defining a standard variant is possible only when you have already defined a query to the extent that you can generate a report.

      More information about working with variants: Executing Queries Online.

      • Executing queries only with a variant

        Besides the standard variant, there is also the attribute Execute only with variant. You use the standard variant only if you execute the query in the component Maintain Queries. However, the attribute Execute only with variant applies to the generated report and is therefore also effective when you start this report directly.

      • Change lock

        If you want to set a change lock for your query to protect it against changes by other users, you can achieve this by selecting the appropriate field. Only the person who sets this attribute is able to make further changes to the query.

        By choosing Start of the navigation path Goto Next navigation step Query directory End of the navigation path in the component Maintain InfoSets, the system administrator can cancel the lock for selected queries.

    • Printing lists (only for ABAP lists):

      • Printing lists with or without a standard title

        This option allows you to decide whether you want to output a standard title, which does not appear in the screen display, for each page when printing a list. The standard title contains the date, the query title and the page numbering.


        A standard title is also generated if you execute the query in the background.

        If you do not want the standard title to be printed, but you do need the date or the page number, you must maintain your headers accordingly (more information: Headers and Footers).

      • Left Margin

        This option allows you to designate the size of the left margin when printing the list. This option does not affect the screen output of the list.

    • Display format (forwarding the list directly)

      The radio buttons on the selection screen of the generated report are pre-set as a result of the options for forwarding a list (see Interactive Functions for Further List Processing).

Additional Functions

  • Adding a query to the report/report interface

    The Start of the navigation path Goto Next navigation step Report Assignment End of the navigation path function integrates the query into the report/report interface. This means that queries can be called using this interface (receiver) and can themselves call other reports (sender). The term 'report' is a collective term that refers to ABAP reports (or queries), transactions, report-writer reports, EIS drilldown reports, and report portfolio reports.

  • Calling the report assignment

    When the Start of the navigation path Goto Next navigation step Report End of the navigation path assignment function is called, a window appears. Since every query is also a report, this technique can be used to combine several queries with each other. This represents a new type of drill-down technique in SAP Query. The way that data is exchanged is described in Calling Other Reports.

  • Determining the display sequence

    If multiple sublists (basic lists, statistics, ranked lists) are defined for a query, you can use the function Start of the navigation path Edit Next navigation step Output Sequence End of the navigation path to designate the order in which these sublists should be displayed. When you call this function, a dialog box appears, in which all the sublists that have been defined so far are listed in the order that they are displayed. An input field appears in front of each sublist, where a number between 1 and 90 can be entered. This sequence determines the output sequence of the sublists. Sublists with no sequence number (the standard setting) will be displayed in the order they appear in this list after those sublists with sequence numbers have already been displayed.

    If two or more sublists have been given the same sequence number or no number at all, the order that the sublists are displayed is: basic lists, statistics, ranked lists.


    The function Start of the navigation path Edit Next navigation step Output End of the navigation path sequence is available on all maintenance screens.